Payroll Specialist Compliance and Reporting

Job DescriptionJob DescriptionPayroll Specialist (Compliance & Reporting)Company:Heartland Restaurant Group LLC/ Dunkin’Location:Forest Hills, PAEmployment Type:Full-TimePosition SummaryThe Payroll Specialist is responsible for the accurate and timely processing of bi-weekly payroll for a large, multi-location workforce while ensuring full compliance with federal, state, and local regulations. This role serves as a key partner to Human Resources, Operations, and Accounting, supporting payroll accuracy, employee data integrity, and required compliance reporting. The ideal candidate is detail-oriented, self-motivated, and experienced in managing payroll in a fast-paced environment.Key ResponsibilitiesPayroll Processing & Administration Process full-cycle bi-weekly payroll for 1,700+ employees across multiple locations.Ensure payroll accuracy through reconciliation of payroll summaries, reports, and payroll system data.Process all new hires, including personal information, tax data, wage details, direct deposit/pay card setup, and new hire checklists.Process all Personnel Action Forms (PAFs), including compensation changes, promotions, transfers, and terminations.Track, calculate, and deduct garnishments and payroll deductions, including 401(k) deferrals, benefit premiums, and other withholdings.Respond to and resolve employee payroll inquiries related to pay, deductions, direct deposits, and pay cards.Maintain strict confidentiality and protect sensitive payroll and employee information. Compliance & Reporting Ensure adherence to FLSA and compliance with all federal, state, and local wage and hour laws.Manage payroll-related compliance reporting, including but not limited to:W-2 and year-end payroll reportingACA reporting (1094/1095 forms)SUTA and state unemployment filingsNew hire reportingCoordinate year-end verification processes, including employee data, earnings and deductions, accruals, and tax rates.Assist with internal and external payroll audits and provide required documentation.Process and manage Workers’ Compensation claims and support audit requests.Handle employment verifications in compliance with company policy and legal requirements. Systems, Coordination & Documentation Coordinate between Payroll, Human Resources, Accounting, and Operations to ensure accurate employee data flow and timely updates.Establish and maintain electronic employee personnel files; ensure changes are submitted and processed accurately and on time.Coordinate payroll system setup for new store locations with the payroll provider.Work closely with accounting to reconcile monthly benefit invoices and payroll-related accounts. Qualifications & Requirements Minimum of 3+ years of payroll processing experience ; experience processing payroll for a large employee population preferred. Paycom experience is strongly preferred. Human Resources experience is a plus. Working knowledge of payroll compliance, wage and hour laws, and payroll tax reporting. Associate’s degree required; bachelor’s degree preferred. Proficiency in Microsoft Office (Excel, Word, PowerPoint). Strong organizational skills with exceptional attention to detail. Excellent communication and interpersonal skills. Ability to manage confidential information with discretion and integrity. Self-motivated with the ability to work independently and collaboratively in a team environment. Ability to thrive in a fast-paced, changing environment and manage multiple priorities. Why Join Us Opportunity to work with a large, growing organizationCollaborative, team-oriented cultureCritical role supporting compliance, accuracy, and employee trust Job Type: Full-timeBenefits: 401(k)401(k) matchingDental insuranceHealth insuranceLife insurancePaid time offVision insurance Work Location: In personCompany DescriptionAt Heartland Restaurant Group, a Dunkin' franchisee, we put our people first. With 79 locations and more than 1,800 team members, we are one of the region's largest employers.We grow careers through training and development and give back through meaningful community engagement. HRG is committed to our people and keeping our region running on Dunkin'.Company DescriptionAt Heartland Restaurant Group, a Dunkin' franchisee, we put our people first. With 79 locations and more than 1,800 team members, we are one of the region's largest employers./r/n/r/nWe grow careers through training and development and give back through meaningful community engagement. HRG is committed to our people and keeping our region running on Dunkin'.

Created: 2026-03-04