Construction Office Administrator

Our client is seeking an Construction Office Administrator to support accounting and administrative functions for a commercial roofing contractor. This role plays a key part in keeping day-to-day office operations running smoothly, with a strong focus on billing, accounts payable and receivable, lien releases, and general construction-related administrative tasks. This position is ideal for someone with construction office experience who is organized, detail-oriented, and comfortable working with accounting systems in a fast-paced environment. Responsibilities Process billing, accounts receivable, and accounts payable transactions Prepare and track lien releases and related documentation Support construction billing processes, including AIA billing as needed Maintain accurate financial and project-related records Assist with general construction administrative tasks and documentation Coordinate with internal teams to ensure timely processing of invoices and payments Support month-end and routine accounting workflows Maintain organized digital and physical filing systems Requirements Prior administrative or accounting experience in the construction industry preferred Experience with QuickBooks required; QuickBooks Online (QBO) preferred Familiarity with AIA billing strongly preferred Notary Public is a plus, or willingness to obtain certification once in the role Strong attention to detail and organizational skills Ability to manage multiple tasks and deadlines in a construction environment Why Join Our Client This is an opportunity to join a well-established commercial roofing contractor that values reliability, accuracy, and teamwork. The role offers stability, clear responsibilities, and the chance to be a key support resource within a construction-focused office environment. About J.Riley Recruitment J.Riley Recruitment is THE Veteran-Owned Business connecting Military Veterans and Top Professionals with the Best Companies. Since our founding in 2020, J.Riley Recruitment has leveraged over a decade of Talent Acquisition expertise to deliver exceptional results. Our network extends coast to coast, empowering organizations nationwide to overcome challenges and achieve success. Built on a foundation of integrity, discipline, and precision, we bring the same operational excellence and adaptability to recruitment that defines top-tier organizations. By understanding our clients’ unique challenges and aligning with their goals, we deliver high-performing talent that drives long-term success.

Created: 2026-03-04