Administrative Assistant - Venues

The Administrative Assistant must have excellent organization skills and work well with both internal and external customers. Must be a skilled multi-tasker, reliable and committed to consistently meeting deadlines. Will exercise independent judgement to plan, prioritize, organize diversified workload, and recommend changes in office practices to increase proficiencies. Position is located within a sports events facility. Weekly schedule may change depending on game day needs. III. POSITION REQUIREMENTS - ESSENTIAL FUNCTIONS • Type and design billing sheets for each schedule event send them off to billing team in Roseville. • Ability to work under time constraints and meet specific timelines. • Help HR with rehiring • Helping PROS with any admin based issues or concerns. Such as payroll questions, PTO or any ADP issues. • Review paper timesheets from each shift and/or event from assign location which includes totaling up the hours and making sure the time is accurate. • Calculate pricing with the temping agency • Email each timesheet to correct staffing company, include calculate pricing. • Any billing issues go through this position before company sends invoices. • Process timesheets into AODOCS • Train Management and Supervisors on processes as needed • Reviewing time punches daily, final Review will be Friday, communicating with management on any missed punches or issues involving their punch in and out times. • Daily spreadsheets of hours worked/requested for each venue. • Attend weekly meetings with Client and District Manager (Discuss any issues and/or upcoming events pertaining to billing) • Attend weekly meetings- may include TPG Huddle Hangout, Venues/Billing • Fill in while other Administrative Assistants are using PTO, off and/or sick. • Help out at other venues when needed (sign in and out process) • Tracks Overtime and sends report • Tracks and order office supplies. • Respond to general inquires and requests. • Attention to detail and keen sense of safeguarding other people's information. • Other duties as assigned by management. • Promote and exhibit Company culture and values. IV. ESSENTIAL EXPERIENCE AND EDUCATION • High School Diploma/GED • 2+ years general office administration experience • Strong math and data entry skills • Service industry experience preferred • Microsoft Office (strong emphasis in Word & Excel) • Ability to multitask in a fast-paced office environment • Customer Service • Strong written and verbal communication skills V. PHYSICAL DEMANDS • Occasional lifting from 5 - 30 lbs., unassisted (from 0 - 15% of the time) • Walking for extended periods of time. • Manual dexterity needed for keyboarding and other repetitive tasks. • The ability to bend, crouch, or stand as necessary

Created: 2026-03-04