Administrative Assistant, Staff

Job Description: Provide administrative support for a large 500 + member Software Engineering business unit in Qualcomm. Primary duties will be to provide administrative support to 6 busy Vice Presidents of Engineering. Duties to include managing/arranging calendars, travel, travel expense reimbursements (ezer), contacts, conference bridges, appointments, luncheons and events. Compile and manage timely submission of expense reports. Coordinate special projects and prepare presentation materials as needed. Assemble detailed executive reports.Job DutiesProvides complex assistance and support to a Director, Sr. Director, or above.Acts as an information source for departmental/company policies and piles information from various sources and prepares complex correspondences, reports, spreadsheets, and presentations with the appropriate syntax and grammar.Manages advanced calendar needs for multiple directors and above, including making calendar decisions on their behalf to effectively prioritize their time and resources.Expertly completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor tracking and support, etc.).Coordinates advanced domestic and complex international travel (flights, hotel, rental cars, etc.) for multiple travelers and trips with multiple connections and countries. This includes advanced understanding travel visas and documentation as well as expense reconciliation.Answers, screens, routes and/or responds to internal (with exposure/requests from multiple directors and above) and external phone calls.Arranges and coordinates various complex types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors.Provides direction to other administrative employees.Recommends creative ways to improve existing methods that increase administrative efficiencies; identifies ways to translate others ideas into solutions and procedures.Preferred experience includes 5+ years of experience in the following:Frequently interacting with external executives as well as company personnel at all levels.Working independently with little supervision.Using Microsoft Outlook, Word, Excel and PowerPoint.Building strong working relationships with other administrative staff.Handling subjects of critical and confidential ments for Suppliers: Need your top 3 candidates as soon as possible and available to start as soon as possible once onboarding can complete. This is Exec. Level within QC and intent is to convert at some point.Local San Diego candidates at submittal time. Once team returns to site, worker will be required to go on site 2 days/week. Will start remote until site reopens, but must be local.

Created: 2026-03-04