Payroll Specialist - Finance

Job Description Summary Department - Finance and Risk ManagementJob Description OPEN UNTIL FILLED Job Type: Classified Job Classification: 5701 - Payroll Specialist - Finance Salary Grade: 8 Pay Range Hiring Range: $48,422 - $56,908 Annually Pay Range: $48,422 - $65,395 Annually Range Explanation: Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Pay Range is the entire compensation range for the position. The first review of applications will be on 2/6/2026 The Pima County Department of Finance & Risk Management is seeking a motivated and skilled professional to join our Payroll team as a Payroll Specialist. This position assists in processing bi-weekly payroll for nearly 7,000 employees. You will audit time cards by following Federal and State payroll laws as well as County Merit and Administrative procedures, adjust leave accruals as needed, ensure accurate employee payouts, and provide customer service to our employees and vendors. If you take pride in your work, enjoy challenges, and appreciate a collaborative environment, this may be a great opportunity for you to join our team. Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor. Processes bi-weekly payroll transactions by entering and verifying employee pay data in the County's payroll system following established guidelines; Reviews timesheets and payroll entries for completeness and compliance with applicable policies and procedures; Prepares basic payroll-related journal entries and reconciliations as directed by senior staff; Assists with compiling payroll data used in monthly, quarterly, and annual summaries; Provides routine support to departmental staff and system users by answering basic payroll-related questions or referring them to the appropriate resource; Reviews manual payroll warrant requests for completeness and routes for approval and processing; Assists with year-end payroll documentation by organizing files and assembling routine reports; Follows updates to payroll procedures as provided by higher-level staff and assists with implementing routine changes; Runs standard payroll reports to verify data entry accuracy and flags discrepancies for review; Performs account verifications related to payroll and reports unresolved issues to senior or supervisory staff. Minimum Qualifications: Associate's degree from an accredited college or university with a major in accounting or closely related field as determined by the department head at the time of recruitment. (Relevant experience and/or education from an accredited college or university may be substituted.) Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.): Minimum two (2) years experience in payroll operations, including but not limited to processing electronic time cards, applying human resource policies to time and attendance records, reviewing and adjusting employee accrual balances, and experience related to payroll taxes, filings, and regulatory compliance. Minimum two (2) years experience utilizing an electronic payroll platform (Workday, ADP, Kronos, PeopleSoft, etc.) Minimum one year experience using Microsoft Excel, including basic data entry, formatting, and spreadsheet calculations. Minimum one (1) year of customer service experience. Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information: Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination. Special Notice: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. Working Conditions: Work is performed in an office environment. EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

Created: 2026-03-04