Administrative Assistant

About UsWe design, install, and maintain advanced electrical systems. Our expertise spans traditional electrical contracting, security solutions, audio-visual integration, wireless networking, and building management systems.Job SummaryJoin Miller Electric and be part of a team that values quality, collaboration, and employee well-being. This role offers a strong benefits package, including paid medical and dental coverage. The Administrative Assistant provides comprehensive interdepartmental support for Directors and management. Responsibilities include ensuring efficient operation and completion of administrative tasks. This role is essential in maintaining an organized office environment by managing diverse responsibilities that aid in achieving departmental goals.Essential Duties & Responsibilities Provide overall administrative support to a business unit to include assisting with invoicing, collections, and other required administrative functions to support project teams. Processpayroll and paperwork. Complete Workman's Compensation Claims processing by company standards and payroll management weekly, troubleshooting any issues. Create invoices, obtain liens as requested, process through accounting, and submit to the customer through online portals, email, and mail or as directed. Assist with monthly billings and collections.Create Purchase Orders and enter them intoERP software (COINS), FedEx Shipping, and Receive orders daily. Process project contracts through the home office as per the procedure. Process closeout documents, including warranties. Arrange for certified payroll and lien processing as required. Oversee maintenance of current licensing. Order Certificates of Insurance as requested. Obtain officer-required signatures on required documents and complete contract breakdowns to get a job number. Complete 'Notice to Owner' periodically for billing contracts. Establish a relationship with the Service Manager and coordinate work orders to the completed customer invoices. Report and maintain fluid record-keeping with Miller Electric Company's accounting department. Be authorized to perform certain legal formalities, such as witnessing signatures and dates. QualificationsREQUIRED High school diploma Excellent personal interaction and communication skills Ability to maintaina high level of trust and confidentiality with sensitive items Positive attitude and the ability to work with and learn from others MS Office computer skills (Word, Excel, PowerPoint, Teams) Excellent attention to detail Ability to work independently PREFERRED Knowledge of the Construction industry Knowledge of SharePoint Experienced with COINS Payroll experience Benefits Medical and Dental (100% of the premium covered by Miller Electric) 401k retirement with company matching Vision plans Disability Insurance Basic and Supplemental Life Insurance Flexible Spending Accounts Travel Accident Insurance Disability Insurance Paid Vacation & Holidays Tuition Reimbursement Program College Coach Services #Miller#LI-GK1Equal Opportunity EmployerAs a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/DisabledAffirmative Action PolicyPlease review ourAffirmative Action Policy (.Notice to Prospective EmployeesNotice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here (. Please check our available positions to confirm that a post or email is genuine.EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.Email a Friend Email a FriendJob Locations US-FL-JacksonvilleID 2026-48377Company Miller Electric CompanyCategory Administrative ServicesPosition Type Full-TimeLocation Type OnsitePosted Date 2 days ago (2/27/2026 12:36 PM)

Created: 2026-03-04