Workplace Planning & Capital Project Lead

The Opportunity Are you a strategic leader ready to shape the future of workplace environments in a thriving insurance brokerage? As a Workplace Planning & Capital Project Lead at M3, you'll be at the forefront of our Workplace Experience operations, driving real estate planning, lease management, and capital projects while serving as a strategic partner on workplace and space planning initiatives. This role offers an exciting combination of strategic planning, project management, and workplace innovation, making it an ideal opportunity for experienced professionals looking to make a transformative impact in creating best-in-class employee experiences. How You Will Make an Impact Take ownership of workplace strategy and analytics, developing and maintaining workplace KPIs including utilization, capacity, project performance, and cost efficiency while partnering with HR and Talent teams to translate hiring forecasts into actionable space recommendations. Drive performance excellence through strategic space planning, maintaining accurate space plans and occupancy data while serving as a subject matter expert on how physical space can support collaboration, productivity, and company culture. Design and implement buildouts and capital projects from early planning through completion, managing architects, contractors, and internal stakeholders while coordinating project timelines, budgets, and communications. Foster strong relationships with department leaders, landlords, brokers, and external real estate partners, serving as an internal partner on real estate initiatives and negotiations while maintaining M3's reputation for excellence. Champion continuous improvement for workplace environments, collecting employee feedback and identifying opportunities to enhance usability, experience, efficiency, and safety while leading business continuity planning and physical security programs. What You Will Need to Succeed 5 years minimum, ideally 7+ years of experience in workplace strategy, space planning, construction project management, or corporate real estate. Proven experience managing office buildouts and cross-functional construction projects. Working knowledge of workplace safety programs and physical security systems. Strong project management, analytical, and communication skills with ability to balance strategic planning with hands-on execution in a fast-paced environment. Experience creating space plans in CAD is a plus. Results-oriented mindset with excellent organization and planning capabilities. Join Us Your role at M3 won't be about the boundaries presented in a job description - it's about the possibilities that you can envision once you walk through the doors on your first day. We're looking for people ready to take control of their career and excited to make a real impact with their position. Who We Are As an insurance broker, M3 helps you manage risk, purchase insurance, and provide benefits to your employees. We partner with clients on everything from property & casualty and employee benefits to personal lines, executive benefits, and employer-sponsored retirement plans. And, we're privately owned and independent which means we're doing what's best for our clients - not what's best for Wall Street or private equity. What Draws People to M3 Autonomy- Being able to work towards a common goal, but how you get there is an open book. Immediate Impact- Every M3er can make an impact, from day one in any role. Powered by Team- Be a part of a close-knit group of team members with whom you build trust and share responsibility. People- Every M3er is unique in their own way, M3 is a collection of unique achievers. At M3 Insurance experience the best of both worlds with our dynamic flexible work environment. Enjoy the flexibility to work remotely every so often in a flexible hybrid work environment while still fostering collaboration and innovation in-person in our office spaces. We prioritize work-life balance and empower our employees to thrive in a supportive and inclusive atmosphere. Benefits as an M3er Joining the M3 team means gaining access to a host of exceptional benefits and perks. Our benefits package is continuously evolving to cater to the needs of our team members. From flexible time-off and paid parental leave to employee appreciation events and volunteering opportunities, we prioritize the well-being and satisfaction of our employees. Additionally, our profit-sharing program ensures that every member of our team shares in the success of our organization. These enticing benefits showcase our commitment to nurturing and retaining top talent within our organization. Diversity, Equity & Inclusion M3 is building a culture focused on learning and progression, where M3ers are empowered by education, inclusive conversations, and real action that supports the future we envision. Equal Employment Opportunity M3 is committed to providing equal employment opportunity for all qualified individuals regardless of their age, sex, color, race, creed, national origin or ancestry, religion, marital status, military status, sexual orientation, disability/handicap, family responsibilities, non-relevant arrest or conviction records, or any other basis protected by law. In addition, we are committed to fully observing all relevant non-discrimination laws, including those regarding veterans' status, and will make reasonable accommodations for otherwise qualified individuals as appropriate. This commitment is reflected in all M3's practices and policies regarding hiring, training, promotions, transfers, rates of pay, and layoff, as well as in all forms of compensation, granting leaves of absence and in any other conditions of employment. All matters relating to employment are based upon ability to perform the job. In the best interests of M3 and all of its employees, every employee is to make every effort to avoid bias or prejudice in the workplace with regard to the above categories. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Created: 2026-03-04