Administrative Assistant

Salary : $45,676.80 - $59,384.00 Annually Location : Cedar Rapids, IA Job Type: Full-Time Department: City Manager Division: Facilities Maintenance Opening Date: 02/27/2026 Closing Date: 3/13/2026 11:59 PM Central FLSA: Non-Exempt Bargaining Unit: NON_BARGAINING About Are you organized, detail-oriented, and passionate about keeping operations running smoothly? The City of Cedar Rapids is looking for a dependable and customer-focused Administrative Assistant to support our Facilities Maintenance Services, Building Services, and our Public Workers Department. This position plays a critical role in ensuring our city facilities and operations stay efficient, organized, and responsive to the needs of our staff and community. About our OrganizationAt the City, we are committed to employing individuals who reflect our community's diverse backgrounds, and this position is crucial in the success and strategic direction of a growing and evolving community. We appreciate and leverage the vast experience individuals bring beyond the technical requirements of a job. If you are an individual with similar experience listed here please consider applying. Experience and skills combined with commitment to our core values is key to building a greater community now and for the next generation. About our Community Nestled in the heart of Iowa, Cedar Rapids is our vibrant and diverse community known for its rich history, culture, and natural beauty. Our city has a strong sense of community which can be seen at any of our numerous parks, recreational opportunities, and family-friendly events year round. You can also explore our thriving downtown district, filled with shops, restaurants, and entertainment options, or take a stroll along the Cedar River, which runs through the heart of the city . About this Opportunity Provides a variety of administrative/clerical duties for Facilities Maintenance Services, Building Services and Public Works department. The City of Cedar Rapids does not offer sponsorship for employment authorization. Position FunctionsJob Duties & Responsibilities Serves as primary initial contact for the public and department employees. Answers departmental telephone calls, receives and greets visitors at the main front counter, and provides information to or refers callers and visitors to other appropriate departments or City personnel. Maintains department manager's calendar and coordinates and schedules meetings as directed. Receives and processes receipts and invoices. Prepares correspondences, reports, lists, and other documents as instructed and requested by other designated office personnel. Performs data entry in assigned software programs. Organizes and manages multiple filing systems. Processes and distributes mail. Copies, packages, and distributes a variety of written materials as requested by other designated office personnel. Gathers, assembles, updates, distributes, and/or files a variety of information, forms, records, and data. Requisitions supplies and materials for the department as requested in accordance to Purchasing Services regulations. Performs related work as required. QualificationsRequired Education and Experience Associates degree in a related field and One (1) to three (3) years' experience of clerical or administrative experience or An equivalent combination of education and/or experience Excellent written and verbal communication skills Proficiency with Microsoft Office Ability to work collaboratively with a diverse population Work Schedule Monday - Friday 7:30am to 4:30pm Equal Opportunity/Affirmative Action Statement The City of Cedar Rapids is an equal opportunity/affirmative action employer. All job applicants will receive consideration for employment free from discrimination on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history). Applicants with Disabilities We respect and value people with disabilities and are committed to providing a workplace culture of disability inclusion. People with disabilities are supported during the hiring process and are encouraged to apply for employment with the City of Cedar Rapids. In support of the Americans with Disabilities Act, reasonable accommodations will be provided to those in need of assistance with the application and interview process. To request an accommodation, contact the City's Human Resources department by phone at 319-286-5000 or by email at . We offer benefits and beyond for our employees and their families! Multiple health insurance plans administered by Wellmark Blue Cross and Blue Shield with low employee premiums, deductibles, and co-insurance (view our benefits summaries for more information: and ) Expansive Wellness Program and low cost onsite exercise facilities Dental Insurance with Delta Dental of Iowa 100% city paid basic life insurance Other voluntary benefits offered including vision, long-term disability, and supplemental life insurance IPERS Retirement - Iowa Public Employees Retirement System, with contributions of 6.29% employee/ 9.44% City Deferred Compensation (IRS Section 457) retirement programs Generous paid time off AND 11 paid holidays per year Paid Parental Leave program with 4 weeks of paid time off Annual salary increases, AND an annual across-the-board increase (determined by available budget) Longevity Pay for years of service Educational assistance up to $3,000 per year A culture that is supportive and committed to professional development opportunities Public Service Loan Forgiveness - Employees may qualify for the PSLF program which forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments while working full-time for a qualifying employer. 01 Which of the following best indicates your highest level of education? I do not have a High School diploma or GED High School diploma or GED Some college Associates degree or vocational equivalent Bachelor's degree Master's degree or higher 02 Please specify your field of study or major (if applicable). 03 Which of the following best indicates your total years of full-time experience where primary work duties consisted of clerical and/or administrative duties? Less than 1 year of experience At least 1 year of experience At least 3 years of experience At least 5 years of experience At least 7 years of experience At least 9 years of experience 04 Please describe your professional experience with clerical and/or administrative duties. 05 Please describe any professional experience you have working in the public sector (e.g., city, county, state, or other government entities). If none, you may indicate "N/A." 06 Please describe your experience providing customer service, including responding to inquiries or complaints in person, by phone, and/or via email. If applicable, include experience de-escalating difficult situations. 07 What is your proficiency with Microsoft Office? Beginner Intermediate Proficient Advanced Expert 08 Please describe your experience working collaboratively with diverse populations. Required Question

Created: 2026-03-04