Administrative Assistant

Salary: $33.09 - $45.67 Hourly Location : Bellevue, WA Job Type: Variable Job Number: 26-00066 Department: Parks and Community Services Division: PCS Parks ResMgmnt Opening Date: 02/25/2026 Closing Date: 3/4/2026 11:59 PM Pacific FLSA: Non-Exempt Bargaining Unit: NONAFF Come Join the City of Bellevue! Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the "Hiring Process" section below to learn more. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market. Job Summary At the City of Bellevue, you'll be part of a team committed to providing exceptional customer service, upholding the public interest and being a part of the community vision. Our people bring unique skills and qualities to the table, embrace the values of honesty, accountability, and commitment to service, and take pride in the work they do. Bellevue welcomes the world. Our diversity is our strength. It's what makes The City of Bellevue an exciting place to work, live, and explore. We have an exciting opportunity for you as an Administrative Assistant within Parks & Community Services Department. The Administrative Assistant is responsible for providing intermediate to advanced administrative support to our stakeholders and will provide a high level of customer service, administrative and accounting support for Parks Business Operations. You will be a part of a dynamic team bridging the gap between field operations and office systems, acting as the central hub for data integrity, HR-Related administrative tasks, and financial processes, while providing administrative support to Structural, Grounds and Natural Resource. The ideal candidate will be proactive, adaptable, and capable of managing multiple administrative priorities in a dynamic and service-oriented environment. We are seeking someone with strong administrative experience, exceptional attention to detail, and the ability to support both internal staff and external customers. In addition to general administrative responsibilities, you will play a key role in front line customer service, data entry, and maintaining accurate records in multiple systems. You will serve as a resource for staff and the public-answering questions, providing guidance, resolving issues, and ensuring information is complete, accurate, and timely. Essential Duties and Responsibilities Performs duties and responsibilities commensurate with assigned functional area within a city department which may include, but are not limited to, any combination of the following tasks: Operating a PC to view, enter, edit, format, revise, print, process, and distribute information; planning, creating, and producing a variety of written materials such as forms, correspondence, manuals, contracts, agreements, articles, lists, invoices, charts, matrices, reports, records, schedules, templates, models, and other documents of similar complexity. Coordinating, documenting, and tracking pertinent data to meet the information and reporting needs of the work unit; evaluating reporting/recordkeeping requirements and recommends best means of tracking data; gathering data and calculates information for the department; reviewing variety of statistical information to identify trends, and quantifying results; reviewing for compliance with applicable regulatory requirements. Gathering and compiling data from a wide variety of sources; determining most appropriate information source and researching records to locate specific information; filling out forms according to established instructions. Acting as a problem identification and resolution resource, answering questions, providing guidance, troubleshooting and following up with customers in resolving problems; may coordinate (or act as liaison) between functions/departments as required to facilitate problem resolution. Coordinating with others inside and outside the organization; combining (by balancing activities, timing events and integrating functions) the efforts of separate groups to accomplish a specific objective; determining need and requests forms and other materials from public and/or private entities for documentation or processing purposes. May assume administrative responsibility for a specific project, either conducted independently or with the assistance of lower-level employees; identifying resource needs and developing action plan; may set up plans and procedures for achieving objectives and providing leadership to work teams as assigned. Authoring, customizing, and revising communication materials to fit a particular individual, situation, or activity; researching, assembling, and disseminating function-related materials and documentation as required; searching records to locate specific information; checking materials for accuracy, completeness, and/or procedural compliance. Developing, updating, and retrieving data from new/existing spreadsheet models, database programs/files, and/or other automated/manual sources; establishing, maintaining, and updating files, records, accounts, and other information as needed to support and document functional operations and activities. Reviewing documents to determine how they will affect internal processing and determining appropriate course of action/response within assigned scope of authority. Planning, arranging, and coordinating specific meetings, occasions, operations, meetings, presentations, conferences or other group events; anticipates needs, puts together the necessary components, combines various elements and ensures readiness in advance of the activity. Logging information into manual or automated systems; tracking and monitoring progress and/or disposition of requests, actions, files, documents, programs, etc.; setting up and maintaining follow-up files and suspense systems as necessary. Processing transactions involving multiple steps and the application of varied, complex, and/or ambiguous guidelines; may determine eligibility and/or compliance; approving exceptions within assigned scope of authority. Preparing, maintaining, and updating system data and producing reports; reviewing data for accuracy and completeness of data input/output; recognizing and defining problems in the report data; maintaining and reconciling varied account data; researching questionable entries and initiating corrective measures; resolving out-of-balance conditions. May perform incidental general office/secretarial tasks such as monitoring/ordering standard office supplies; collating and assembling documents; accepting and delivering inter-department correspondence, photocopying/faxing correspondence and reports; attend meetings and take/distribute minutes; scheduling appointments and maintaining supervisor's calendar; screening calls/visitors; making travel arrangements. Supervision Received and Exercised: Uses judgment and initiative in selecting the most effective work methods/tools and determining a proper course of action or how best to produce a desired outcome/result. Answers to problems may not always be readily available or apparent, requiring searching out precedent or historical practice. Where work is accomplished through PC operation, projects involve the application of advanced program functionality requiring in-depth understanding of technical capabilities and practical methodologies. Opportunity to exercise independent judgment in decision-making within the context of existing policies, procedures, and precedents. Decisions are made between a range of choices, but situations are typically recurring or similar. Decisions involving the interpretation of unclear guidelines or major departure from existing standards or procedures are discussed with the supervisor before action is taken. Qualifications Knowledge, Skills, Abilities and Competencies An ability to operate some or all of the following office machines/equipment: PC/printer; application software: Windows, Microsoft Office, Excel, Word, PowerPoint, database, etc.; and multifunction copy/scan/fax machine. Knowledge of general office practices, operation of standard office equipment including PC/printer and software applications as required by specific job duties, business English and grammar sufficient to write and edit business materials, and sources and availability of information relevant to department. Understands and applies oral and written instructions to produce a desired result. Identifies and articulates non-compliance with standards and procedures. Communicates effectively (both orally and in writing). Delivers on-the-job training to lower-level employees as needed. Demonstrates keyboarding proficiency as required by specific job duties. Demonstrates acceptable proficiency in the use of specific software applications as required by specific job duties. Keeps abreast of changes in policies, programs, procedures, standards and regulations applicable to the work unit. Establishes and maintains effective working relationships as required by specific job duties. Education, Experience, and Other Requirements High school diploma or equivalent and four (4) years of progressively responsible related work experience. Or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities. Current valid state driver's license and ability to operate a city vehicle as required. Supplemental Information Physical Demands The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus. The employee may be required to push, pull, lift, and/or carry up to 20 pounds. The noise level in the work environment is usually moderately quiet. Position is onsite and will be primarily at the Parks Resource Management Office and may be required at other Parks and City facilities as needed. This is a variable, non-exempt, and non-union position. Definition of a Variable Employee: Average weekly hours cannot be determined at date of hire. Hours may vary from week to week and are anticipated to be 28 hours per week or less. Note: Employee will be considered full-time and eligible for medical coverage if hours average 30 hours per week or more over a 12-month measurement period (or for 130 hours per month). HIRING PROCESS The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably, the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name, address, and other demographics. To help us, please complete the online application form as fully as possible. Answer the Supplemental Questions when requested which can be found on the Questions tab of the Job posting. We do not accept resumes and cover letters during the anonymous application screening stage, unless otherwise stated in the job description. Applicants advancing to the next stage may be required to provide a cover letter, resume, writing sample, and references. CONDITIONS OF EMPLOYMENT All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas. All positions require the completion of references checks, including at least one prior supervisor. Some positions may require completion of a criminal background check prior to start employment Some positions may require obtaining a commercial driver's license (CDL), licensures, or additional certifications. At the City of Bellevue, you'll be part of a team committed to providing exceptional customer service, upholding the public interest and advancing the community vision. The six essential and enduring principles that guide our individual actions, our interactions, and our decision making in the City of Bellevue organization is: Exceptional Public Service, Stewardship, Commitment to Employees, Integrity, Innovation, and Diversity, Equity & Inclusion. You'll work in an environment that is innovative, collaborative, future focused, and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. It's what makes the City of Bellevue an exciting place to work, live, and explore. Have we piqued your interest yet? Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetic information, disability, age, veteran status, or any other protected status. Persons needing assistance with the application process may call the Human Resources Office, at 425-452-6838 or If you are invited to participate in the selection process and need ADA accommodations, please notify HR before you are scheduled for an interview or testing. The City of Bellevue participates in the E-Verify program. Learn more about the E-Verify program. For any technical difficulties with your application, please contact the NEOGOV support line at 855-524-5627. Please be sure to check your junk folder for any messages that may be sent to you about this recruitment. Seasonal, part-time, and variable employees have no benefits except for mandatory participation in the retirement plan assigned to the position, which will be the Municipal Employees Benefit Trust (MEBT II) retirement plan or the Washington State Public Employees Retirement System (PERS) retirement plan, and any other benefits as required by law. 01 APPLICANT NOTICE: Your answers below will be used to review this application. The experience listed here MUST match the work history provided in your application. If your answers do not align, you may edit your application before submitting. Please note, it is not acceptable to use "See Resume" or "See Above" in your answers below and we do not accept resumes as a substitute for a completed application. I confirm that the information provided here is consistent with my application. I do not agree with the statements above. 02 Which statement below best describes the highest level of education you have completed? High school graduate, diploma or the equivalent (GED) Associate degree Bachelor's degree Master's Degree or above Not applicable 03 How many years of prior related professional experience in administrative or office support do you have? Less that 1 years of experience 1-2 years of experience 2-3 years of experience 3-4 years of experience 4 or more years of experience No related experience 04 Do you have a valid Washington State Driver's License or the ability to obtain one? Yes No 05 Which option best describes your experience providing customer service? Less that 1 years of experience 1-2 years of experience 2-3 years of experience 3-4 years of experience 4 or more years of experience None of the above 06 Which tasks have you performed regularly in previous roles? (Select all that apply) Billing reconciliation Preparing or reviewing financial reports Handling confidential or sensitive information None of the above 07 Which of the following applications do you use or have you used regularly in a professional setting? (Select all that apply) Microsoft Outlook Microsoft Excel Microsoft Word SharePoint Adobe Acrobat Microsoft Teams OneDrive Microsoft PowerPoint Registration or database software (e.g., CivicRec) Project Management software (e.g., Microsoft Planner) JD Edwards or other HRIS system 08 Which option best describes your experience reviewing, editing, or proofreading written materials such as emails, standard operating procedure (SOP), reports, or web content for accuracy, clarity, and consistency? Limited experience (e.g. data entry or assisting with expense tracking) Regular experience (e.g. tracking expenses/revenues, reconciling records, maintaining spreadsheets) Extensive experience (e.g. responsible for expense tracking, reconciliation, and financial reporting) None of the above 09 Which option best describes your experience working for a government agency or public-sector organization? Limited experience (temporary, seasonal, contract work, or less than 2 years) Regular experience (ongoing role for 3-5 years with a local, state, or federal agency) Extensive experience (multiple roles or long-term, 5+ years, employment in government) Parks or maintenance agency None of the above 10 Describe a time when you were faced with a frustrated customer. What did you do? 11 This position requires attention to detail, maintaining a high degree of accuracy and confidentiality. How do you achieve these while working in a busy environment with frequent interruptions? 12 This is a Washington State job, and candidates must reside within a reasonable distance of City Hall and be onsite in Bellevue based on department's operational need. Yes, I am available to be in-person. No, I am not available to be in-person. Required Question

Created: 2026-03-04