Office Manager/Accounting Support

Job Description Job Duties/ Responsibilities: We are seeking a highly skilled and organized Office Manager/Accounting Support to oversee the efficient functioning of our Office and Accounts operations. Candidate will be responsible for day-to-day accounting activities coordinating meetings, managing databases, and facilitating smooth communication within the organization. Additionally, handle financial tasks, including, invoice generation, A/P, A/R, payroll and basic accounting duties. Candidate will serve as a key point of contact for staff, suppliers, and clients, ensuring excellent relationships and effective collaboration. As an integral part of our team, candidate will contribute to maintaining up-to-date administrative procedures and supporting the organization's HR function. The ideal candidate will possess exceptional leadership abilities, possess proficiency in various software packages, and have a strong understanding of accounting principles and processes. Key Responsibilities: • Coordinate and organize meetings, ensuring all necessary arrangements are made. • Support Company's accounting functions like generate invoices and handle accounting tasks such as accounts payable and accounts receivable using ERP system. • Enter all invoices, bills and verify and process payments. • Receive payments from customers and manage activities of A/R and A/P for any discrepancies or collections . • Manage databases and ensure accurate data storage and retrieval. • Organize company events and conferences, ensuring their successful execution. Arrange transportation and accommodations as required. • Order office supplies, stationery, and other essential items for the office. • Handle correspondence, complaints, and queries promptly and professionally. • Prepare professional letters, presentations, and reports to meet business needs . • Act as a liaison between staff, suppliers, and clients, fostering positive relationships. • Implement and maintain efficient office administrative systems and procedures . • Coordinate training for new employees, developing effective training programs. • Ensure compliance with health and safety policies, promoting a safe work environment. • Maintain strict confidentiality of executive-level communications and activities. • Utilize a range of software packages, including ERP systems, to streamline operations. • Attend meetings with senior management, providing valuable insights and updates. • Assist the organization's HR function by keeping personnel records up to date and coordinating interviews. • Collect, confirm, and process timesheets, overtime, and track employee vacation and sick time. . Oversee daily operations and maintenance of the office building Requirements Education and Experience: • An associate degree in business or accounting or similar degree or experience. • Minimum of 2-3 years of experience as an Office Manager and accounting assistant, demonstrating proficiency in office management tasks. • Proficiency in MS Office suite, including Word, Excel, and PowerPoint. • Familiarity with accounting software such as ERP systems and other relevant software. • Strong knowledge of generally accepted accounting and bookkeeping principles and procedures. Skill Sets: • Strong analytical skills with a keen attention to detail. • Proven proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint. Experience using QuickBooks and familiarity with various computer systems. • Exceptional problem-solving skills, with the ability to identify issues and propose effective solutions. • Ability to thrive in a fast-paced environment, managing multiple tasks and priorities simultaneously. • Excellent communication skills, both written and verbal, enabling effective interaction with various stakeholders. • Strong interpersonal skills to collaborate with customers, vendors, and service providers, ensuring the collection of necessary information for bids and quotes. • Outstanding problem-solving abilities, approaching challenges creatively and finding efficient resolutions. • Exceptional multitasking and time management skills, enabling effective coordination and prioritization of tasks. Benefits 401(k) Paid time off Job Type: Full-time Pay: $40,000.00 - $50,000.00 per year Schedule: 8 hour shift Monday to Friday Ability to Relocate: West Chester, OH 45069: Relocate before starting work (Required) Work Location: In person

Created: 2026-03-07