Admin Support Specialist

Posting Information Posting Information Department Chemistry-318300 Career Area Administrative/Clerical Support Is this an internal only recruitment? No Posting Open Date 03/02/2026 Application Deadline 03/06/2026 Position Type Permanent Staff (SHRA) Position Title Admin Support Specialist - Advanced Salary Grade Equivalent NC10 / GN08 Working Title Admin Support Specialist Position Number 20048862 Vacancy ID P020840 Full-time/Part-time Permanent/Time-Limited Full-Time Permanent If time-limited, estimated duration of appointmentHours per week 40 Work Schedule 9:00 am to 5:30 pm with flexible lunch Work Location CHAPEL HILL, NC Position Location North Carolina, US Hiring Range $40,000 - $55,000 Pay Band Information To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet. Position Summary Information Be a Tar Heel! A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn. One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community. University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance. Primary Purpose of Organizational Unit The Chemistry Department is one of the largest and most complex departments in the Division of Academic Affairs. There are 50 faculty members, 44 SHRA and 37 EHRA staff positions, 260 graduate students, 37 postdoctoral research associates, 700 undergraduate majors, and an annual total of approximately 10,000 registrations by all students in classroom and laboratory courses. The Department is housed in five buildings with over 580,000 sq. feet of space. The faculty participate in teaching assignments which involve an average of 200 students per faculty member per semester. The majority of faculty are research active and supervise graduate students working on their Masters or Ph.D. degrees, undergraduate students carrying out independent research and honors programs, research technicians and postdoctoral research associates. Primarily the research is funded by federal and private agencies such as NSF, NIH, Army, Navy, DOE, PRF and involves expenditures of more than nineteen million dollars annually. A total of over thirty-two million dollars from all sources is expended annually in the Department. Position Summary The primary purpose of this Events and Special Programs Planner position is to provide support of faculty in the Chemistry department. This role will also plan all seminars and colloquiums for the department. This Events and Special Programs Coordinator is part of the faculty administrative support team and reports directly to the Admin Team Leader. Each faculty administrative support role performs specific responsibilities for all faculty members in the department. Each member of the faculty administrative support team is expected to provide consistent support to each professor and their research groups. Chemistry department is one of the largest departments on campus and high-level support is required with a strong attention to detail. The Events and Special Programs Coordinator will manage the vision, planning, and implementation of a variety of in-person and virtual events and programs to bring departmental-affiliated individual together to meet, work, promote, celebrate, and recognize members of the community for the department of Chemistry. The Events and Special Programs Coordinator will collaborate with members of the department to plan events, but will be expected to independently plan the events with little oversight and work directly with vendors, catering, external partners, etc. This role will manage a budget of roughly $100,000/year. This position will manage event timelines and budgets, work closely with different stakeholders and promote, market and advertise events. This position will also determine appropriate payment methods for expenses and execute timely payments. Minimum Education and Experience Requirements High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience. Management Preferences Prefer experience in hospitality management or similar. Strongly prefer industry-accepted Event Planner certification. Required Licenses/CertificationsSpecial Physical/Mental Requirements Occasional bending, lifting/moving, and reaching. Ability to lift/move up to 25 pounds and stand for extended periods of time. Event planning and set-up may require moving tables and chairs and lifting cartons of drinks/food. Extensive walking is required during planning, the event itself, and pre-event setup and post-event strike. Campus Security Authority Responsibilities Not Applicable. Position/Schedule RequirementsSpecial InstructionsQuick Link Contact Information Office of Human Resources Contact Information If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status. Equal Opportunity Employer Statement The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Created: 2026-03-04