Bookkeeper

Position Type: Secretarial/Clerical/Bookkeeper Date Posted: 1/21/2026 Location: Board of Education Office Closing Date: 02/03/2026 Reports To: Director of Business & Operations Start Date: February 2026 Summary: Ensure the accuracy and thoroughness of all accounting and fiscal practices of the District, with guidance from the Director of Business & Operations. Solve problems with financial record keeping and reconciliations of accounts to the complete satisfaction of independent auditors. Ensure the integrity of internal controls and the District's compliance with all external financial reporting requirements. Salary & Benefits Starting at $55,000 - $65,000, based on credentials and experience A complete benefits package offering exceptional medical, dental, vision, and life insurance, paid time off, and other benefits afforded for full-time staff. Qualifications Bachelor's Degree with accounting emphasis. CPA preferred, but not required Excellent computer skills, spreadsheet development and ability to use centralized financial software packages. Experience supporting Business Office Personnel. Strong organizational skills with the ability to plan, organize and support procedures for financial operations. Preferred knowledge of public-school business practices. Such alternatives to the above qualifications as the Board may find appropriate and acceptable. Performance Responsibilities: Prepare monthly financial statements and check registers for presentation to the Board of Education. Monthly reconciliation of District bank accounts. Record all journal entries, and revenues from a variety of sources. Support the Accounts Payable Specialist, Payroll Specialist and Benefits Coordinator/Business Office Specialist as required by the Director of Business & Operations. Review federal and state categorical grant budgets and prepare expenditure reports for reimbursement, demonstrating knowledge of specific reporting requirements. Review and approve all purchase orders and account assignments to ensure accurate classification of expenditures. Coordinate completion of the annual independent audit, performing all end-of-year accounting procedures to finalize the fiscal year. Manage the beginning of the school year student registration process, assisted by the Business Office Administrative Assistant and other staff, to collect fees, and balance daily collections. Assist the Director of Business & Operations in preparing financial projections for the Board of Education. Prepare management reports as required, primarily regarding financial activities for a variety of operational divisions within the District. Work directly with administrative and supervisory staff to maintain accurate account balances and fulfill financial management responsibilities. Track investments and interest earnings for monthly bank reconciliations. Supervise Student Activity accounting and approve all payments. Maintain fixed assets records and prepare valuation/depreciation reports for annual audits. Coordinate disposal of surplus property procedures for Board of Education approval. Finalize tax reports for payroll and vendor payments; i.e. W2, 1099, 941, TRS and IMRF reporting. Prepare bid specifications for public bidding of District purchases. Work in coordination with Tech. Department for collecting all student fees through District website. Approve all District credit card purchases. Stay informed of updates to Illinois school finance laws and regulations integrating changes into District procedures as needed. Ensure compliance with the Illinois Local Records Act and other applicable state laws governing documentation and retention of records. Set high expectations for management of District financial operations. Perform other duties or services as assigned which are related to Business Services operations. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work activities are conducted in a climate-controlled open office environment and noise levels are usually quiet. There are no hazardous or significantly unpleasant conditions. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit for extended periods of time, possess average ordinary visual acuity necessary to prepare or inspect documents or operate office equipment, talk, hear average or normal conversations, reach with hands and arms, walk, climb and descend stairs, bend, crouch, lift and/or move up to 25 pounds. Frequent and regular movements are required using the wrists, hands, and fingers to feel, handle, or operate office equipment, tools, or controls. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Employees are expected to perform other related functions as assigned. Duties, responsibilities, and activities may change at any time with or without notice. How to Apply: To apply, complete an online application by Tuesday, February 3, 2026.

Created: 2026-03-04