Accounts Payable Analyst

Accounts Payable Analyst Accounts Payable Job Description The AP Analyst assumes responsibility for all invoice related issues for their vendor portfolio. Individual must be detailed oriented, possess strong communication and analytical skills, be able to prioritize, and have the ability to multi-task in a high-volume environment. ESSENTIAL DUTIES AND RESPONSIBILITIES • Work with a large volume of vendor accounts and an automated accounting system with primary focus around accounts payable and purchase orders (POs). • Manage the day to day workflow of invoice, receipt and purchase order match (3 way match) reconciliation of accounts prior to payment, including but not limited to reconciliation of invoices to avoid past due, creation/cancelation of debit memos for invoice related discrepancies. • Investigate and resolve all invoice related discrepancies through collaboration with the purchasing department, the warehouse and vendors. • Provide updates to the Executive Team monthly on the status of their portfolio. • Meet with Mgmt Team regularly on urgent issues needing escalation. • Ability to present and communicate financial status of vendor portfolio to other business areas. • Partner with management to identify and implement process improvements. Handle high volume of inquiries from vendors and company personnel. • Manage vendor relations and build effective partnerships. • Maintain and keep the debit memo report up to date for vendor portfolio, focusing on resolving aged issues. • Prepare daily and weekly payments for processing, including payment projections, approving payments and mailing checks. • Independent decision-making skills to resolve daily issues. • Assist management with assignments and projects as needed. • Must adhere to all company policies, including attendance. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. KNOWLEDGE, SKILLS and/or ABILITIES • Strong knowledge of accounting functions and month end close processes • Strong analytical skills and excellent communication skills, both written and oral • Strong sense of urgency • Strong independent thinking and decision-making skills • Knowledge of Microsoft Office • Ability to work within a large workload presenting new challenges on a regular basis • Must be a self-starter • Ability to be flexible in completion of duties on a daily basis • Must be able to deal with pressure related to meeting deadlines EDUCATION and/or EXPERIENCE • College Degree in Business / Accounting / Finance, or • High School Diploma + 3-5 years in AP / Accounting environment

Created: 2026-03-04