Administrative Assistant

Position Type: Clerical/Secretary Date Posted: 8/9/2023 Location: Oakland International Academy- Middle School District: Oakland International Academy Oakland International Academy Middle School is looking for an excellent Administrative Assistant! Job description Position: Administrative Assistant Employed By: EMAN Reports to: School Principal Schedule: Calendar Year: 12 Months Job Summary: The Administrative Assistant is responsible for the overall office environment and climate. He/she will ensure that the student application process is implemented. Office personnel are responsible for implementing the visitation policy and assuring an appropriate office environment that is conducive to a school system. Essential Duties and Responsibilities an Administrative Assistant • Answer telephone and addresses caller questions and concerns. • Transfers calls to proper individual and/or department as needed. • Mails student report cards, school brochures, and other necessary forms. • Welcomes visitors to the school and provides directions around the building as needed. • Types up and contributes to school bulletin or newsletter. • Assists in designing and drawing up promotional and informational materials for parents. • Provides students with tardy slips. • Maintains records of student absences. • Accepts and processes school lunch payments. • Sorts and distributes mail delivered to school office. • Contacts parents in the event of student illness or behavioral issues. • Maintains student records and files. • Uses computer database or filing system to update records as necessary. • Leads and/or assists with the submission of state-mandated student account reports such as MCIRS, MSDS, etc...). • Ensures that all staff are properly added to Timeclock and are able to clock in and out without assistance within 2 days of beginning date of employment. • Manages and updates school calendar. • Provides administrative support to principal or other upper level administrator as needed. • Takes dictation and transcribes documents. • Attends office meetings and takes minutes. • Distributes paychecks to school staff. • Performs related duties as required and requested by supervisor. Required Knowledge, Skills and Abilities • Demonstrates strong interpersonal skills. • Maintains professional and friendly demeanor. • Possesses excellent organizational skills. • Is capable of managing time efficiently. • Demonstrate ability to multi-task effectively. • Works well with a variety of students, administrators, and parents. • Exhibits ability to remain polite and calm when dealing with troublesome students or frustrated parents. • Possesses basic computer skills and knowledge of word processing programs. • Demonstrates ability to think creatively. • Demonstrates strong writing and editing abilities. • Possesses excellent telephone etiquette. • Communicates clearly and effectively. • Is capable of handling confidential student records in a responsible fashion. • Demonstrates familiarity with basic office equipment such as multi-line phones, fax machines, and scanners. Qualifications • Must work will with the public • Must have experience with Microsoft Word and Excel • Satisfactory completion of oral and written interview • Criminal records clearance Job Types: Full-time, Contract Salary: Up to $30,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Paid time off Schedule: Monday to Friday Experience: Customer service/AA: 1 year (Required) Language: Arabic (Required) Work Location: In person

Created: 2026-03-04