Contracts Coordinator

JOB SUMMARY The Contracts Coordinator supports the Contracts and Customer Account Management team by coordinating the accurate processing of customer quotes, Purchase Orders (POs), and contract-related activities. This role ensures commercial documentation is properly reviewed, entered, and maintained within internal systems to support timely order execution and contract compliance. The Contracts Coordinator works cross-functionally with Estimating, Sales, Finance, and Customers to resolve routine issues and maintain data integrity throughout the order and contract lifecycle. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties and responsibilities described are not a comprehensive list and that additional tasks may be assigned. To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Receive, review, and enter customer quotes into internal systems to support commercial activity Track Requests for Quotation (RFQs) and coordinate with the Estimating team to ensure timely responses Process customer Purchase Orders in the ERP system in alignment with contract terms and company requirements Identify PO discrepancies and work directly with customers to obtain corrected or updated documentation Coordinate contract-based price adjustments and submit required pricing change requests for approval and implementation Maintain accurate and organized records of quotes, POs, LTAs, and supporting contract documentation Support Customer Account Managers with contract administration and order management activities Collaborate with internal stakeholders to resolve documentation or order processing issues efficiently Assist with reporting, documentation requests, and audit support related to contract and customer order activity Escalate non-routine contractual issues to the Customer Account Manager(s) or Vice President as appropriate QUALIFICATIONS, EXPERIENCE AND EDUCATION REQUIREMENTS 2+ years of experience in contracts coordination, order management, commercial operations, or a related role Associate's or Bachelor's degree in a related field preferred Experience working with ERP systems and contract/order documentation Working knowledge of Purchase Orders, RFQs, and basic contract structures Proficiency in Microsoft Office (Excel, Outlook, Word) Physical Demands - General ActivitiesRegularlyFrequentlyOccasionallySitting xStanding xWalking xClimbing/BalancingxReaching - with arms and handsxStooping/Kneeling/Crouching/CrawlingxHearingxFeeling/Touching xNear/Far Visual AcuityxPhysical Demands - Lifting RequirementsRegularlyFrequentlyOccasionallyLifting/Moving up to 10 lbs xLifting/Moving up to 25 lbs xLifting/Moving up to 50 lbs x This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee. "B&B Manufacturing Co. is an Equal Opportunity/Affirmative Action employer and all qualified applicants will re-ceive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran or disability status, or any other characteristic protected by law."

Created: 2026-03-04