Executive Assistant

Salary: Depends on Qualifications Location : Houston, TX Job Type: Regular Full-time Job Number: 16364 Department: Commissioner Precinct 1 Division: Finance Opening Date: 02/26/2026 Closing Date: 3/8/2026 11:59 PM Central Max Number of Applicants: 150 Position Description About the Office of Commissioner Rodney Ellis There are four precincts in Harris County. The four elected commissioners, along with an elected county judge, serve as members of Harris County Commissioners Court, the administrative head of the county's government. Commissioner Rodney Ellis represents the constituents of Precinct One. With approximately 1.17 million residents, Harris County Precinct One is a diverse, urban precinct that covers 363 square miles. Precinct One's multi-racial, multi-ethnic population is roughly 33 percent African American, 38 percent Latino, 21 percent Anglo, 6 percent Asian and 2 percent other or multiple races.Precinct One stretches south to Brazoria County and reaches into eastern and northern sections of Harris County. The Precinct's territory includes a large section of Downtown Houston, including the Downtown Harris County Courthouse Complex, Toyota Center, Minute Maid Park and the BBVA Compass Stadium. Other notable landmarks include the 263-acre NRG Park Complex and the renowned Texas Medical Center. The Precinct is also the higher educational home to Houston Community College, Rice University, Texas Southern University, the University of Houston and the University of St. Thomas. Precinct One manages more than 21 parks, 10 community centers, numerous hike-and-bike trails, three maintenance service centers and several area offices, all of which provide an array of services to Precinct One residents. The Mission of the Office of Commissioner Rodney Ellis: Commissioner Rodney Ellis' Office is committed to becoming a national model for delivering responsive public service that utilizes inclusive, innovative, and collaborative approaches to improve the quality of life, advance equality of opportunity, and promote the fair treatment of all people in Harris County. Key Areas of focus for our organization include, but are not limited to: Advancing more effective, fair and equitable criminal justice system. Furthering economic justice, equity, and opportunity for all Harris County residents, especially those often and historically left behind by government programs. Ensuring equitable outcomes in health and access to quality, affordable healthcare Fighting for environmental and climate justice that keeps all communities safe and healthy. Equitably investing in developing and maintaining resilient infrastructure and transportation for the 21st century Building and defending voting rights and a democracy that ensures equitable representation. Progressing equity and social and racial justice as common threads through all areas of public policy and public service. What you will do at Precinct One: The Executive Assistant III provides advanced, high-level administrative and operational support for the Budget and Finance Division and the One For All Foundation. This role requires independent judgment, advanced organizational ability, and a strong understanding of financial administrative processes and supporting daily operations. Ensuring the effective functioning of executive leadership by managing complex schedules, coordinating division-wide administrative workflows, preparing financial and operational documentation, and serving as a central point of communication for both internal and external staff. The position will maintain independent judgment within established County procedures, prioritizes competing tasks, and maintains strict confidentiality while supporting administrative, financial, and operational processes for the Budget and Finance Division. Essential Duties and Responsibilities: Manages complex executive calendars, meeting schedules, and staff activities for the CFO, Finance Director and Procurement Director. Prepares agendas, briefing materials, meeting minutes, and follow-up actions for the Budget and Finance Division and the One For All Foundation. Drafts and distributes professional correspondence and maintains confidentiality. Ensures timely routing of information to leadership. Serve as a key point of contact for the Division. Prepares and maintains forms and the SharePoint page to facilitate OCRE policy and procedure compliance. Plans and manages staff wellness and connection events. Support with planning, registration, and expense reports associated with travel and training for the Budget and Finance management team. Manages, exercise judgment in orders, and authorize office supply purchases, business card requests, and office supply inventory tracking for Precinct One administrative areas. Maintains and organizes digital and physical filing systems for administrative and financial records. Manages CFO check-in agenda for direct reports in Monday.com. Collects KPI reporting for CFO review. Other duties as assigned. Harris County is an Equal Opportunity Employer If you need special services or accommodations, please call (713) 274-5445 or email This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.Requirements Education & Experience: Associate Degree in relevant field and Minimum five (5) years of executive administrative assistant experience OR Bachelor's Degree in relevant field and Minimum three (3) years of executive administrative assistant experience PLUS At least two (2) years in a government setting Knowledge, Skills, and Abilities: Ability to maintain confidentiality and exercise sound judgment Advanced administrative practices in government or professional settings. Understanding of travel, purchasing, and administrative procedures Ability to prepare written communication and documents, and validate them for accuracy Ability to coordinate with upper-level management, the Auditor's Office, and other divisions within OCRE Maintain strong organizational, time-management, and multi-tasking skills Ability to work effectively, efficiently, and independently with minimal supervision Ability to prioritize competing deadlines and coordinate executive schedules Intermediate proficiency in Microsoft 365, PeopleSoft, and Monday.com NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications. General InformationPosition Type and Typical Hours of Work: Full-time | Regular Work Environment: This job operates in a professional office environment. This role uses standard office equipment such as computers, phones, printers, and copiers Physical Demands: This role is a standard office role which requires remaining stationary for long periods of time. At times files or boxes must be transported weighing up to 15lbs WHAT YOU GET IN RETURN Harris County Precinct One offers a collaborative, mission-driven work environment alongside colleagues who bring their best each day-Employees are passionate about making a meaningful difference in the communities Precinct One serves. Harris County employees receive a competitive salary plus medical, dental, and vision insurance at no cost to the employee after the first two months of full-time employment. Vacation, sick time, and floating holidays support work-life balance. Mandatory participation in our retirement program helps employees save for the future, along with various other benefits and discounts. ABOUT PRECINCT ONE Harris County Precinct One is a diverse, urban precinct of approximately 1.1 million residents covering 363 square miles. Its multi-racial, multi-ethnic population is roughly 39% African American, 37% Latino, 18% Anglo, 5% Asian, and 1% other. Precinct One stretches from Brazoria County into eastern and northern Harris County, encompassing a large section of Downtown Houston, NRG Park, the Texas Medical Center, and campuses including Rice University, the University of Houston, and Texas Southern University. Precinct One manages more than 20 parks, 11 community centers, numerous hike-and-bike trails, and several maintenance and area offices. Employment may be contingent on passing a drug screen and meeting other standards.Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.HARRIS COUNTY EMPLOYEE BENEFITS Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan. The following benefits are offered only to Harris County employees in regular (full-time) positions: Health & Wellness Benefits Medical Coverage Dental Coverage Vision Coverage Wellness Plan Life Insurance Long-Term Disability (LTD) Insurance Employee Assistance Program (EAP) Healthcare Flexible Spending Account Dependent Care Flexible Spending Account Paid Time Off (PTO) Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service) Eleven (11) County-observed holidays One (1) floating holiday per year Paid Parental LeaveSick Leave Retirement Savings Benefit 457 Deferred Compensation Plan The following benefits are available to Harris County employees in full-time and select part-time positions: Professional learning & development opportunities Retirement pension (TCDRS defined benefit plan) Flexible work scheduleMETRO RideSponsor Program Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health & Wellness Benefits are administered through the State of Texas. In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed. For plan details, visit the Harris County Benefits & Wellness website: 01 Which of the following best describes your highest level of education completed as it relates to this position?Qualifying information must be documented in the Education section of your application. High School or GED diploma Associate Degree Bachelor's Degree Master's Degree or higher None of the above 02 Please describe your educational background including level of education completed, area of study and completed major and minor programs. 03 In which of the following areas do you have demonstrated work experience?Select all that apply.Qualifying experience must be documented in the Work Experience section of your application. Drafting and preparing written communications and documents Managing executive schedules and prioritizing deadlines Coordinating travel and purchasing Other administrative procedures None of the above 04 Which of the following best measures your professional experience providing executive-level administrative support?Qualifying information must be documented in the Work Experience section of your application. Less than three full years Between three and five years Five or more years N/A; No experience 05 Does your experience include at least two years worked within a government setting? Yes No 06 Please provide the dates of employment during which you obtained professional experience providing executive-level administrative support. Provide the month and year that began and ended the experience ( Example: "January 2020 - December 2025" ) If this experience is not clearly documented in the Work Experience section, your application will be disqualified. If you do not have this experience, type "N/A" in the space provided. 07 Which of the following software programs do you have significant knowledge or skills in using?Select all that apply. MS Outlook MS Word MS Excel MS PowerPoint PeopleSoft Financials Monday.com None of the above Required Question

Created: 2026-03-04