Administrative Assistant

The Administrative Assistant will provide administrative and project support to the Associate Vice President of Global Enterprise Services. Location: Richmond, VA Headquarters Rate: Commensurate with experience + great benefits! Responsibilities: Provide comprehensive administrative support to the Associate Vice President (AVP), including calendar management; travel, meeting, and event coordination; visitor reception; and receiving, screening, and directing incoming phone calls. Retrieve, compile, and analyze data from the GES information ecosystem to prepare accurate and confidential reports for the Executive Team, Board of Trustees, and other stakeholders, as assigned. Assist in planning and coordinating departmental meetings and provide administrative support for the AVP's participation in IMB meetings. Prepare and distribute meeting materials, including handouts, surveys, presentations, and related documents for the Executive Team and the GES subcommittee of the Board of Trustees. Attend meetings as required, record accurate meeting minutes, and ensure timely distribution of follow-up materials. Provide administrative support to the AVP's direct reports, as requested. Support annual budget development, monitor expenses, and maintain accurate expense tracking. Prepare and submit expense reports for the AVP and his/her direct reports in compliance with organizational policies. Requirements: Associate's degree preferred. Minimum of five (5) years of administrative experience. Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Demonstrated ability to produce accurate meeting minutes and professional correspondence. Experience with digital filing systems and electronic document management. Benefits and Perks: Medical insurance with choice of 3 plans, dental, vision, HSA and FSA benefit plans (and more!) Short- and long-term disability and basic life insurance coverage (employer paid) - with supplemental coverage available 403(b) Retirement Plan Savings - with 5% employer contribution plus up to a 4% matching contribution, fully vested after 3 years 21 days of paid time off accrued in the first year, plus 11 paid holidays and the week between Christmas and New Years Volunteer Mission Trip Benefits so you can experience mission life first hand by working with our teams overseas Access to tuition discounts See a summary of our comprehensive benefits package for full time regular and contract employees here. Worker Type: Employee Regular Time Type: Full time

Created: 2026-03-04