Safety & Risk Coordinator

Job Summary: The Safety Coordinator is responsible for supporting and enhancing the organization's safety, compliance, and fleet risk management programs. This role oversees day-to-day safety activities, ensures compliance with federal and state regulations (including DOT requirements), and promotes a strong safety culture across warehouse and transportation operations. The Safety Coordinator partners closely with operational leaders, drivers, and corporate safety teams to identify hazards, reduce risk, and drive continuous improvement in safety performance. Supervisory Responsibilities:None Duties/Responsibilities:Safety Program Management Proactively identify, assess, and mitigate workplace hazards to promote a safe working environment. Develop, draft, and distribute monthly safety toolbox talks to reinforce safety awareness and training. Assist in planning, coordinating, and executing the annual Safety Competition/Initiative to promote employee engagement. Participate as an active member of the Executive Safety Council, contributing insights and making recommendations. Conduct regular warehouse and route-truck safety audits to ensure adherence to safety standards and regulatory requirements. Prepare and distribute recurring safety reports; analyze data to identify trends and recommend corrective actions. Record and report workplace injuries and motor vehicle accidents in accordance with internal procedures and regulatory guidelines. Driver & Vehicle Safety Compliance Maintain and update Driver Qualification Files (DQFs) to ensure compliance with federal and company standards. Track, verify, and report driver safety certification compliance, including defensive driving, pallet jack, forklift, and other required training. Monitor Driver Vehicle Inspection Reports (DVIRs) and follow up on equipment defects to ensure timely resolution. Support fleet telematics oversight, including monitoring driver safety alerts and coaching opportunities. Track and report Driver Safety Scores, providing insights to leadership and recommending improvement strategies. Ensure company-wide compliance with DOT Hours of Service (HOS) regulations. Monitor DOT inspections and coordinate corrective actions for all violations. Manage and schedule quarterly DOT-mandated random drug screenings. Systems & Tools Administration Regularly utilize the following systems to manage and track safety performance, compliance, and reporting: Samsara (Telematics & Safety Alerts) Smartsheet (Compliance Tracking & Reporting) Safety Culture (Vehicle & Warehouse Inspections) Microsoft Office / SharePoint Internal Fleet & Learning Management Systems (LMS) Core Competencies:Safety & RiskFleet Management - Ability to Manages vehicle assets to ensure safe, efficient, and cost-effective operations, compliance with standards, and optimized performance. Risk Assessment - Identifies potential risks and recommends mitigation strategies to protect operations and compliance. Risk Management - Implements policies and controls to proactively reduce organizational risk and ensure continuity. Safety Compliance - Ensures adherence to health, safety, and regulatory standards through inspections and training. Safety Procedures - Applies protocols and best practices to prevent accidents and ensure emergency readiness. Leadership Adaptability - Demonstrates openness to change and new ideas. Adjusts effectively to evolving work requirements and responds constructively to new situations. Decision-Making/Judgment - Makes thoughtful, well-informed decisions that balance short- and long-term impact. Emotional Intelligence - Demonstrates self-awareness, empathy, and social awareness to build trust, manage emotions effectively, and foster positive, collaborative relationships. Follow Through - Demonstrates reliability by taking responsibility, solving problems, and completing tasks through all stages. Problem Solving - Identifies issues and implements effective, timely solutions. Training Skills - Trains new hires and peers with clarity, engagement, and constructive feedback. Qualifications: Required 2-5 years' experience in safety, compliance, fleet operations, or administrative support Strong attention to detail and ability to manage time-sensitive tasks Ability to follow written procedures and enforce deadlines Comfortable communicating with drivers, managers, and leadership Proficiency with spreadsheets and cloud-based systems Preferred DOT / FMCSA / OSHA compliance experience Familiarity with telematics systems (Samsara ideal) Experience supporting fleet or transportation operations Prior experience with Smartsheet Physical Requirements and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Requirements:Ability to navigate stairs within the office. Prolonged periods of sitting at a desk and working on a computer. Ability to use standard office equipment such as a computer, keyboard, and mouse. Occasional lifting of office supplies and materials. Travel:Minimal travel required, depending on business needs and specific requirements. Work Environment:Office-based role with a majority of time spent on a computer. Participation in virtual meetings. Standard office environment with typical office noise levels. EEO Statement The Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice. These statements are intended to describe the general nature and level of work involved for this job. It is not an exhaustive list of all responsibilities, duties and skills required of this job. The employee is expected to adhere to all company policies and to act as a role model in the adherence to policies.

Created: 2026-03-04