Undergraduate Program Admin

Posting Details Posting Summary LogoPosting Number STA00068PO26 Job Family Enrollment Management Job Function Student Services USC Market Title Student Services Program Coordinator Link to USC Market Title Job Level P2 - Professional Business Title (Internal Title) Undergraduate Program Admin Campus Columbia Work County Richland College/Division College of Arts and Sciences Department CAS Mathematics State Pay Range G08 USC Market Range MRE - $48,726 $59,689 $70,653 Anticipated Hiring Range $48,726 Location of VacancyPart/Full Time Full Time Hours per Week 37.5 Work Schedule Monday-Friday, 8:30 a.m.-5:00 p.m. May occasionally be asked to work past 5:00 p.m. or on weekends to assist with departmental events. Must be willing to work a flexible schedule to meet the needs of the department. Basis 12 months Job Search Category Student Services About USC About University of South Carolina From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond. Veterans' Preference Statement The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities. Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding. Position Description Advertised Job Summary Are you a highly organized, people-focused professional who thrives in an academic environment? The Department of Mathematics in the McCausland College of Arts and Sciences is seeking an enthusiastic Undergraduate Program Coordinator to join our collaborative and dynamic staff team. Working closely with the Undergraduate Director and in collaboration with faculty committees, this role, manages a broad range of responsibilities that directly supports undergraduate studies. Responsibilities include: Coordinating key annual events such as the High School Math Contest and Undergraduate Awards Day Supporting textbook selection processes and placement testing coordination Managing undergraduate student communications; and preparing program materials This position plays an essential role in delivering a well-organized, student-centered undergraduate experience while serving as a primary contact for undergraduate inquiries. The Coordinator contributes to a team environment that values communication, professionalism, and shared responsibility, helping to ensure the smooth and effective administration of the undergraduate program. Job Related Minimum Required Education and Experience Requires a bachelor's degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Required Certification, Licensure/Other CredentialsPreferred QualificationsKnowledge/Skills/Abilities Knowledge of computers to include full knowledge of MS Office, prefer knowledge of USC systems such as Banner. Requires good telephone etiquette and excellent attitude; well-organized work habits with attention to detail; excellent oral and written communication skills a must; ability to make independent decisions; ability to maintain confidentiality; knowledge of USC policies and procedures. Job Duties Job Duty Direct student/public to appropriate office or department for help or information. Serve as liaison between the department and administration, Dean's Office, regional campuses, general public, parents and alumni. Act as first contact with regional campuses. Schedule prospective student visits. Help to resolve student complaints, including directing to appropriate person/office as necessary. Supervise student workers. Essential Function Yes Percentage of Time 10 Job Duty Assists the Chair of the Textbook Committee and the department in managing logistics related to textbook decision-making processes. This includes check out/in of desk copies for faculty, visiting professors, and teaching assistants. Responsible for ordering textbooks for 100 and 200 level courses. Essential Function Yes Percentage of Time 10 Job Duty Assist and provide clerical support to Director of High School Math Contest for the annual High School Math Contest. Responsibilities include by are not limited to: materials preparation, contact high schools, design certificates, order trophies and medals, organize volunteers, reserve rooms, notify various campus offices of the event, and assist with follow up evaluations. Essential Function Yes Percentage of Time 10 Job Duty Assist and provide clerical support to Undergraduate Director for Awards/Scholarships for Undergraduate Awards Day. Ascertain eligible students and prepare relevant information for Undergraduate Advisory Council decision. Design and print certificates/letters. Attend awards. Invite donors to events. Research and provide Undergraduate Director with names for other University Awards/Scholarships when requested. Essential Function Yes Percentage of Time 10 Job Duty Oversee the design, maintenance, and updating of bulletin boards. Provide articles and design posters. Plan, write, edit and publish new messages on Blackboard, enroll and delete students, archive old announcements. Design forms as needed. Prepare materials for web page. Act as photographer for department. Essential Function Yes Percentage of Time 10 Job Duty Establish policies and procedures in conjunction with the Undergraduate Director for advisement. Provide basic advisement. Clear students for registration. Evaluate course override requests and work with the Assistant Chairman in giving course authorization. Maintain and update a database of all currently enrolled undergraduate students and alumni. Assist the Director of Undergraduate Studies in designing and updating the Undergraduate Program Booklet and in soliciting and collecting student surveys, as needed Essential Function Yes Percentage of Time 15 Job Duty Assist Math Placement Test Director with the coordination of the math placement test. Serve as primary/initial contact for individuals taking the Placement Test for Orientation by answering questions. Prepare analysis as needed. Interact with office of Testing & Orientation. Essential Function Yes Percentage of Time 15 Job Duty Assist Undergraduate Director and the Undergraduate Advisory Council with analysis and reports in regards to Program Assessment. Research, maintain records and prepare portfolios for assessment analysis. Participate in policy discussions. Collect schedules and coordinate meeting times. Carry out student/course research projects, organize information presentation, and prepare analysis as needed. Essential Function Yes Percentage of Time 5 Job Duty Serve as backup to the Graduate Program Administrator for mail distribution, maintaining mailboxes, making copies for faculty and graduate students, answering department main telephone line. Reserve room and conference space. Monitor supplies. Assist faculty and staff with conference, colloquium programs and other department events. Serve on department Hospitality Committee. Maintain department course outline file. Report maintenance repairs for copier machines. Put up signs for faculty when classes are cancelled and/or classrooms changed. Provide backup to Chair's Administrative Assistant and Business Manager as needed Essential Function Yes Percentage of Time 5 Job Duty Provide assistance and guidance to the department's faculty, staff and students to ensure compliance with federal, state, and University policies and procedures. Essential Function Yes Percentage of Time 5 Job Duty All other duties and responsibilities as assigned. Essential Function Yes Percentage of Time 5 Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential Posting Detail Information Number of Vacancies 1 Desired Start Date 02/13/2026 Job Open Date 02/17/2026 Job Close Date 04/03/2026 Open Until Filled No Special Instructions to Applicant A complete application will include: (1) a cover letter; (2) a resume; and (3) the names and contact information of 3 references. Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by April 3, 2026 The University of South Carolina offers a valuable benefits package including but not limited to: Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities Click here to learn more about why you should work at USC. Quicklink for Posting EEO Statement The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Created: 2026-03-04