Finance Coordinator parttime

Benefits:Flexible scheduleJOB OVERVIEWWe are seeking a highly organized, compassionate, and detail-focused Finance Coordinator to support our Finance Team in donor relations, benevolence coordination, and financial event planning. This role requires strong interpersonal skills, discretion, and a genuine care for people, balanced with high proficiency in administrative and technical systems—particularly Excel and Apple platforms.KEY RESPONSIBILITIES:Bookkeeping and AccountingAccurately count and process weekly donationsReview credit card expenses for proper coding and documentation; timely follow up with staff regarding missing receipts for transactionsProduce weekly & monthly financial reports as requested by Executive PastorAbility to analyze financial data from various sources and consolidate based upon Executive Pastor’s needsMaintain organized digital and paper filing systems for finance-related documentationAccounts Payable and payroll support as neededDonor Relations & Finance SupportAnswer and resolve donor questions via phone and email, including refunds and statement requests and troubleshooting any donor login issuesCoordinate all stock donations receivedMaintain confidentiality and accuracy when handling donor records, statements, and recurring giving schedulesServe as a warm, professional point of contact with high emotional intelligence in all donor interactionsExecute and manage internal and external communication requests related to donor engagement, including Mail Merge for mass donor communications, statement distributions, and event invitationsAssist with planning and executing all donor dinners, including an annual large donor appreciation event (350+ attendees)Assist with other finance education events as necessarySupport calendaring and general coordination for the Finance TeamBenevolence CoordinationTriage benevolence requests with care, discernment, and discretionConduct intake calls, process applications, and assign cases to benevolence volunteersMaintain detailed records in PCO workflows and profiles, tracking all steps from intake to final approvalCoordinate special projects as necessaryCoordinate financial assistance delivery, including issuing gift cards and coordinating paymentsPartner with community organizations to refer individuals when requests fall outside scopeRestock and log gift cards, process hotel reservations, and follow all security procedures for sensitive informationKEY QUALIFICATIONS:Mission Alignment: Demonstrates a personal alignment with Preston Trail’s mission, beliefs, and values, and a commitment to our team values of Self-Leadership, Positive Attitude, Team Mindset, Healthy Relationships, and High PerformanceTechnical Proficiency: Minimum high school diploma (or equivalent), bookkeeping and/or accounting experience, proven proficiency in Microsoft Excel and Microsoft Word, including pivot tables, vLookups, data validation, and Mail Merge functionality; confident using Apple/macOS systems, Microsoft Office, and cloud-based platformsAssessment: Must submit the required assessment here within 2 business days of applyingCommunication: Exceptional verbal and written communication skills, able to engage effectively with both internal teams and external donorsInterpersonal Skills: High emotional intelligence with a warm, professional demeanor and sound judgment; experience in donor-facing roles and sensitive financial discussionsConfidentiality: Trusted to handle confidential donor and financial data with discretion and integrityOrganizational Skills: Strong time management, attention to detail, prioritization and problem-solving abilities in a fast-paced, multi-tasking environmentTeam Collaboration: Collaborative spirit with the ability to work effectively in a team-based settingPhysical Requirements: Ability to stand, walk, and/or sit for extended periods of time as required by event or administrative dutiesLegal Requirements: Must have unrestricted authorization to work in the United StatesPreferred Experience: Background in nonprofit, church, or ministry-based environments is a plusORGANIZATIONAL RELATIONSHIPS:MINISTRY TEAM: Finance TeamREPORTS TO: Executive Pastor and Finance TeamEMPLOYMENT CLASSIFICATIONS:Category: Part-time 20-25 hours per weekMinisterial Classification: Non-MinisterialFLSA Classification: Non-exempt (hourly)Employee Class: Support StaffCommissionable: NoWeekends Required: NoRemote Work: No

Created: 2026-03-04