Administrative Services Assistant/ Nashville,TN (...

Job DescriptionOnsite Role, Local to TN candidates only Summary: Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties which do not require his/her personal attention. Routinely acts as liaison between executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required; attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties. Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance. Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed. Operates standard office machines and equipment as necessary. Education and Experience: Graduation from an accredited college or university with a bachelor's degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years. Type Category Qualification Description Competency Required Software Database Microsoft Access Proficient (4-6 Years) Yes Skills Others dministative Assistant Novice (1-3 Years) Yes Software Others dobe Acrobat Novice (1-3 Years) Yes Skills Others Correspondence - Email Proficient (4-6 Years) Yes Skills Others Correspondence - General Proficient (4-6 Years) Yes Skills Others Customer Service Proficient (4-6 Years) Yes Skills Others Customer Service Skills Proficient (4-6 Years) Yes Skills Others Data Entry Proficient (4-6 Years) Yes Skills Others Emailing Proficient (4-6 Years) Yes Skills Others Filing Proficient (4-6 Years) Yes Software Others Internet Novice (1-3 Years) Yes Software Others Microsoft Excel Proficient (4-6 Years) Yes Software Others Microsoft Word Proficient (4-6 Years) Yes Skills Others Multi Line Phone System Proficient (4-6 Years) Yes Skills Others Printing and Copying Proficient (4-6 Years) Yes Skills Others Technical Skills Novice (1-3 Years) Yes Skills Others Typing Proficient (4-6 Years) Yes Skills Others Verbal Communication Proficient (4-6 Years) Yes

Created: 2026-03-04