Administrative Assistant_Executive

At Ecore, we transform reclaimed rubber into innovative performance surfaces that protect people and the planet. Our products power everything from playgrounds and gyms to hospitals, courts, and even rockets-helping people in motion be their strongest, healthiest selves. As a high-growth, sustainability-driven company, we're leading the way in circular innovation by keeping rubber out of landfills and turning waste into wellness, safety, and performance. We're excited to find individuals who are eager to be part of a team that's driving global impact through innovation, sustainability, and purpose. Location: 76 Acco Drive, York, PA 17402 Location: York, PA Department: Executive Schedule: Monday-Friday, 8:00 AM-5:00 PM Pay- $18.00-$20.00About the Role We are seeking a highly organized, professional, and proactive Administrative Assistant to support executive functions and day-to-day office operations. In this role, you will be a key point of contact for visitors and employees, ensuring a smooth and efficient office environment while providing essential administrative support to site leadership and cross-functional teams. This is an excellent opportunity for someone who thrives in a fast-paced setting, enjoys supporting others, and delivers exceptional service with a positive, polished demeanor. What You'll Do Support daily administrative tasks including filing, scanning, copying, data entry, document preparation, and mail processing. Assist with meeting logistics-scheduling, agendas, room setup, lunch orders, and visitor coordination. Serve as the first point of contact for phone calls and onsite visitors; manage site badge access and maintain a professional, welcoming office environment. Arrange travel, including booking flights, hotels, rental cars, and restaurant reservations. Communicate professionally via phone, email, and written correspondence with internal and external stakeholders. Maintain office supply inventory, place orders, and ensure materials are stocked and available. Prepare and send mail, packages, and courier shipments; maintain postage meter. Assist with special projects, events, and executive-level administrative needs. Support site leadership with confidential tasks and time-sensitive requests. Contribute to a positive team environment by assisting colleagues and stepping in where needed. What You Bring High School Diploma or GED required. Minimum 2 years of administrative support experience in an office or corporate setting. Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) and Office 365. Ability to quickly learn new systems and tools (USPS, FedEx, ERP platforms, etc.). Strong written and verbal communication skills with the ability to handle challenging situations with professionalism and courtesy. Experience coordinating travel and working with expense reimbursement tools. Excellent organization, time management, and attention to detail. Ability to manage multiple priorities in a fast-paced, growing environment. Demonstrated ability to work independently with minimal supervision. High level of professionalism, confidentiality, and discretion. What we offer you: Competitive medical, dental, vision, and prescription insurance coverage 401k with a company match PTO Hours are accrued from Day 1 Tuition reimbursement Opportunities for development and internal promotions Two minute walk to eco-friendly public transportation from rabbittransit Sometimes the best jobs get missed because people think they don't have what it takes. At Ecore, we know hard work, reliability, and a good attitude matter most. No matter your background, experience, or where you've come from, if this job sounds like something you'd be proud to do, we're excited to meet you. Ecore International is an equal opportunity employer. (Minorities/Females/Disabled/Veterans). We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law. NOTICE TO PROSPECTIVE APPLICANTS: Ecore International and its subsidiaries participate in the E-Verify program. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. This employer will provide the Social Security Administration (SSA) and/or the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization. If, after an applicant has been extended and accepted an offer of employment, the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including withdrawal of the offer of employment or terminating your employment. Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid, this employer may use E-Verify's photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services' (USCIS) photograph.

Created: 2026-03-04