ADMINISTRATIVE ASSISTANT - COMMERCIAL DEVELOPMENT

EMH&T is searching for a highly skilled Administrative Assistant to support our Development II, Commercial Design team located in Columbus, OH. The Development II team works on exciting land-site development commercial, industrial and data-center projects primarily in central Ohio. As the Administrative Assistant, you will support project teams by attending staff meetings, maintaining work-in-progress records, updating employee schedules, and coordinating or assisting with project-related submittals. Responsibilities Prepare and format proposals, memos, transmittals, and electronic document submittals. Track active proposals including change orders on existing projects. Set up new projects in Deltek Vantagepoint and maintenance of invoices and documentation. Schedule and organize meetings through Outlook, arrange conference room setups, record meeting minutes for various managers, and participate in training sessions. Review and process employee expense reports and support client invoicing activities to ensure accuracy, completeness, and timely submission. Maintenance of electronic filing systems. Coordinate mail, courier, and UPS shipments, including occasional hand-delivery of plan sets or sensitive materials. Provide front-desk coverage in the receptionist's absence. Support division-wide team-building and philanthropic activities. Skills Excellent organizational and administrative skills. Technical and software proficiency: Experience using Microsoft Office suite (Word, Excel, Outlook, and Power Point) and PDF editor. Document control and quality assurance: Tracking submittals and other project documents; and following compliance standards for documents. Attention to detail: ensuring accuracy in data entry, catching formatting errors and missing information. Time management and prioritization: handling multiple projects, knowing when to escalate issues, and working efficiently in a deadline-driven environment. Professionalism and reliability: maintaining confidentiality, representing the firm well with client interactions, and consistent follow-through and accountability. Basic mathematical skills, e.g. averages, percentages. Excellent professional oral and written communication. Team focused with excellent interpersonal abilities. Qualifications Minimum of 7 years experience in an administrative role in a business setting with experience reporting to a senior level position. Associates degree preferred. Proficiency with entire Microsoft office suite as well as PDF software. Benefits EMH&T offers a generous benefit package to all full-time employees that includes medical, dental, vision, pharmacy, medical & dependent care FSAs, paid vacation, sick and personal leaves, paid community service time off, paid parental leave, 401(k) with match, company paid life insurance, a wellness reimbursement, an employee recognition program, an employee assistance program that includes legal and identify theft services. Annually, based on yearend business results, an employee's eligibility for a merit increase and/or bonus is reviewed taking into account the individual's performance and contributions. #hireeNG #civildesign #civilengineer #emht #adminsupport

Created: 2026-03-04