Purchasing and Facilities Coordinator

DescriptionSummary: The Purchasing and Facilities Coordinator assists the Purchasing and Facilities Manager in all procurement and facilities maintenance activities and serves as a lead worker, assisting with the daily workflow of the organization. This role manages purchase requisitions, obtains quotes, generates purchase orders, tracks deliveries, coordinates vendor services and reports building issues while monitoring its completion for multiple locations. Essential Functions: • Procurement: Process purchase requisitions, obtain quotes, generate purchase orders, and track order status. • Vendor Management: Liaise with vendors, negotiate pricing, evaluate performance, and source new vendors. • Facilities Coordination: Report and track facility maintenance issues across multiple locations. • Invoice Processing: Assist with invoice processing and vendor setup. • Scheduling & Tracking: Maintain schedules for facility improvements and track contract renewals. • Documentation: Maintain accurate records of all purchasing and facilities activities. • Administrative: Perform other duties as assigned. Qualifications, Licenses and Certifications: • High school diploma or equivalent. • 3 years of clerical experience, including 1 year in a lead worker role. • Certification from American Purchasing Society or Facilities Management (preferred). • Proficiency in MS Office Suite. • If an employee drives on behalf of the Court, the employee must possess and maintain a valid Michigan driver's license, no fault insurance and access to a vehicle to use in the performance of assigned duties. Knowledge, Skills, and Abilities: • Strong organizational and time management skills. • Excellent communication and interpersonal skills. • Ability to negotiate and problem-solve. • Proficient in using purchasing and inventory systems. • Ability to work independently and as part of a team. • Ability to operate motor vehicles and office equipment. • Ability to establish and maintain effective working relationships with all stakeholders (internal and external). • Ability to interact with the public professionally, addressing inquiries and resolving issues effectively. • Ability to operate office equipment. • Ability to work well under pressure. • Working knowledge of court processes and procedures. • Proven ability to exercise sound judgment and maintain confidentiality. • Ability to work with a diverse population. Additional Requirements: • Successful completion of criminal and IV-D background check, fingerprinting and rechecks. • Applicants must be legally authorized to work in the U.S. Physical Requirements: • Must be able to lift 25 lbs. The above statements describe the general nature and level of work performed by employees assigned to the title. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this description. Specific job duties vary from position to position. Grant funded positions are contingent on availability of grant funding and may be terminated should funding substantially reduce or cease. The affected employee may be considered as a candidate for other vacant positions within the Court for which they are qualified. RequirementsELIGIBILITY: This examination is open to anyone who meets the minimum qualifications. SELECTION: Applications will be screened for compliance with eligibility requirements and minimum qualifications. Selection will be based on appropriate job-related criteria. Applicants who achieve a passing score on each portion of the screening process may be placed on the eligibility list. NOTE: Information provided on application forms and subsequent verification thereof may be used to determine applicant's qualifications for this position. Incomplete or illegible applications will not be considered. Faxed or emailed applications are not acceptable. THE COURT MAY LIMIT FURTHER CONSIDERATION TO THE APPLICANTS WHOM APPEAR TO BE MOST QUALIFIED. SCREENING EXAMINATION COMPONENTS AND WEIGHTS (Total 100% MAX-70% MIN) Evaluation of Training, Experience & Personal Qualifications Pass/Fail Interview 100% APPLICATION PROCEDURE& DEADLINE: APPLICATIONS FOR THIS POSITION WILL ONLY BE ACCEPTED IN ELECTRONIC FORM THROUGH THE COURT'S WEBSITE: The direct link to this site: A valid email address is required to apply. Applicant will receive a confirmation after successful submission of the electronic application. An official copy of all transcripts/diplomas must be available at time of interview. Resumes may be included with the application form, but may not be substituted for it. Applicants with disabilities may be entitled, under applicable State and Federal law, to reasonable accommodations to facilitate participation in the examination process. If you will require special accommodations because of a disability, please call (313) 224-7018. POSTING: This notice must be posted on all bulletin boards until the filing date has expired. AN EQUAL OPPORTUNITY EMPLOYERThe Diversity and Inclusion Mission Statement: "We appreciate our common connection and respect our diverse and unique human experiences. We move forward as an inclusive organization as we provide accessible and equal justice." The Diversity and Inclusion Vision: Diversity is inclusive. It encompasses, among other things, race, ethnicity, gender, sexual orientation, gender identity and expression, religion, nationality, language, age, disability, marital status, parental status, military status, geographic origin and socioeconomic background. Diversity creates greater trust and confidence in the court system and its administration of justice. It enables us to better provide exemplary public service and programs. The different perspectives, experiences, backgrounds, talents and interests of judges and employees in our four divisions allow us to be a national leader in Court performance. Equal Employment Opportunity Policy The Court is an equal opportunity employer and does not discriminate against otherwise qualified individuals on the basis of age, gender, race, religion, color, national origin, handicap/disability, marital status, sexual orientation, gender identity, height, weight or any other legally protected status. The prohibition against employment discrimination may extend to conduct that employees are subjected to from vendors, contractors, customers, or others who enter the workplace. Unlawful discrimination may include, but is not limited to, employment actions related to recruitment, examination, transfer, appointment, training, promotion, or the administration of employee benefits. The Court is committed to complying with all applicable federal, state, and local laws that pertain to employment. In addition to wages, retirement plan, medical, dental, and vision benefits, the Court offers generous vacation time and has an extensive holiday schedule that includes paid end-of-year shut down. Additionally, employees of the Court may be eligible for forgiveness of their student loans under the federal Public Service Loan Forgiveness (PSLF) program. More importantly, if you are service-oriented and have an interest in work that is closely connected to the community, employees of the Third Judicial Circuit of Michigan are rewarded with the satisfaction of participating in the provision of justice in Michigan's largest, most populous county.

Created: 2026-03-04