Administrative Coordinator (Tribal STAR)

divh2SDSU Research Foundation/h2pEstablished in 1943, the mission of the SDSU Research Foundation (SDSURF) is to support the research objectives of San Diego State University by helping faculty and staff find, obtain, and administer funding for their research and sponsored programs. SDSU achieved its strategic plan goal of becoming an R1, premier public research university in early 2025 furthering discoveries, interventions, and solutions that improve communities and change the world. SDSURF provides the full life cycle of grants services to faculty and staff to further their important work./ppOur vision is to foster a culture of creativity and collaboration with integrity and respect for individuals that results in the delivery of superior service to support the universitys strategic aspirations./ppOur core values:/ppService: We are a service organization that strives to provide superior support to the university community to achieve SDSUs goals; we are committed to being professionally competent by setting high standards and working hard to achieve results; and we continually seek to improve our skills and capabilities by valuing education and professional development./ppCollaboration: We seek to actively engage with our stakeholders and employees to identify issues and design solutions, build strong relationships grounded in trust, openness, and inclusion and achieve the best results by taking pride in the accomplishments of our colleagues./ppInnovation: We work towards inspired solutions to improve and adapt to emerging opportunities and challenges, creative ways to streamline and enhance our delivery of services through resourceful and proactive problem solving and strategic use of technology and reduction of obstacles./ppRespect: We promote a culture where every individual is valued and treated with dignity, we honor open-mindedness toward different viewpoints and ideas and have a genuine appreciation for varied backgrounds, experiences, and ways of thinking./ppIntegrity: We are committed to act with the highest ethical standards, with honesty, integrity, and transparency, provide consistent and accurate information and value and respect all individuals./ph2Function of the Unit/h2pAcademy for Professional Excellence, a project of San Diego State University School of Social Work, was established in 1996 with the goal of revolutionizing the way people work to ensure the world is a healthier place. Our services integrate culturally responsive and recovery-oriented practices into our daily work to promote healing and healthy relationships. Providing approximately 50,000 learning experiences to health and human service and justice system professionals annually, the Academy provides a variety of workforce development solutions in Southern California and beyond. With seven programs, three divisions and over 100 staff, the Academys mission is to provide exceptional learning and development experiences for the transformation of individuals, organizations, and communities./ppAs a member of the Academy team you will be engaging in communal development of heart, mind, and practice. You are expected to foster culturally responsive practice behaviors to promote well-being and a culture that focuses on healing, healthy relationships and changed behaviors./ppChild Welfare Development Services (CWDS) provides workforce development, organizational support, technical assistance and capacity building for the public child welfare staff of Southern California counties. These services include coaching, simulation, classroom training, eLearning and evaluation services. Workforce development services consist of development opportunities for new social workers, the existing workforce, supervisors, managers and executive level leadership as well as community partners and multi-disciplinary partners working closely with child welfare agencies./ppThe Tribal STAR (Successful Transitions for Adult Readiness) Program provides comprehensive, competency-based, interdisciplinary training and technical assistance that incorporates current research, best practices, and technical assistance to communities working to build collaborative partnerships to improve outcomes for tribal foster youth and their families and to achieve ICWA compliance. Tribal STARs mission is to improve collaborative efforts that ensure tribal foster youth are connected to culture, community and resources. The Tribal STAR program initiatives target county and tribal child welfare workers, supervisors, managers and directors and other professionals providing services to or impacting Native American families. Tribal STAR is a program under the umbrella of Child Welfare Development Services./ph2Responsibilities/h2h1Purpose of the Position/h1pUnder the general direction of the Tribal STAR Community Relations Coordinator, the Administrative Coordinator provides administrative support for the Tribal STAR Program, including training operations and logistics. This includes supporting both in-person and virtual trainings by assisting trainers and participants, tracking registration attendance, data entry, and preparing training materials. The Administrative Coordinator also supports the planning and execution of all Tribal STAR events, including marketing distribution and assisting with general administrative tasks. The program assistant also plays a crucial part in maintaining positive stakeholder relationships, ensuring cultural responsiveness, and supporting the programs growth./ppSpecific duties include:/ppTraining and Event Coordination (40%)/pulliStay up to date on all information regarding pertinent processes, protocols, resources, concerns, relationships with constituents, and county organizational culture/liliConsistently assess for systems improvement, and suggest upgrades to procedures/liliLocate suitable venues for classroom/training events and coordinate scheduling of training/classroom events/liliComplete data entry confirming classes and process material duplication requests when needed/liliManage tasks related to learning management system platform, software and database systems (such as Access Planit, CACWT, and Sum Total) to create course templates, create and manage resources, complete verification processes/liliCreate learner accounts in CACWT, verify roster, manager learner attendance, ensure materials are available/liliDevelop and distribute flyers in order to advertise classes/events/liliObtain and monitor enrollments/RSVPs from counties and tribes; correspond and communicate with necessary parties/liliWork closely with the Evaluation team to create evaluation links and ensure they are in working order. Coordinate and correspond with LMS and Eval team for satisfaction survey/post-test links, deployment methods, and accurate data in the dashboard/liliMaintain good working relationships with county and Tribal partners and service providers to support excellent collaboration and coordination of services/liliUtilize strong written and verbal skills to support excellent communication and flow of information across the Tribal STAR and CWDS teams/liliCollaborate with the Academy fiscal division and provide supportive documentation when necessary/liliTroubleshoot and problem solve issues with learners, service providers, stakeholders, and Academy staff/li/ulpClassroom Support (30%)/pulliSupport deliveries in a virtual or in-person environment/liulliIn the virtual classroom, run class in the zoom platform and manage minor technical issues/liliIn the in-person classroom, assure environment is kept in a clean and organized manner on a daily basis/li/ulliSupport service provider needs and send reminders to service providers and learners of upcoming class one week prior to the day, including location of class/liliAdminister evaluations, pre/post tests, and provide assistance (as needed) maintaining the integrity and security of evaluation and pre/post test data/liliEvaluate classroom delivery on the following: service provider preparedness, strengths and challenges/liliSet-up technology (laptops, projectors, speakers, tablets) and ensure they are functioning properly before and during the delivery/liliCoordinate the purchase of snacks and refreshments for classes on- and off-site/liliManage process for catering at training and events/liliCheck out and distribute tablets on the morning of each class, assisting learners with issues that arise with tablets throughout the day. Checks in tablets at the end of each day (including wipe down, shutdown, and securing tablets in storage cart)/liliMove audio/visual equipment and other materials (weighing up to 50 pounds) for various classrooms and event needs/liliAdminister embedded evaluations, pre/post tests, and provide assistance during the satisfaction survey process (as needed) maintaining the integrity and security of evaluations/li/ulpCoordinate the transportation of materials from Alvarado Office to Riverside Office (or vice versa) and/or from either office to the classroom site using personal vehicle (as needed)/ppStore class materials and host items in personal residence or vehicle (as needed)/ppProvides short presentations to groups of 10-40 learners on an occasional basis/ppOffice/Clerical Support (20%)/pulliPrepare rosters, create zoom links for virtual class, prepare polls and breakout rooms per facilitator instructions, distribute materials to trainees and process technology/equipment check out requests for self and Training Hosts/liliTrack eLearning prerequisites/liliProcesses check requests, prepare paperwork and maintain receipts for closing advances and reimbursements, submitting all receipts to Alvarado office, monitoring off-site expenditures and maintaining detailed records/liliOrder office supplies for on- and off-site classes/liliWork closely with Community Relations coordinator to plan, coordinate and provide technical and logistical support of Tribal STAR meetings/training/events/liliProvide support with promotional material design and distribution (e.g., flyers, newsletters/li/ul/div

Created: 2026-03-04