Deputy Fiscal Officer (24 hrs/week)

This Deputy Fiscal Officer position at our main location is a grade 12 non-bargaining unit position with a pay range of $20.29-$32.67 per hour. This position is 24-hours per week. All applicants must be available to work weekday business hours. Applicants should have Bachelor's or Associate's degree in Accounting, Finance, or a related field; or a minimum of 3 years of accounting work experience as well as being familiar with financial software programs, payroll systems and spreadsheet/database programs. Interested applicants are required to apply online through the Mentor Public Library website. Please attach a cover letter and resume. Closing date: Thursday, March 5, 2026 12:00pm. Deputy Fiscal Officer Title: Deputy Fiscal Officer Grade: 12 Classification: Management; Non-Exempt Reports to: Fiscal Officer Basic Function: The Deputy Fiscal Officer serves as a confidential assistant for the Administrative and Fiscal Office, performing a variety of skilled financial and administrative tasks in accordance with applicable laws, regulations, policies, and procedures. Distinguishing Features of the Class: Under the general direction of the Fiscal Officer, the Deputy Fiscal Officer supports the administration of accounting, payroll, accounts payable, accounts receivable, financial reporting, and budgeting functions; ensures accuracy, compliance, and internal controls; and serves as a backup to the Fiscal Officer as assigned. This position provides technical guidance related to fiscal processes and maintains confidential financial records. Employees assigned to this class are required to provide service in accordance with the library's mission and core values. Office work performed primarily inside the library facility. May be required to attend meetings, monthly board meetings and training sessions outside of the library facility. Characteristic Duties and Responsibilities: Payroll Administration Manage biweekly payroll process Review new hire data and appropriate changes to pay rates and accruals, ensuring personnel policies and procedures are implemented effectively Manages payroll deductions and issues payments to deduction providers Produces/Reviews monthly and year-end tax reports Prepares reports for Fiscal Officer, Director, and Department Managers as needed Accounts Payable Manages and maintains library material and general accounts payable programs with the assistance of the Fiscal Officer Enter purchase orders and create/edit vendors Ensure compliance with OPERS Independent Contractor rules and filings Enters and verifies invoice data, reconciles invoices to purchase orders, and produces vendor check Maintains ongoing vendor relationships related to inquiries, payment status, and outstanding issues Facilitates understanding of accounts payable with library management and staff Accounts Receivable Works with the Fiscal Officer to manage and maintain the accounts receivable program Accounts for cash from circulation cash registers, public desks, computer printing stations, and public copy machines Accounts for non-cash items such as library donations and gifts, to include receipt acknowledgment with library management and staff Financial Reporting & Accounting Provides financial support to the Fiscal Officer and serves as back-up when the Fiscal Officer is not available Monitors fund and bank balances Assists with the closing of the month in the library's financial software and monthly financial statements for the Board of Trustees Verifies, processes, reconciles and posts revenue, expense, and payroll journal entries Serves as the library's credit card Compliance Officer, reviewing all credit card accounts, account expirations, and credit card limits Budgeting In conjunction with the Fiscal Officer prepares annual appropriations Assists the Fiscal Officer with budgetary documentation and filings with County officials Monitors appropriations against actual expenditures throughout the year Other Projects Administers special projects associated with the general operations of the library as requested by the Director and Fiscal Officer Provide support for ensuring compliance with the library's records retention policy Assist in preparing, maintaining, and preserving financial records and minutes of the monthly meeting of the Board of Trustees Adheres, supports, and implements the library's mission, policies, procedures, and administrative priorities of the library Maintains current knowledge of library operations, procedures, policies May represent the Library on professional and community committees Maintains good relations with public and staff Maintains neat and orderly work areas Requirements Knowledge, Skills, and Abilities: Skilled in using account software, payroll systems, word processing, database and spreadsheet applications in a network environment Skilled in processing payroll, invoices, purchase orders, and other fiscal transactions accurately and timely Ability to identify discrepancies, resolve issues, and escalate complex matters appropriately Ability to maintain accurate records and attention to detail over extended periods Thorough knowledge of modern fiscal practices and procedures Ability to make decisions in accordance with rules and regulations of the library Excellent customer service skills and the ability to exercise good judgment and professionalism Ability to maintain confidentiality Ability to communicate and work effectively and tactfully with employees and the public to create a positive workplace environment and to present a positive public image with tact and courtesy Must be able to embrace change and manage transition in a fast-paced environment Ability to manipulate loaded book carts weighing 300 pounds over carpeted floors Ability to lift library materials up to 30 pounds Ability to perform repetitive reaching, bending, and squatting daily Must display tact and courtesy Desire and ability to work as a contributing member of a team environment Must possess good judgment Attention to detail Ability to adapt in a changing environment Must display thoroughness and dependability Education, Training, and Experience: Bachelor's or Associate's degree in Accounting, Finance, or a related field; or a minimum of three (3) years of accounting work experience with payroll processing, accounting functions (including accounts payable and accounts receivable), and financial software. Must qualify to be bonded. Comfort, familiarity and basic usage skills in new information technologies, to include financial software programs, payroll systems and spreadsheet/database programs. Knowledge of federal and state statutes and local ordinances governing Library financial procedures. The intent of this summary is to characterize the typical duties and responsibilities that will be required of individual positions assigned to this classification and should not be construed as representing the specific duties and responsibilities of any particular position. Employees may be expected to perform their related duties which are specific to their area that may not be reflected in this class summary. GENERAL REQUIREMENTS FOR ALL LIBRARY EMPLOYEES All Mentor Public Library Employees are expected to have and maintain good interpersonal and communication skills; maintain a tolerance and sensitivity to the needs of patrons and staff; maintain a positive and pleasant attitude, and be co-operative with co-workers. All employees shall adhere to the Library's policies and procedures and support the Library's mission within the Library and in the community. Employees shall have regular attendance, be flexible with regards to scheduling which includes daytime, evening and weekend hours; and be in adequate physical condition to fulfill the requirements of the job. This job description explains the nature and level of assignments given to job incumbents. This is not an exhaustive list; therefore other related duties may be assigned.

Created: 2026-03-04