Accounts Payable Specialist

Description Alliance Water Resources is a growing water and wastewater operations company seeking an Accounts Payable Specialist for our corporate office located in Columbia, MO. Job Summary: Work is performed under the continuing supervision of the Accounting Manager. The employee is expected to perform daily work with minimum supervision, exercising sound judgment and referring unusual problems to the supervisor. Schedule: To be determined falling within office hours of 7:30am -4:30pm Earnings: This is an hourly position that will be commensurate with experience Essential Functions: Records bills, invoices, or any other related bookkeeping documents in computerized accounting database for payment according to specifications; assists in handling vendor or employee questions and requests regarding invoices/payments Assists in preparing checks weekly for payment to vendors, employees' expenses according to set procedures; verifies all supporting documentation prior to mailing payment. Maintains files for accounts payable and general ledger documentation and reports, copies information, and sends mailings as requested. Reconciles and processes the corporate credit card activity including obtaining all required documentation, review of coding, and preparation of the GL entry in Excel Maintains database of insurance claims to provide required reporting to the Vice President, Director of Finance and Administration Provides clerical assistance by completing a variety of paperwork; ensures documents are authorized according to set procedures; maintains paperwork as directed. Processes reports using a variety of office equipment and software; examines reports for accuracy and notes any discrepancies; consults as needed with appropriate personnel. Acts as secondary phone operator; answers incoming calls, determines nature of contact, refers customer inquiries or complaints, and transfers phone service as needed; runs errands which includes driving to post office and/or for other bank or office-related needs. Communicates with supervisors, co-workers, clients, and customers in such a way as to promote effective image of company and establish relationships necessary for employees to accomplish their work. Prepares and issues annual IRS Form 1099's Maintains vendor W-9 forms ensuring accuracy and completeness Prepares Quarterly Use Tax returns Prepares and issues annual property tax declarations. Follows established policies and procedures according to company handbook. RequirementsGraduation from high school Two years of Accounts Payable experience and related clerical and secretarial experience, or any equivalent combination of education. Knowledge, Skills, and Abilities: Knowledge of standard office practices and procedures, and equipment. Knowledge of grammar, punctuation, spelling, syntax, and basic mathematics. Ability to communicate effectively, both orally and in writing. Ability to follow verbal and written instructions. Ability to maintain moderately complex records and ensure confidentiality. Ability to establish and maintain effective working relationships with other employees and the general public. Knowledge of appropriate business software programs, word processing, spreadsheet, graphics, etc. Possess or the ability to possess a valid driver's license. A person working in this job will need, on a daily basis, to: Operate general office equipment including, but not limited to, personal computer, fax machine, copier, and scanner Read instructions, job orders, etc., complete forms and write notices Perform work that is primarily of a sedentary nature in an office setting o Interact with employees and the general public

Created: 2026-03-04