Payroll Administrator

Salary: $27.22 - $34.02 Hourly Location : Frisco, CO Job Type: Year Round Full Time Job Number: 2026-0130 Department: Finance Opening Date: 01/30/2026 Closing Date: 2/22/2026 11:00 PM Mountain Language Pay: Fluency in Spanish is compensated based on proficiency measurement from the American Council of the Teaching of Foreign Languages structure. Job Description Position Title: Payroll Administrator Department: Finance Cost Center: 1114 - Finance Employee Type: Year-round, Full-time Allocations: 10-1114-4001 Pay Type/FLSA: Non-Exempt / HourlyPay Grade: Pay Grade 4 Reports to: Assistant Finance DirectorFinancial/budget responsibility:Processing annual payroll of over $18.0 millionNumber of Cost Centers responsible for:n/aFrequent internal contacts:Department and divisional supervisors, managers, directors and frontline staff.Finance DirectorHuman ResourcesFrequent external contacts:Payroll system vendorsRetirement vendorsGovernment agencies such as Colorado Dept of RevenueNumber of employees under supervision and titles: NoneJob Location: Onsite The Payroll Administrator is an hourly (non-exempt) position responsible for managing the Town of Frisco's payroll process, ensuring accurate and timely bi-weekly payrolls using electronic timekeeping and automated payroll systems. This position prepares and reconciles payroll reports, maintains payroll records, and performs advanced accounting tasks to support the Town's financial integrity and values. Additional responsibilities include assisting the Finance Director and Assistant Finance Director with month-end closings, financial reporting, and annual budget preparation. The role also assists in managing the Town's payroll software (UKG Workforce Ready), providing ongoing maintenance, support, and training to department leaders. This position serves as backup for accounts payable and procurement functions and may perform other accounting duties as needed. Confidentiality, independence, attention to detail, and the ability to consistently meet deadlines are essential for success. Pay Grade 4: Budgeted hiring wage range = $27.22 - $34.02 Full wage range=Min: $27.218 Mid: $34.022 Max: $40.827 wage offer based on specific job experience and education ResponsibilitiesAccurately process bi-weekly and monthly payroll, including ACH files, checks, pay stubs, and all applicable deductions. Prepare payroll-related reports, tax deposits, quarterly unemployment filings, and annual reports (W-2s, Workers Compensation, ACA forms, FPPA regulations and reporting). Ensure compliance with federal, state, and local payroll regulations; interpret laws and advise management on policy implications. Process garnishments, levies, and court orders; communicate procedures and deductions to employees. Applies strong internal control practices to payroll process, including reconciliation, documentation, and audit trail maintenance. Post payroll expenses to the General Ledger; reconcile accounts and resolve discrepancies promptly. Review and validate time entry records; calculate supplemental and on-demand payroll checks as needed. Serve as a key member of the UKG Support Team; assists in maintaining system configurations and providing training to managers and supervisors. Assist with annual audits, budget preparation, and special financial projects; make pre/post audit adjustments as required. Recommend and implement improvements to payroll processes and policies; draft updates for review and approval. Collaborate with Finance, HR, and IT in service-oriented working relationship teams to ensure accurate data and system functionality. Provide detailed payroll and financial reports to department heads and senior management. Maintain confidentiality and deliver exceptional customer service to employees and departments. Maintain documentation and audit trails in accordance with public records and retention laws. Serve as liaison with retirement system representatives and auditors. Investigate payroll discrepancies, perform root-cause analysis, implement corrective and preventive measures, and document issues and resolutions to support audits and continuous improvement. Exercise independent judgment in applying payroll laws, policies, and procedures; escalate complex or high-risk issues to Finance leadership as appropriate. Actively seeks out training and professional development to maintain & development substantial expertise of payroll regulations, systems and best practices as appropriate. Other Responsibilities: Adheres to Town of Frisco policies, mission, vision, values, competencies, standards, and regulations including but not limited to proper attire, safety procedures, and overall professionalism. Attends Town and departmental training and meetings as appropriate or assigned. Ability to function and make good decisions in the absence of a supervisor. Communicates with Town of Frisco employees, citizens, customers and vendors in a professional, courteous and timely manner both verbally and in writing. Performs other job duties/responsibilities as assigned by management. Employees are held accountable for all duties of this job, demonstrates accountability for work, and takes ownership in job performance. RequirementsAreaCommentsEducation: Required: High School Diploma or GED Preferred: Bachelor's degree in Finance, Accounting, or related field Computer Operations: Required: Proficiency in Microsoft Office Suite Preferred: Experience with payroll systems (UKG Workforce Ready), financial software (Caselle) Licenses, Certifications or Accreditations: Required: CPR/AED & First Aid Certification (or ability to obtain within the first 6 months. Training provided by the Town.) Previous Work Experience: Preferred: 1+ years of experience leveraging advanced Excel capabilities-including pivot tables, formulas, and data analysis techniques-for financial reporting, reconciliations, and operational analysis. Preferred: 2+ years of payroll processing, financial management, and budgeting experience Preferred: 1+ years public sector experience Preferred: 1+ years of experience applying analytical and technical accounting skills to complete assigned tasks accurately while managing multiple priorities under guidance. Preferred: 1+ years of experience demonstrating clear written and verbal communication skills, with the ability to maintain confidentiality and follow established policies and procedures. Preferred: 1+ years of experience working collaboratively with peers and cross-departmental teams to build positive working relationships and support shared objectives. Language Ability: Required: Demonstrated ability to communicate effectively in English, both verbally and in writing. Decision Making Ability: Required: Demonstrated ability to function independently and make sound and reasonable decisions in the absence of supervisory guidance. Other: Required: Ability to pass a background investigation. Required: Demonstrated proficiency in technical accounting, with the ability to analyze financial data, manage multiple priorities accurately, and apply sound judgment while maintaining a high standard of professionalism and collaboration. Required: Proven ability to deliver high-quality customer service, supported by clear, effective written and verbal communication skills, and a consistent track record of ethical decision-making and confidentiality. Required: Ability to build, maintain, and sustain effective working relationships across departments by communicating proactively, responding to issues in a timely manner, and working collaboratively to achieve shared goals Physical Demands: WeightLIFTING: ActivitiesOTHER PHYSICAL ACTIVITIES REQUIRED: Up to 10 Pounds2/3 OR MOREStandingUP TO 1/3Up to 25 PoundsUP TO 1/3WalkingUP TO 1/3Up to 50 PoundsUP TO 1/3Sitting2/3 OR MOREUp to 100 PoundsNoneUsing hands to finger, hands to feel2/3 OR MOREMore than 100 PoundsNoneReaching with hands and arms2/3 OR MOREClimb or balanceUP TO 1/3Stoop, kneel, crouch or crawlUP TO 1/3Talk or hear2/3 OR MORETaste or smellNone OTHER PHYSICAL ACTIVITIES REQUIREMENTS OR PHYSICAL DEMANDS: Indoor/Outdoor:Indoor office environment Holidays/Weekends/Evenings: Position is typically Monday - Friday, 8AM - 5PM. Weekends and evenings are as needed for payroll holiday schedule Equipment Used in Job:Computer, phone, copier, scanner, printer and fax machine VISION: Close Vision: YESDistance Vision: YESColor Vision: NOPeripheral Vision: NODepth Perception: NOAbility to adjust focus: YES Additional Information Why work for the Town of Frisco as the Payroll Administrator? There are many reasons! Some amazing incentives are the convenience of a clean car year-round with a FREE car wash, free recycling, trash, and compost pick up. Winter incentives include free tubing at the Frisco Adventure Park, free Nordic Center passes for employee and family, free Terrain Park pass, friends and family passes for tubing, Copper Mountain discounted season passes, Copper Mountain free daily lift ticket voucher program for employee and half off for dependents. Summer incentives include free paddle sports, a free 2-hour pontoon/fishing boat rental reservation (one per employee) and free boat rentals if not rented for the final rental of the day. Want to know more? Check out the benefits tab above. And of course, don't forget to apply to take advantage of the cool perks and the amazing opportunity that awaits you! This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job. Other duties may be assigned. The Town of Frisco is dedicated to the principles of equal employment opportunity. We prohibit unlawful discrimination against applicants or employees on the basis of age 40 and over, race (including traits historically associated with race, such as hair texture and length, protective hairstyles), sex, sexual orientation, gender identity, gender expression, color, religion, national origin, disability, military status, genetic information, marital status, or any other status protected by applicable state or local law. Full-time Benefits: Through UnitedHealthcare, UMR and HealthSCOPE Benefits creates and publishes the Machine-Readable Files on behalf of the Town of Frisco. To link to the Machine-Readable Files, please click on the URL provided: Incentives: (note the job-type category columns for appropirate incentives): 01 Are you at least 18 years old? Yes No 02 Do you have a valid driver's license? Yes No 03 Are you able to work non-traditional work hours (ie. early mornings, nights, weekends and holidays) in all weather conditions? YES NO 04 Please describe your guest service philosophy. 05 Payroll requires extremely high accuracy. Describe a time when you identified an error, inconsistency, or discrepancy in financial or operational data. What steps did you take to investigate, correct it, and prevent it from happening again? 06 Prior payroll experience is preferred but not required; however, the successful candidate must become a subject matter expert quickly. Describe a time when you had to learn a complex system, regulation, or technical process. What approach did you take, and what resources did you seek out? 07 Payroll and benefits administration often involve sensitive situations and regulatory complexity. Describe a time when you had to apply policy or make a judgment call in an unclear or high-risk situation. How did you ensure the outcome was accurate, compliant, and appropriate? Required Question

Created: 2026-03-04