Executive Assistant

Executive AssistantLocation: King of Prussia, PA (Onsite ? 5 days/week) Reports To: Vice President of Engineering About the Role ExecuPOWER is seeking a highly skilled and trusted Executive Assistant to provide high-level administrative, operational, and strategic support to our Vice President of Engineering. This role is critical to enabling executive effectiveness by managing priorities, coordinating complex schedules, supporting departmental operations, and creating structure within a fast-paced engineering environment. This position is ideal for a professional who thrives in dynamic settings, operates with discretion, anticipates needs, and brings precision, organization, and calm execution to executive support. What You'll DoExecutive Support Manage and maintain the VP's calendar, including scheduling, conflict resolution, and priority management Track action items, deliverables, and follow-ups to ensure accountability and execution Prepare agendas, presentations, reports, and executive briefing materials Serve as a trusted partner handling sensitive and confidential information with professionalism Meetings & Communication Coordinate internal and external meetings, including logistics, materials, and follow-ups Act as a liaison between the VP, engineering leadership, project teams, and external stakeholders Draft, edit, and manage correspondence, summaries, and internal communications Operational & Administrative Support Support engineering department operations, including document management and workflow coordination Assist with tracking budgets, contracts, approvals, and departmental documentation Run reports from internal systems and compile leadership-ready data and summaries Travel & Expense Management Coordinate domestic and international travel arrangements Track, reconcile, and submit expense reports and corporate card statements accurately and on time Special Projects Support special initiatives, cross-functional projects, and process improvements Conduct preliminary research and compile findings, insights, and recommendations for leadership What We're Looking ForExperience & Education 5+ years of experience supporting senior leadership (VP-level preferred) High school diploma or GED required; Associate's or Bachelor's degree preferred Experience supporting engineering, technical, or operational leaders is a strong plus Skills & Competencies Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Exceptional organizational and time management skills Strong written and verbal communication Proven ability to work independently and exercise sound judgment High level of discretion, confidentiality, and professionalism Comfortable operating in fast-paced, deadline-driven environments Strong interpersonal and relationship management skills Attributes for Success Proactive and detail-oriented Calm and composed under pressure Action-driven and solution-focused Adaptable, flexible, and resourceful Strong ownership mentality and accountability mindset About ExecuPOWER ExecuPOWER is a full-service, certified women-owned engineering consulting firm specializing in Transmission, Substation, Distribution Engineering, Project & Construction Management, QA/QC Inspection, and Renewable Energy Solutions. We power the future through partnerships, principles, and passion?delivering innovative, cost-effective solutions while maintaining the highest standards of safety and quality. ExecuPOWER Benefits We invest in our people and support long-term career growth and wellbeing: Time Off Paid Holidays PTO Summer Hours Parental Leave Career Development Tuition assistance Certifications and continuing education Internal growth opportunities in a high-growth organization Work Environment Stable onsite corporate environment Professional executive exposure Leadership visibility and growth potential Financial & Retirement 401(k) with company match Healthcare Coverage Medical, Dental, Vision Health Savings Account (HSA) with company contributions Daycare Flexible Spending Account Short-term and long-term disability Supplemental life insurance Pet insurance Join ExecuPOWER If you're an experienced executive support professional who thrives in structured execution, strategic partnership, and operational excellence, this is an opportunity to work directly with senior leadership and play a key role in the success of a rapidly growing engineering organization. Apply today and become a trusted partner in powering ExecuPOWER's future. #ExecutiveAssistant #ExecutiveSupport #AdministrativeLeadership #EngineeringCareers #OperationsSupport #CorporateCareers #ExecuPOWER #WomenOwnedBusiness #KingOfPrussiaJobs #BackOfficeOperations #LeadershipSupport #CareersInEnergy #NowHiring #HiringNow #PAJobs #OnsiteJobs #CorporateCareers Job Requirements

Created: 2026-03-04