Administrative Coordinator

Job Title: AdministrativeCoordinator Department:TKC Management Services Reports To: Director Classification: Non-Exempt Position Summary The AdministrativeCoordinatoris responsible for the day-to-day administrative process for TKC Management Services' corporate location. The goal is to work in tandem with the Director, Division Manager, Property Manager, Service Coordinator, TKC Technicians, and subcontractors to ensure an efficient and productive operation. Essential Functions Answer telephone and email and provide requested information as appropriate Schedule corrective and preventive maintenance work order Reconcile monthly Expense Report for Maintenance Technicians for review and approval by Property/Facility Manager, and submits for payment Assist Service Coordinator in other tasks deemed necessary Ordering/picking up supplies and materials Prepare reports and spreadsheets as needed Maintain integrity of data located on the M drive, ensuring property information is current and accurate. Prepare any invoices to be sent for non-standard services. Submit new hire, spring, and winter uniform orders for employees. Maintain organization and stocking of third-floor common areas (kitchen, lobby, conference room, etc.) Assist with the preparation of proposals and presentations as needed Coordinate travel plans for Director and Division Manager as needed Prepare a weekly report for Property/Facility Manager and/or Operations Manager showing work orders completed, outstanding (open) work orders, and status of outstanding work orders Make revisions daily as required to accommodate emergencies or work not completed Prepare required monthly reports for the facility Prepare other required reports and spreadsheets as requested Enter and retrieve data from database programs Communicate with SUITE 100 on any on-call changes, property updates, etc. Corrigo Lead: Will have complete administrative level reporting and tracking responsibilities Support Service Coordinators across TKC portfolio Conduct meetings as necessary with Maintenance Technicians and Service Coordinators across portfolio to maintain systems Setup and manage vendors across TKC portfolio Maintain, assign and submit service request as necessary Verify all work orders for TKC Property Management locations Verify and invoice clients at TKC Property Management locations Other Functions: Assist Property/Facility Manager and/or Operations Manager in other tasks deemed necessary Other duties as assigned Competencies: High proficiency in MS applications including Word, Excel, PowerPoint and Outlook Present information clearly and concisely in oral and written format Demonstrated possession of knowledge, skills and abilities gained through at least 1 year as administrative assistant experience, or an equivalent combination of education and experience Technical Skills Ability to operate office equipment such as copiers, personal computers, and fax machines Knowledge, Skills, AbilitiesRequired High School Diploma or equivalent 1-3 years of experience with similar duties Valid driver's license Preferred Associate or Bachelor's degree Position Type / Expected Hours of Work This is a full-time non-exempt position with working hours Monday through Friday. Some holidays or weekends may be required. Travel Minimal travel may be required for this position. Supervisory Responsibilities No supervisory duties for this position Work Environment This position operates in a professional office environment. The noise level in this work environment is usually quiet to moderate. Physical Demands The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully: The employee is regularly required to talk or listen effectively. The employee is frequently required to sit, squat, stand, walk, use hands to finger, handle, or feel, and reach with hands and arms. Specific vision abilities required by this job include Close vision and Distance vision. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. EEO Statement TKC Management Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, TKC Management Services complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. TKC Management Services expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of TKC Management Services' employees to perform their job duties may result in discipline up to and including discharge.

Created: 2026-03-04