Administrative Assistant - Business Affairs

Administrative Assistant - Business Affairs Posted on 2/18/2026 Accepting applications About this position Responsible for processing campus-wide purchase orders and operating the campus supply store. Regularly serves as back-up to the executive assistant to the Vice President of Finance and Administration and provides other clerical support as needed to the offices of Business Affairs. ESSENTIAL FUNCTIONS Processes requisitions for approval of creating Purchase Orders for all departments. Operates the campus supply store by providing personnel with necessary supplies and maintaining sufficient on-hand items for future use by assisting with ordering, receiving, sorting, storing and distributing basic office supplies and equipment. Maintains a list of office supply inventory and provides an annual report of stored office supplies. Distribute incoming mail to appropriate office departments and personnel by receiving, sorting, opening (as appropriate), and routing correspondence according to prescribed office procedures and guidelines. Prepare outgoing correspondence for mailing by addressing envelopes, affixing the correct postage or indicating the budget number on the envelopes, verifying the completeness of the correspondence prior to sealing, and placing the mail in the designated pick-up location or delivering the mail to the campus mailroom. Prepare and/or complete standard forms and cards by performing basic keyboarding. Maintain accurate information and records relating to the functions of the office either by performing basic records maintenance of alphabetical, chronological, and/or numerical files or by performing basic keyboarding for data entry of information into an established database. Provide required or requested documents by operating photocopier equipment and/or standard office machines, collating and assembling printed or copied materials such as reports and presentations and delivering finished materials as directed. Exercises discretion in the performance of assigned duties by being knowledgeable of College and/or departmental policies regarding confidential materials and information and complying with such policies when handling confidential items or providing information to College employees, students, or the public. Provides backup for the Business Affairs office and assists the executive assistant to the Vice President of Finance and Administration as needed. Contributes to the success of the Business Affairs office by performing all other duties as needed to drive the vision, fulfill the mission, and abide by the values of the College. PHYSICAL DEMANDS A major part of the job is performed while sitting, although the work does require standing, walking and the lifting and carrying of objects up to 25 pounds, with or without assistance. Extensive use of computer systems including keyboard and monitors. Near visual acuity necessary for reading computer screens and reading printed materials. Ability to listen carefully to others while on the phone or in person. WORKING CONDITIONS Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is exposed to the typical office environment. The noise level in the work environment is usually minimal. Assignment is campus-based and not intended for work from home or remote work. About our ideal candidate EDUCATION AND WORK EXPERIENCE High school diploma or equivalent required. 2 years previous experience in an administrative support preferably with a higher education institution. Must be proficient with MicroSoft Word, Excel and Outlook. Must have strong written and oral communication skills as well as a drive to be a motivated customer support champion. Must have strong organizational skills including the ability to multi-task. About us The College's health and wellness plans along with generous paid time-off benefits are in addition to rewarding employee benefits such as the tuition grant and 403(b) plan. The employee tuition grant is a remarkable benefit that covers the cost of 100% of the College's tuition for dependent children of faculty and staff who have been employed with the college fulltime for one year. Employees can also take advantage of the benefit for themselves. The Defined Contribution Retirement Plan is a 403(b) plan in which the college automatically contributes 7% of the eligible employee's earnings into a retirement fund whether the employee chooses to participate or not. The account has a comprehensive investment portfolio and allows the employee to control their investment choices. At 6 years of service, the employer contribution amount is elevated to 10%. Employees can choose to participate through pre-tax payroll deductions when ready! Florida Southern College is committed to diversity and inclusion in hiring, campus life, and intellectual engagement and welcomes applications from all interested candidates. The college actively seeks a wide variety of candidates and enthusiastically looks to diversify our workforce. Florida Southern College has a strong commitment to the principles of equal employment opportunity. The college recruits, hires, trains, transfers, promotes and compensates individuals and makes all personnel decisions without regard to race, color, religion, age, sex, sexual orientation, national origin or ancestry, marital status, veteran status, or physical or mental disability unrelated to an individual's ability to perform the job, in accordance with applicable law. Founded in 1883, Florida Southern College is the oldest private college in the state. The College maintains its commitment to academic excellence through 70+ undergraduate programs and distinctive graduate programs in business administration, education, nursing, and physical therapy. Florida Southern has a 14:1 student-to-faculty ratio, is an award-winning national leader in engaged learning, and boasts 30 NCAA Division II National Championships. Florida Southern is ranked at #8 among the "Best Regional Universities in the South" by U.S. News & World Report in its 2022 "Best Colleges" guide and is included in The Princeton Review's 2022 Best 387 Colleges guide and the "Fiske Guide to Colleges 2022." The 2021-2022 Colleges of Distinction guidebook praises Florida Southern's AACSB accredited Barney Barnett School of Business and Free Enterprise alongside the College's School of Education and its Ann Blanton Edwards School of Nursing and Health Sciences. Poets&Quants, U.S. News & World Report, Fortune, and The Princeton Review further laud the Barney Barnett School of Business and Free Enterprise and the Ann Blanton Edwards School of Nursing and Health Sciences as foremost programs in the nation for business and nursing education. Home to the world's largest single-site collection of Frank Lloyd Wright architecture, FSC has appeared on The Princeton Review's top 20 "Most Beautiful Campus" national listing for 12 consecutive years. Connect with Florida Southern College.

Created: 2026-03-04