Administrative Assistant

Benefits:401(k) matchingBonus based on performanceCompetitive salaryHealth insuranceOpportunity for advancementABOUT USAre you seeking more than just a paycheck? Do you want to work in a place that values its employees and helps them become the best versions of themselves? Northern Crossarm prides itself on being a unique employer; one that is committed to empowering its people and encouraging them to grow. We are a third-generation, family-owned company that is committed to producing high-quality products and exceptional customer service. We are currently seeking an Administrative Assistant to join our dynamic team.GENERAL JOB DESCRIPTIONThis qualified candidate will provide administrative support throughout the organization.Duties and responsibilities include those listed below and any other duties as assigned.QUALIFICATIONSo Strong computer skills - MS Office experience a plus (Word, Access, Excel, PowerPoint)o SQL writing a pluso Basic lumber experience & knowledge a pluso Ability to communicate effectively within internal teams and external customers/vendorso Problem-solving and critical thinking skillso Ability to adapt to changing prioritiesMAJOR DUTIES & RESPONSIBILITIESAccounting/Bookkeepingo Review daily online ACH deposits & apply payments to customer accountso Daily bank deposit of customer check paymentso Daily application of payments to customer’s accountso Daily invoicing of customer orders as product is shippedo Corporate credit card reconciliation (Last week of each month)o Wisconsin Sales Tax reportingo Minnesota Sales Tax reportingo Illinois Sales Tax reportingAdministrative/Clerical Taskso Daily filing (accounts receivable, accounts payable, customer invoicing, trucking invoices, etc.)o Inventory control of apparel & promotional itemso Inventory control & shipment of product sampleso Inventory control & purchasing of office/production plant supplieso Annual fiscal year-end record retention project (November)o Scheduling & facilitation of outsourced housekeeping items (carpet cleaning, window washing, etc.)o Assist with set up & organization of quarterly employee meetingso Assist with organization & facilitation of physical inventory (quarterly/bi-annually)o Support of event planning needs (summer event, Christmas party, etc.)o Schedule document shredding & preparation of documents to be shreddedo Backup for sales order entryo Process credit applications for new customerso Manual invoiceso Vendor invoice reconciliationSupport to Plant Manager/Human Resource Managero Printing of production worksheets (as necessary)o Clerical support for Lean Manufacturing Program leadso Employee poster compliance updates (annually)o Assist with coordination & facilitation of annual safety workshopo Assist with clerical needs for new hire orientation/onboardingWHY JOIN USo Competitive salary: $40,000 - $60,000 earning potential in your first yearo 1st shift (6:30 am – 3:00 pm or 8:30 am – 5:00 pm)o Potential for overtime during peak season and during 90-day probationary periodo Benefit package includes:· 100% paid health insurance premium for employees (over $11,000 value)· ReforMedicine wellness program (required enrollment if you enroll in health insurance program)· Company match 401k (after 1 year of employment)· 2 weeks of vacation (accrual begins after 90-day probationary period)· Vacation increases based on longevity with company· Annual bonus is typical (based on individual performance)o Opportunity for professional development and leadership trainingo Opportunity to participate in company’s Dream Manager program

Created: 2026-03-07