Associate Director of Post-Award

Associate Director of Post-Award FLSA Status: Exempt Months Per Year: 12 Hours Per Week: 37.5 Employment Status: Full-Time Work Model: Hybrid EligibleSeattleUniversity will be one of the most innovative and progressive Jesuit and Catholicuniversities in the world, educating with excellence at the undergraduate,graduate, and professional levels. We embrace an intersectional framework fordefining diversity in its broadest sense, including differences in gender,gender identity, race, ethnicity, generational history, culture, socioeconomicclass, religion, sexual orientation, national origin, citizenship status,political perspectives, geographic origin and physical ability. SeattleUniversity strives to be a welcome, open and safe campus climate for all wholearn, live and work at Seattle University. Seattle University's Core CompetenciesEffective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives. Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally. Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions. Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact. Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness. Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values. Position Description The Office ofResearch and Sponsored Projects (ORSP) supports the SU community in securingand managing external funding for scholarship and programmatic initiatives; assistingSU faculty and staff in advancing their scholarship, research, and creativeworks; pursuing strategic initiatives; and furthering community engagement inpursuit of these goals. TheAssociate Director (AD) of Post-Award is a newly created leadership roleresponsible for overseeing post-award operations, including financialmonitoring, compliance, reporting, and award closeout. This position ensureseffective coordination of all post-award activities-such as budget revisions,faculty payroll actions, and agency reporting-while serving as a key liaisonbetween faculty, university offices, and sponsors. This position will lead thedevelopment of post-award policies and procedures grounded in best practices,supervise the Grant Management Specialist, and chair the Grants AdministrationPartners (GAP) working group. As a member of the ORSP leadership team, the ADcollaborates with the Director and Associate Directors of Research Development(RD) and Pre-award to promote responsible stewardship, institutionalcompliance, and efficient grant management. This rolerequires a proactive, service-oriented professional who takes initiative and operateswith a continuous process improvement mindset. This person must managecompeting demands and maintain a high attention to detail. Serving as aresource of grants management for the ORSP team and for principal investigatorsand other campus constituents, this individual must exhibit excellentcommunication and customer service skills. The role requires someone who canmanage complex logistics, support research and reporting efforts, andcontribute meaningfully to the strategic goals of the ORSP. This is afull-time (37.5 hours per week) position, eligible for full medical, vision,and dental benefits. The salary range is $83,600 - $87,550 depending uponexperience. After an initial training period, this position is eligible for ahybrid work arrangement. Leadership& Supervision (25%) The AD ofPost-Award provides strategic oversight of post-award operations and directlysupervises the Grant Management Specialist. This position also leadsthe Grants Administration Partners (GAP) working group, ensuringtimely execution of initiatives and fostering collaboration across campusunits. The AD servesas a key resource for faculty and staff, working closely with colleagues acrossthe university to uphold grant compliance, resolve issues, and promote aculture of continuous improvement in research administration while maintaininga high-attention to detail and a commitment to excellent customer service. Thisrole is instrumental in maintaining financial integrity, streamliningpost-award processes, and supporting the overall success of sponsored projects. Supervise central grants management staff and support professional development. Lead the GAP working group, ensuring completion of collaborative tasks and strategic initiatives. Develop, update, and implement post-award policies and procedures to ensure compliance with federal, sponsor, and institutional requirements. Draft and revise subaward and contractor process, agreement templates, and related documentation Develop and provide relevant trainings and communications related to research administration best practices for our campus community Award Set-up and Transition (15%) The AD of Post-Award, in collaboration with the ADs of RD & Pre-Award and Grant Management Specialist (GMS), ensures a smooth transition from award acceptance to active management. Coordinate with ADs of Pre-Award, review and negotiate awards and agreements Set-up account in Workday and OneAegis systems. Lead new award set-up and facilitate onboarding for project teams. Draft and review contract agreements including subawards, in collaboration with University Counsel, to meet the needs sponsored projects activities.• Serve as the primary sponsor contact for post-award matters. Participate in team meetings to address post-award issues and coordinate sponsor communications, as appropriate FinancialManagement (40%) The AD ofPost-Award holds primary responsibility for the financial management of allactive sponsored projects. This includes overseeing award setup, transactionprocessing, payroll actions, corrections, budget revisions, financialreporting, and closeout preparation. In collaboration with the ADs of RD andPre-Award, the AD of Post-Award ensures accuracy, compliance, and transparencyin all post-award financial activities, serving as a key resource for principalinvestigators and university partners. Monitor and reconcile grant accounts, including cost-share commitments. Develop and implement process for financial projections of sponsored projects. Develop and identify a process for ensuring timely resolution of financial discrepancies. Provide regular and accurate budget updates to principal investigators and project support staff. Oversee and direct the processing and approvals of sponsored projects transactions (payroll actions, procurement, invoice processing, etc.). Monitor and manage subaward and contractor agreements Facilitate meetings to review financial status, spending trends and projections, and required reporting. Coordinate project rebudgeting and other project changes in collaboration with the PI. Manage prior approval requests and sponsor communications as appropriate. Lead the award closeout process, including early preparation to ensure timely and compliant closure. Serve as ORSP liaison with university financial offices. ORSPLeadership (10%) The AD ofPost-Award will join the ORSP leadership team alongside the Director andAssociate Directors of RD and Pre-Award to guide development and maintenance ofthe infrastructure, resources, and best practices necessary to meet SeattleUniversity's grant management goals and commitments. The AD provides strategicand expert insights regarding grant and research administration and compliance. Contribute as a thought partner to the ORSP leadership team to build research administration infrastructure. Provide strategic leadership and feedback to Director in the ongoing improvement of ORSP services and processes. Serve as a mentor for grants management aligned staff in ORSP and across campus. Perform complex analysis, including historical synopsis, of grant finance and award data. Propose new policies and procedures, and necessary updates to increase efficiency of grants management processes to the ORSP leadership team. Engage regularly in opportunities for growth and development, including engaging in relevant listservs and professional organizations, as well as participating in relevant conferences and training. RegulatoryCompliance (10%) The ORSP is responsible for maintaining compliance with federal, state, andlocal laws and regulations, sponsor guidelines and policies, and universitypolicies and practices. The Associate Director is responsible for ensuringcompliance throughout the sponsored project lifecycle. Approve and negotiate terms and conditions for award agreements, contracts, and consulting agreements in consultation with University Counsel. Consult with University Counsel and other campus regulatory offices (e.g., Institutional Review Board, Biosafety, Student Financial Services) as needed. Communicate compliance processes and protocols with Principal Investigators and grants management staff. May act as sponsored-agreement related point of contact for state, federal and sponsor audits. Remain up-to-date with current sponsor and government policies and regulations (e.g. the uniform guidance, NSF PAPPG, etc.). QualificationsBachelor's degree in education, public administration, business, or a related field.5 or more years of experience in research administration or sponsored project management. Experience in higher education or with federally funded research projects. Strong leadership skills and demonstrated progression of responsibilities. Strong organizational, communication, and customer service skills. High attention to detail. Proficiency with Microsoft Office and collaborative tools (e.g., Teams, Zoom). Ability to manage multiple priorities and work independently and collaboratively. Preferred Qualifications:Master's degree in a relevant field. 2 or more years of supervisory experience. Familiarity and proficiency with Workday. Certified Research Administrator (CRA) or Certified Financial Research Administrator (CFRA). Familiarity with federal agency reporting requirements and post-award financial processes. Application Instructions Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified. Compensation at a Glance Salary Range: $83,600 - $87,550 Seattle University has provided a compensation range that representsits good faith estimate of what the University may pay for the position at thetime of posting. The salary offered to the selected candidate will bedetermined based on factors such as the qualifications of the selectedcandidate, departmental budget availability, internal salary equityconsiderations, and available market information, and not based on acandidate's gender or any other protected status. Your total compensation goes beyond the number on your paycheck.Seattle University provides generous leave, health plans, and retirementcontributions that add to your total compensation package. Benefits at a Glance Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contributionfor retirement benefits, comprised of a 5% nonelective employer contributionand an additional dollar-for-dollar match of your voluntary contributions up toa maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: Hybrid Eligible Thisposition may be eligible for a hybrid schedule after successful completion ofan introductory work period of 3-6 months. This may mean that a hybrid eligiblerole will begin on-campus initially and then will transition to hybrid formatfollowing onboarding and training. Flexible work plans are subject to periodicreview and may be changed or terminated at any time for any reason at theuniversity's discretion.

Created: 2026-03-04