System Administrator

Salary : $75,647.22 - $96,489.00 Annually Location : Albany, OR Job Type: Regular, Full-time Job Number: 00953b Department: Information Technology Opening Date: 01/30/2026 FLSA: Non-Exempt Bargaining Unit: AFSCME - General Unit General Description What We Need. The City of Albany is seeking a System Administrator with expertise in Windows Server environments, Active Directory administration, and formidable troubleshooting skills. This position will require solid experience with: Windows Server installation, configuration, and maintenance Active Directory and Group Policy administration Centralized software management systems Helpdesk service delivery supported by strong customer service skills Experience in these areas would be nice to have: Hybrid AD/Entra identify management M365 Intune, Purview, and general GCC tenant administration Automation and process improvement What You'll Do. As 1 of 13 IT teammates, you'll keep the City's technology infrastructure running smoothly through a combination of preventive maintenance, interpretive dance, and emergency heroics. Just kidding about the interpretive dance stuff. But, creativity will serve you well here. And with legacy systems working alongside new tech, excitement is not hard to come by. Your daily responsibilities include: Installing, configuring, and troubleshooting Windows servers and client systems Monitoring servers, applying patches, and fixing problems before they cascade into disasters Managing user accounts, passwords, and access controls in Active Directory Administering email, document management, and other enterprise applications Responding to help desk calls and resolving technical issues or routing them appropriately Deploying software and hardware across the organization Documenting processes and maintaining inventories Working as part of a team to implement IT projects and improvements Plus the usual assortment of meetings and IT disasters that materialize without warning We're a small crew shouldering the weight of keeping an entire city's technology infrastructure upright. You'll find us bonding over dark humor in the IT Lounge chat thread (where the jokes are as cold as our data centers), quarterly team barbecues and potlucks where we actually disconnect for an hour, and monthly cooperative gaming sessions that double as tactical team communication and strategy training. We also understand that work-life balance is critical, and offer flexible schedules and opportunities for a hybrid workplace. Technical skill and the thrill of solving the puzzle is how we survive, and customer service is how we thrive. If this sounds appealing, we want to hear from you. Estimated Recruitment Timeline: Application window: January 30 - February 15 Initial interview (10 minutes, virtual): February 23 - 24 Formal interview (30 minutes, preferably onsite): March 2-4 Team meet & greet and tour (60 minutes, onsite): March 11 Background check: March 15 - May 1 Anticipated start date: May 18 First review of applications will be on Monday, February 16, 2026, for any applications received by midnight on Sunday, February 15. Applications received on or after February 16 will be reviewed and considered as needed, and this recruitment may be closed at any time after February 15 without prior notice.Benefits include: Excellent package for the employee and qualified family members with low monthly out-of-pocket Currently, the employee-paid premium is approximately $56 per month for employee-only coverage, up to a max of $162 per month for family coverage. City-paid contribution to a VEBA Trust account for out-of-pocket healthcare expenses. Paid time off 8 hours of vacation leave per month, with progressive increases 8 hours of sick leave per month 10 paid holidays plus an additional 24 hours of "floating holiday" pay per year Excellent retirement benefits City-paid participation in the Oregon Public Employee Retirement System (OPSRP and IAP) City-paid contribution into pre-tax deferred compensation plan In addition, other benefits such as education reimbursement, employee assistance program, basic life insurance, short-term disability, long-term disability, and flexible spending accounts for healthcare and childcare expenses. To learn more about our organization, our community, and our benefits, click Essential Functions/Duties & Responsibilities Provides information systems hardware, software, and network connectivity support to City employees; participates and implements software/hardware projects for various departments and administers computer systems and applications to enable users to maximize productivity. This position also serves as part of a team for network, server, and system installation and maintenance as well as server and client software; provides helpdesk support; and performs related work as required. The duties listed are intended only as illustrative examples of the various types of work that may be performed by individuals in this classification. Any of the following duties may be performed. These examples are not necessarily performed by all incumbents and do not include all specific essential functions and responsibilities the incumbent may be expected to perform. Assures efficient installation and operation of IT client/server hardware, software, and associated systems, and VMware infrastructure. Maintains effective expertise necessary to evaluate IT requirements and opportunities for improvements and make appropriate recommendations. Performs daily system monitoring, verifying the integrity, security, completion of scheduled jobs and availability of servers under your responsibility and proper disposition of server critical issues. Installs new and rebuilds existing Windows and Linux servers and configures hardware, peripherals, services, settings, directories, storage, etc. in accordance with industry and City standards, project, and operational requirements. Applies OS patches and upgrades on a regular basis and upgrades administrative tools and utilities. Performs ongoing performance tuning, troubleshooting, and resources optimization as required. Ensures that new software integration into City systems meets functional requirements, system compliance, cybersecurity and regulatory requirements, interface specifications and fulfills end-user requirements. Collaborates with system owners in the testing of new or existing software programs and applications. Identifies and resolves systems issues and works with vendor support for prompt rectification of any problems or emergencies. Researches and recommends innovative, and where possible automated approaches for system administration tasks. Acts as a member of the helpdesk team and performs helpdesk ticket lifecycle management. Maintains and creates documentation of processes, and troubleshooting procedures, records work performed during calls, and manages systems inventory. Performs Active Directory and Group Policy administration; creates, changes, and deletes user accounts as requested. Relocates PCs and associated peripherals at user's request. Installs, delivers, and sets up new PCs and servers with operating system, applications, peripheral hardware drivers and associated software. Represents the City of Albany by responding to the public, citizens, its employees, and others in a prompt, professional, and courteous manner while continuously maintaining a positive customer service demeanor. Regards everyone, internal and external, as a customer and deliver the best service possible in a respectful and patient manner. Works to create a high-performance work culture by demonstrating a positive attitude and modeling the City's mission, vision, and values. Conducts self with high integrity, proactive in conserving City resources, and seeks and incorporates customer feedback for ongoing performance improvement. Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality customer service. Serves as a member of various City committees as assigned. Assists other staff in the performance of their duties as assigned and may provide training and orientation to newly assigned personnel. Maintains regular job attendance and adherence to working hours. Operates a motor vehicle safely and legally. Performs other related duties as required/assigned. POSITION JOB TASKS AND RESPONSIBILITIES The following duties of this classification are intended only as illustrative examples of the various types of work that may be performed by individuals in this position. Information Technology (Citywide) Adds/removes users, sets/resets passwords in active directory. Administers the: City's email system including webmail and spam filtering; City's document imaging/management systems (Laserfiche): IT department Help Desk application (Help Desk Authority); and other City applications as assigned and maintains the expertise necessary to manage them. Provides administrative support for SharePoint; including but not limited to security and maintenance tasks. Provides server and application administration, which includes server upgrades, installation of patches and security updates. Configures and manages software to deploy applications, install printers, assign drive mappings and other system administrative tasks as necessary to support our customers. Ensures that all assigned servers are covered under vendor maintenance and support contracts, if applicable. Enter calls into the Help Desk application system from information gleaned from customers over the phone, in person, via email, voice mail or data entered by the customer directly into the Help Desk System. Resolves Help Desk calls when possible or assign Help Desk calls to appropriate IT staff members. Assists staff in the diagnosis and solution of computer software and equipment problems. Participates in the design and planning of infrastructure to support new applications and technology. Troubleshoots PC and peripheral hardware, software and network connectivity issues reported by users. Prepares progress reports to inform management of project status and deviation from goals. Furnishes periodic updates on system/application problems and their solutions, as well as assisting in forecasts of future utilization and equipment requirements. Organizes, coordinates, and performs tasks of hardware and/or software implementation projects. Plans and coordinates the provisioning of user applications and systems necessary for business operations. Evaluates, installs, configures, and deploys new applications, and/or enhancements to existing applications throughout the enterprise. Provides on-site hardware, software, network, and end-user support to the Albany Police Department with exposure to law enforcement materials of a highly sensitive and confidential nature. Library Plans, analyzes, recommends, installs, and may support the City's network and computer systems including but not limited to: servers, routers, switches, firewalls, data and voice communication lines, operating systems, administrative, and other types of software and/or applications. Maintains public access computers and related systems. Maintains and supports the Integrated Library System (ILS) and web catalog. Maintains and supports the Automated Materials Handling (AMH) system, self-checks, and RFID equipment. Maintains and supports barcode scanners, audio equipment (public address system, portable recorder, etc.), and video equipment (projectors, screens, signal distribution, etc.) Provides server and application administration, which includes server upgrades, installation of patches and security updates. Coordinates automation issues handling w/vendor support services. Composes repeating and custom staff reports; manage statistics gathering for automation system. Designs, writes, and maintains time-saving scripts and processes for handling recurring tasks. Participates in the design and planning of infrastructure to support new applications and technology. Troubleshoots PC and peripheral hardware, software and network connectivity issues reported by users. Assists Library Director with replacement schedules and budgeting for IT-related equipment. Prepares progress reports to inform management of project status and deviation from goals. Furnishes periodic updates on system/application problems and their solutions, as well as assisting in forecasts of future utilization and equipment requirements. Processes software and equipment purchases for users. Organizes, coordinates, and performs tasks of hardware and/or software implementation projects. Ensures all assigned servers are covered under vendor maintenance and support contracts, if applicable. Supervision/Lead Work Exercised Works under the general guidance and direction of the Information Technology Project Manager. This is a non-supervisory position. Lead work/coordination of work of others is not a typical function assigned to this position. Incumbents in this position may provide training and orientation to newly assigned personnel. Qualifications & Requirements Education and Experience: An associate degree with a major in computer science or a closely related field, and a minimum of five years of experience as a System Administrator, and three years as an IT Technician; or an equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities. Special Requirements: For all individuals in this classification: Must successfully pass a comprehensive background investigation, including criminal history check, and integrity interview that establishes strong moral character. Any conduct that could compromise the integrity of the applicant, coworkers, the City of Albany, or the City's cybersecurity insurance rating will be closely evaluated. Felony convictions and disqualifying criminal histories are not allowed. Possession of or ability to obtain High Voltage Environment (HVE) certification within one year of job placement. The City will facilitate this certification, if assigned. Possession of Microsoft Certified Professional (MCP), Microsoft Certified Solutions Expert (MCSE), and/or Cisco Certified Network Associate (CCNA) desirable. Possession of or ability to obtain a valid Oregon driver's license and a driving record that meets the City's driving standards. The individual shall not pose a direct threat to the health or safety of themselves or others. Additional requirements for individuals in a Citywide assignment: Possession of or ability to obtain Criminal Justice Information Services (CJIS) level 4 certification at the time of job placement. The City will facilitate this certification. Possession of or ability to obtain Law Enforcement Data System (LEDS) certification within 60 days at the time of job placement. The City will facilitate this certification. Knowledge, Skills, and Abilities: Knowledge of: working and troubleshooting techniques for Windows and Linux operating systems (operations, installation, and administration), Windows domain administration basic networking concepts and connectivity requirements, common scripting languages and techniques, computer and peripheral hardware. Skill in: the operation of standard office equipment, including copy and fax machines, multi-line telephone; operating computers for data entry, word processing, presentation software, and spreadsheet programs; supporting video, communication infrastructures; install and troubleshoot computer systems. Ability to:independently assess task urgency and business impact for effective prioritization and resource allocation; independently manage multiple competing priorities and deadlines within a dynamic workload; exercise sound judgment in technical decision-making while recognizing situations that require escalation; prepare, analyze and evaluate data, formulate proposals, and implement information system plans; organize and prioritize tasks and assignments; install and troubleshoot information and network systems; establish and maintain effective working relationships with employees, other departments, vendors, and the public in writing, verbally, and electronic communication; communicate technical and security related information to both technical and non-technical staff; interpret descriptions of technology problems and make appropriate diagnosis; provide training on the use of computers, systems, and software programs. For individuals assigned to the police department (Citywide assignment), the ability to maintain a high degree of professionalism and sensitivity to confidential matters and to work effectively in a law enforcement environment is required. WORK ENVIRONMENT In the performance of the job duties, the employee will be working in an office environment under usual office working conditions. Work may also be performed in meeting settings in offices, conference rooms, and public spaces. The noise level in the work area is typical of most office environments, with telephones, personal interruptions, and background noises. Travel is normally limited to various city work sites. This position may be required to work evenings and weekends. PHYSICAL DEMANDS The factors described herein are representative of, but not all-inclusive of, those that must be met by an individual to successfully perform the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Detailed information may be available in a supplemental Job Task Analysis document. The work is light work which requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. TOOLS & EQUIPMENT USED In the performance of job duties, the incumbent will use a computer and various software applications including Microsoft 365, database systems, and virtual meeting software (e.g., Zoom and Microsoft Teams); motor vehicle; copier/scanner; phone; laptop and/or tablet; and other related tools and equipment. Safety Equipment: Develops safe work habits and contributes to the safety of self, coworkers, and the public. The City of Albany is an equal opportunity employer and values diversity in its workforce. Women, minorities, and individuals with disabilities are encouraged to apply for City positions. Please notify the Human Resources Department if you need any reasonable accommodation or assistance with any part of our application and screening process. Hearing impaired individuals needing assistance can call the Oregon Relay Service at 800-735-2900 and provide them this phone number: 541-917-7509. All other applications are only accepted online through our vendor, NEOGOV. The City of Albany offers a generous benefits package to employees and eligible dependents. This position is represented by American Federation of State, County, and Municipal employees (AFSCME). For a complete and detailed overview of the AFSCME benefits package, Salary and benefits are subject to negotiation and, therefore, may change as a result of negotiations. 01 All applications for this position will be carefully reviewed by our human hiring team. Please note that applications containing AI-generated content, including but not limited to cover letters, resumes, or responses to application questions, will not be considered for this role. We value authentic, original submissions that genuinely represent each candidate's unique qualifications and experiences. Do you acknowledge this understanding? Yes No 02 What is your education background? (select the highest level achieved) Did Not Complete High School High School Diploma or GED Technical College College Credit Hours Completed Towards a Degree AA Degree BA or BS Degree MA or MS Degree PhD 03 Please list your degree field. (If no degree, type N/A) 04 How many years of experience do you have as a System Administrator performing tasks such as managing/maintaining servers, installing/configuring/managing domain services, managing backup/DR plans, monitoring system performance, etc.? Less than 5 years 5 years More than 5 years 05 How many years of experience do you have as an IT technician performing tasks such as installing/configuring hardware, setting up user accounts, troubleshooting hardware and software issues, providing technical support, etc? Less than 3 years 3 years More than 3 years 06 Please describe your experience with Windows Server installation, configuration, and maintenance. 07 Please describe your experience with Active Directory and Group Policy administration. 08 Please describe your experience with centralized software management systems. 09 Please describe your Helpdesk customer service experience. 10 Please check the box next to any certifications you currently hold. CISSP (Certified Information Systems Security Professional) CCNA (Cisco Certified Network Associate) CCNP (Cisco Certified Network Professional) MCP (Microsoft Certified Professional) MCSE (Microsoft Certified Solutions Expert) Other None 11 If you chose "Other" in the question above, please list the certification(s) you hold below. Write N/A if this doesn't apply. 12 Please indicate below whether you currently possess a HVE (High Voltage Environment) certificate or whether you can acquire the certification within one year of hire date. If neither apply, please check N/A. Currently hold HVE certificate Can acquire within 1 year of hire date N/A 13 This position occasionally involves working outside at elevated heights, within vehicles, and in inclement weather. Do you understand these work requirements? Yes No 14 This position works in a law enforcement environment with exposure to graphic, violent, or traumatic written, photographic, audio, and video material. Can you work in these types of work environments? Yes No 15 To be eligible for this position, the candidate must pass an extensive background check which can take 4 - 6 weeks. Your criminal, personal, employment and educational history will be verified, including the information you submit on this application. Do you acknowledge this requirement? Yes No 16 Do you possess a current Oregon Driver's License or have the ability to obtain this upon hire? Yes No 17 Have you received any of the following traffic convictions? Select all that apply. One class "A" infraction conviction during the past 36 months More than one class "A" infraction conviction between the past 36 and 60 months More than one class "B" infraction conviction during the past 12 months More than two class "B" infraction convictions during the past 36 months More than two class "C" infraction convictions during the past twelve 12 months More than three class "C" infraction convictions during the past 36 months Any misdemeanor driving convictions within the past 24 months Any felony driving convictions within the past 60 months None 18 Are you available to work the designated hours with the understanding that additional hours or flexible hours may be required at times? Yes No 19 This position is subject to the City's drug & alcohol policy to include reasonable suspicion testing. Do you acknowledge this understanding? Yes No 20 Do you understand that your application may be eliminated from the screening process as a result of: outdated application information; incomplete responses to questions; inconsistent and inaccurate information listed; information left blank (i.e., employment objective, not listing all employment history, reasons for leaving employers, preferred salary, etc.); multiple typos, misspellings, and improper capitalization; and/or attaching a resume in lieu of completing the applicable employment application sections. Yes No Required Question

Created: 2026-03-04