Administrative Assistant

Posting Details Posting Summary LogoPosting Number STA00089PO26 Job Family Administrative Support Job Function Administrative Services USC Market Title Administrative Assistant Link to USC Market Title Job Level A2 - Administrative/Operational Support Business Title (Internal Title) Administrative Assistant Campus Upstate Work County Spartanburg College/Division USC Upstate College/Division Level Department UPS Natural Sciences & Engineering State Pay Range G05 USC Market Range MRB - $36,608 $44,845 $53,082 Anticipated Hiring Range $36,608; Salary commensurate with education and experience. Location of Vacancy USC Upstate, Spartanburg, SC Part/Full Time Full Time Hours per Week 37.5 Work Schedule Monday - Friday; 8:30am - 5pm; Some evenings and weekends as needed are required. Basis 12 months Job Search Category Administrative About USC About University of South Carolina From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond. Veterans' Preference Statement The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities. Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding. Position Description Advertised Job SummaryAdministrative AssistantUniversity of South Carolina Upstate STA00089PO26 Spartanburg, SC The administrative assistant for the department offices coordinates the daily and recurring operations of the offices under supervision of the Chair(s), and supports the faculty and staff in those departments; maintains knowledge of and applies the policies and procedures of the department, Academic Affairs, USC Upstate, and the USC system; serves as the primary contact to students, faculty, staff, and the public. Job Related Minimum Required Education and Experience Typically holds a high school diploma or GED. Requires 1 or more years of job related experience. Required Certification, Licensure/Other CredentialsPreferred Qualifications High school diploma and six years office administration experience or equivalent combination of education and experience. Bachelor's degree and experience working in higher education desirable. Knowledge/Skills/Abilities A successful background check is required. Ability to work independently in making decisions related to the execution of various Department, College, and University procedures involving a combination of verbal, written, computer-based, and form-based workflow activities. Working knowledge of Microsoft Word, Outlook, and Excel, and general office equipment required. Job Duties Job Duty Perform administrative duties for the department offices, including reception, information dissemination, mail handling, supply management, and inventory of physical assets. Coordinate department spaces such as office assignments, key distribution, reservations, signage, and access codes. Coordinate with facilities management for work orders. Attend department meetings, support accreditation reporting and visits, maintain event calendars, and assist with planning, scheduling, and executing departmental events. Essential Function Yes Percentage of Time 20 Job Duty Process payment requests, purchase orders, expense reports, and deposits. Process reimbursements for faculty, staff, students- ensuring adherence to state and university policies and procedures. Coordinate registration and maintain accounts for both new and existing suppliers. Act the purchasing card liaison, review and approve departmental purchases and submit expense reports on behalf of other cardholders, as needed. Essential Function Yes Percentage of Time 15 Job Duty Responsible for the timely and accurate hiring processing for all temporary faculty and staff in compliance with HR and Academic Affairs policies, procedures, and deadlines. Submit paperwork for extra compensation and summer compensation for faculty, support the Chair(s) and Search Committee Chair in full-time faculty searches, and assist the Chair(s) with part-time faculty recruitment. Provide support for faculty reviews (including adjunct, annual, peer, and post-tenure). Prepare reports as requested. Essential Function Yes Percentage of Time 30 Job Duty Support the Chair(s), assigning student advisors, and entering course overrides as needed. Refer students to appropriate individuals or offices, assist with planning and executing recruiting and orientation events, and compile and prepare various reports upon request. Essential Function Yes Percentage of Time 15 Job Duty Monitor institutional and grant budgets on a monthly basis, reconcile errors in posting, and provide reports upon request. Essential Function Yes Percentage of Time 5 Job Duty Hire, train, and supervise student employees. Essential Function Yes Percentage of Time 5 Job Duty Serve as Building Coordinator in coordination with University Police, and other duties as assigned. Essential Function Yes Percentage of Time 10 Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential Posting Detail Information Number of Vacancies 1 Desired Start DateJob Open Date 02/20/2026 Job Close DateOpen Until Filled Yes Special Instructions to Applicant The application must be completed including all current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application. USC Upstate offers a valuable benefits package including but not limited to: Health and Life Insurance Retirement Programs Paid Tuition Program Dependent Scholarships Employee Assistance Program (EAP) Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities Quicklink for Posting EEO Statement The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Created: 2026-03-04