Administrative Assistant - Bilingual (Spanish)

Our Property: Captiva Island has been the destination of choice for generations of families. South Seas, for many, is where the destination has come to life. The 330-acre retreat and wildlife nature preserve on the Florida Gulf Coast offers elevated coastal experiences and world-class amenities designed to appeal to a multitude of guests. Join this passionate and hardworking team and enjoy working in paradise. Our Core Values: We are in the business of creating an authentic sense of place for families to return to time and time again while committing ourselves to creating memorable and fun experiencers through passionate, attentive service. This mantra is reflected in everything we do and every interaction we have whether it be in hospitality operations management, asset management, development, or sales & marketing. Our values define who we are. Be Authentic Practice Humility Cultivate Teamwork Value Time Be Trustworthy We offer a very competitive salary and generous benefits including: Low-cost Medical, Dental, Vision Plans Paid Life Insurance Short- and Long-Term Disability Paid Time Off & Holidays 401(k) with 100% match up to 4 percent Commuter and Company-paid Toll Programs Complimentary Shift Meal  This job description is not all inclusive. South Seas reserves the right to amend this job description at any time. Position Summary Administrative Assistant (Preferably Bi-lingual -Spanish) provides administrative and operational support to the HR department in a resort environment. This role independently manages core HR processes, supports employee lifecycle activities, ensures compliance and data accuracy, and serves as a knowledgeable point of contact for employees and leaders. The position requires discretion, initiative, ambiguity, and the ability to work independently as well as with the HR team on resort projects. Location: On-site at South Seas Resort Key Responsibilities Advanced Administrative & Operational Support Independently manage daily HR administrative operations with minimal supervision Coordinate calendars, interviews, orientations, training sessions, and HR meetings Draft, review, and distribute HR communications, reports, and standard documentation Maintain organized HR workflows, timelines, and task tracking Employee Records, HRIS & Compliance Maintain accurate and compliant personnel files (electronic) Administer onboarding documentation including I-9 verification, background checks, and employment eligibility Track certifications, licenses, training completions, and required renewals Recruitment & Onboarding Coordination Coordinate recruiting logistics, interview scheduling, and candidate communications Prepare offer letters and hiring documentation per established guidelines Lead new hire onboarding logistics and orientation sessions as assigned Partner with department leaders to ensure smooth new hire transitions Payroll, Benefits & Timekeeping Support Review timecard corrections and submit adjustments for approval Support benefits enrollment, qualifying life events, and employee status changes Liaise with payroll and benefits vendors to resolve standard issues Employee Relations & Internal Service Serve as a trusted point of contact for employee inquiries and HR processes Provide guidance on policies, procedures, and forms within established parameters Support employee recognition programs, engagement initiatives, and events Maintain professionalism and confidentiality in sensitive employee matters Process Improvement & Projects Identify opportunities to improve HR administrative processes and documentation Assist with HR initiatives such as engagement surveys, training programs, and system implementations Qualifications Education & Experience High school diploma or equivalent required; associate or bachelor’s degree preferred 3–5 years of administrative/office experience Skills & Competencies Customer-service orientation with the ability to work independently in a fast-paced environment High level of discretion and sound judgment Bi-lingual (Spanish) preferred Advanced organizational, prioritization, and project management skills Proficiency in Microsoft Office Strong written and verbal communication skills Physical & Work Requirements Ability to sit, stand, and move throughout the resort as needed Occasional lifting of files or office materials Flexibility to support peak seasons, onboarding periods, and special HR events Work Environment Office-based role with frequent interaction across all resort departments Dynamic, seasonal, and service-driven hospitality environment SCHEDULE: Flexible, 40-hour work week, Non-Exempt Timbers Company is a developer and operator of exceptional boutique hotels, residence clubs and resort communities located in some of the most sought-after destinations in the world. We are passionate about creating remarkable experiences with world-class hospitality while exposing our Owners and guests to the humble authenticity of every location that we call home. Our company (“Company”) fully subscribes to the principles of Equal Employment Opportunity. It is our policy to provide employment, compensation, and other benefits related to employment based on qualifications, without regard to race, color, religion, national origin, age, sex, veteran status, genetic information, disability, or any other basis prohibited by federal, state or local law.  In compliance with the Americans with Disabilities Act (ADA) and applicable federal, state and/or local laws, it is our policy to provide reasonable accommodation upon request during the application process to applicants in order that they may be given a full and fair opportunity to be considered for employment. As an Equal Opportunity Employer, we intend to comply fully with applicable federal, state and/or local employment laws and the information requested on this application will only be used for purposes consistent with those laws. To the extent required by applicable law, The Company maintains adrug- free workplace.

Created: 2026-03-04