Administrative Coordinator - Facilities & Support ...

Join a dynamic healthcare organization in the Pacific Northwest region as an Administrative Coordinator supporting Facilities, Emergency Management & Security, and Environmental Services departments. This role is essential in ensuring smooth operations through expert clerical support, data management, and project coordination. Position Summary The Facilities & Support Services Coordinator provides comprehensive administrative and operational assistance, helping maintain departmental efficiency and compliance. This position requires a highly organized, adaptable individual capable of managing diverse responsibilities across multiple departments. Essential Duties & Responsibilities Manage departmental communications, coordinate meetings, and prepare necessary documentation. Maintain organized records and logs related to compliance, operations, and regulatory readiness. Prepare and submit timekeeping data for departmental review and approval. Support onboarding processes and ongoing administrative needs across departments. Serve as the subject matter expert for the Computerized Maintenance Management System (CMMS), including configuration, user setup, reporting, and optimization. Provide support for other departmental systems such as mass notification platforms, SDS databases, and intranet sites. Generate and analyze system reports to aid in planning, compliance tracking, and performance improvement. Coordinate training activities related to safety, security, emergency preparedness, and workplace violence prevention; may facilitate training sessions. Maintain documentation supporting compliance with regulatory agencies including DNV, OSHA, and CMS. Assist with audit, inspection, and survey preparations to ensure continuous readiness. Track and coordinate departmental and cross-functional projects, prepare meeting materials, and follow up on action items. Assist with procurement activities including ordering supplies, equipment, and services, and maintain vendor records. Provide backup support to the Facilities Supervisor for work order assignments and coordination. Qualifications Required High school diploma or GED. Minimum of 2 years experience in an administrative or coordinator role. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent organizational, communication, and multitasking skills. Ability to handle sensitive information with discretion. Preferred Associate's or Bachelor's degree in business administration, healthcare administration, or related field. Experience in healthcare support services such as Facilities, Environmental Services, Security, or Emergency Management. Familiarity with CMMS platforms and other departmental technologies. Experience coordinating training or compliance programs. Key Competencies Strong organizational and planning abilities. Clear and professional communication skills. Ability to manage multiple tasks and priorities effectively. Initiative and independent problem-solving skills. Collaboration and teamwork across departments. Working Conditions This role is primarily office-based with occasional entry into clinical, service, or utility areas. Standard business hours apply, with occasional flexibility for meetings, training sessions, or drills. Minimal physical effort is required, including occasional walking and light lifting up to 20 lbs.

Created: 2026-03-04