Administrative Assistant 2 - Equiliem

Job Title: Administrative Coordinator Overview: We are seeking an energetic professional who thrives in a fast-paced environment and is comfortable working independently. This role benefits from prior experience in office coordination or administrative support, along with a general understanding of what it takes to keep daily operations running smoothly. The ideal candidate is proactive, organized, and detail-oriented, with the ability to manage office workflows, support site operations, and contribute to an efficient and well-run workplace. Key Responsibilities: Coordinate meeting and event logistics, including catering requests, room reservations, setup, and teardown. Provide logistical and administrative support for onsite committees and employee engagement teams. Create and distribute facility communications and signage, including digital postings, email announcements, and internal updates. Assist with creating, preparing, and maintaining documents and resources to support team operations. Maintain coffee stations and other shared resource areas, ensuring cleanliness, functionality, and a consistent supply of essentials. Maintain conference rooms, cube spaces, copy stations and common areas to ensure a professional and functional work environment. Oversee facility inventory and office supply management, ensuring items are stocked, organized, and replenished as needed. Support visitor management processes, including badge issuance, Wi-Fi access, site tours, etc. Handle incoming and outgoing mail and shipments, including postage, labels, and coordination with courier services. Act as the on-site liaison for vendors and facility support needs, coordinating service requests, investigating issues, and ensuring timely resolution. Provide backup coverage and assistance at the front desk as needed Other administrative tasks and duties as assigned Qualifications: 2 - 3 years of relevant experience or training in a professional office environment, supporting administrative or office operations. High School Diploma required Associate degree or equivalent preferred Skills and knowledge: Strong written and verbal communication skills Exceptional organizational skills and attention to detail Excellent interpersonal skills with a strong customer-focused mindset Ability to work independently with appropriate guidance, using good judgment and a proactive approach to addressing day-to-day issues Experience supporting office operations and assisting with the coordination of daily administrative activities Proficiency in Microsoft Office Tools i.e. Word, Excel, Power Point, Outlook, and Teams About Equiliem Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive. Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services. For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience. Benefits We offer a comprehensive benefits package to our employees, which includes: Medical Insurance Vision & Dental Insurance Life Insurance Matching 401(k) Commuter Benefits Employee Discounts & Rewards Payroll Payment Options Future Communication Consent By applying, you are providing consent for Equiliem to engage with you via phone calls, AI-generated calls, AI-generated text messages, standard text messages, and/or emails to share job opportunities. Consistent with our Privacy Policy , information obtained will not be shared with third parties for marketing or promotional purposes. Message frequency may vary for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You may reply STOP to cancel or HELP for assistance. EEO Employer Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or (732) 238-6050 .

Created: 2026-03-04