Industrial Billing Clerk

Industrial / Billing Specialist SUMMARY OF POSITION The Accounts Receivable Clerk is responsible for all accounts receivable related administrative functions, including contacting delinquent customers via phone to secure payment, assisting with printing and mailing of statements, reviewing account histories with customers, and posting payments, credit memos and adjustments. RESPONSIBILITIES: Accounts receivable collections including past due collections. Responsible for accurately detailing financial transactions and providing reports for administration. Responsible for daily receipt application and daily AR general ledger detail Cash management and debit/credit memo creation. Closing cash on 1st day of new month. Monitor delinquent accounts and send out delinquent notices for past due accounts. processing credit card payments Prepare account reconciliations and maintain customer files Daily duties include heavy phone activity and computer use, as well as filing and faxing of customer invoices and information and meeting monthly accounts receivable goals. Prepare credit analysis and reports. Complete accounts receivable weekly reports and end of month including weekly agings from Tower System, Cash Detail reports, A/R Transition reports, Aging report to CFO weekly, Collection Agency Aging Report 15th & 30th, Broker Aging Reports 5th of every month Verify that transactions comply with established financial policies and procedures INTEMPO- RENTAL MAN PROGRAM APPLICATION EXPERIENCE REQUIRED ADP EXPERIENCE MICROSOFT 360 EXPERIENCE Experience in industrial equipment rental, working in a fast-paced environment, with customer service skills Generate customer invoices, including daily time sheets and call outs Submitting invoices based on customer requirements through website portals, po's standards and plant specific billing rules Communicate with customers on payment status, discrepancies, and any billing questions Investigating and resolving credits/debits or any kind of billing disputes Coordinating with operations on any missing or incorrect billing documentation Supporting the finance department with month end and audit requests Tracking ADP/billed labor hours Compare expense and profits for each month's profit margins Manage multiple accounts and meet deadlines Communicate professionally Coordinate with operations on inventory control and tracking Create Rental contracts and support sales representatives Able to adapt to customer requests to create and maintain specific excel formatted charts for billing Coordinating with other facilities to obtain billing information. QUALIFICATIONS: Prior Accounts Receivable experience PC skills, including Microsoft Office (i.e. Word, Excel, & PowerPoint) Daily accuracy of work is necessary for inventory control and accountability. Ability to work in a fast-paced environment and manage multiple priorities and demands Knowledge of accounting procedures Ability to communicate effectively, both orally and in writing Ability to analyze and solve problems Ability to gather data and prepare reports Ability to foster a cooperative work environment Ability to follow instructions and work with minimum supervision INTEMPO- RENTAL MAN PROGRAM APPLICATION EXPERIENCE REQUIRED ADP EXPERIENCE MICROSOFT 360 EXPERIENCE Experience in industrial equipment rental, working in a fast-paced environment, with customer service skills Generate customer invoices, including daily time sheets and call outs Submitting invoices based on customer requirements through website portals, po's standards and plant specific billing rules Communicate with customers on payment status, discrepancies, and any billing questions Investigating and resolving credits/debits or any kind of billing disputes Coordinating with operations on any missing or incorrect billing documentation Supporting the finance department with month end and audit requests Tracking ADP/billed labor hours Compare expense and profits for each month's profit margins Manage multiple accounts and meet deadlines Communicate professionally Coordinate with operations on inventory control and tracking Create Rental contracts and support sales representatives Able to adapt to customer requests to create and maintain specific excel formatted charts for billing Coordinating with other facilities to obtain billing information.

Created: 2026-03-04