Administrative Assistant

Administrative AssistantPath- ZSFG Full Time 87530BR Job Summary Under the direct supervision of our Medical Director, the Administrative Officer 2 position serves as the department's administrative support for the research and academic activities of our faculty. The position interacts with UCSFand ZSFG administrative units and interacts directly with department faculty to assist their research and academic needs. This may include assistance with IRB/CHR submissions, managing Material Transfer Agreements, transfer of pathology materials intended for research, database searches, and assisting faculty with purchasing and compliance issues. The incumbant supplies academic support in the form of scheduling and meeting management, submission of academic forms and applications, assists with preparing publications and presentations and is assigned other projects as needed by the Department's Medical Director. Duties also include administrative support for laboratory operations (ordering, protocol tracking, safety coordination, lab organization, equipment maintenance, and research administration support); collaborates with research staff to facilitate studies. Experience in a UCSF academic, research administrative setting and familiarty with laboratory technics is strongly preferred. Familiarity with UCSF information, purchasing and accounting systems is helpful.The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $29.05 - $53.50 (Hourly Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: Department Description UCSF Anatomic Pathology at ZSFGH provides comprehensive surgical, cytology and autopsy services to ZSFGH and DPH affiliated clinics. The department's 5 staff pathologists provide a wide range of general and specialty pathology diagnostic services. The medical staff are supported by surgical, autopsy, histology and cytology laboratories in addition to an administrative support section for clinical and department activities. This support comprises 17 UCSF staff and 1 full time DPH morgue attendant with 5 part-time DPH morgue assistants The department also serves as training site for a monthly rotation of 3 UCSF Anatomic Pathology residents and 1 UCSF Cytopathology Fellow. In addition to clinical work, the department supports research projects and laboratories associated with our medical staff. Research interests include, but are not limited to lung, breast, gynecologic pathology and infectious disease. Required Qualifications Bachelor's degree and 1 - 3 years of relevant work experience or equivalent combination of education and experience / training Ability to use sound judgment in responding to issues and concerns Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing Solid organizational skills and ability to multi-task with demanding timeframes Working knowledge of common organization-specific and other computer application programs Microsoft Word, Excel and Powerpoint is required Ability to use discretion and maintain confidentiality Preferred Qualifications Experience supporting research projects and activiites including, but not limited to CHR/IRB submission, purchasing, budgeting Preparation of publications and presentations Experience with Bearbuy, MyExpense, Advance, Photoshop Experience with UCSF Academic requirements and processes Experience with pre and post award research funding Experience with Filemaker Pro About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Organization Campus Job Code and Payroll Title 004263 ADMIN OFCR 2 CX Job Category Administrative Support Bargaining Unit Teamsters Local 2010 - Clerical and Allied Services Unit (CX) Employee Class Career Percentage 100% Location San Francisco, CA Campus Parnassus Heights (SF), Zuckerberg San Francisco General (ZSFG) Work Style Fully On-Site Shift Days Shift Length 8 Hours Additional Shift Details M-F, 8-5

Created: 2026-03-04