Administrative Assistant Water Treatment

Job DescriptionJob Summary:The Administrative Assistant will be responsible for performing administrative activities and requiresattention to detail and the ability to work in a fast paced environment providing support to two servicecenters. The ability to problem solve with a proactive and positive approach to assisting others whilemaintaining exceptional client satisfaction. .Key Characteristics Safety Consciousness: Demonstrates a commitment to upholding safety protocols and fostering a secure work environment.Attention to Detail: It requires the meticulous adherence to established procedures, ensuring every step is followed precisely as outlined. This includes the diligent completion of all necessary checklists, serving as a systematic verification of tasks performed and mitigating the risk of oversight. Furthermore, a strong commitment to performing thorough quality control checks is essential. This involves critically evaluating work outputs to identify and rectify any deviations from established standards, ultimately contributing to the delivery of high-quality results and operational excellence.Documentation Skills: Upholding Precision and Compliance: Requires exceptional documentation skills: accurate completion and meticulous maintenance of all paperwork, ensuring adherence to ISO 9001 standards, precise SAP entries, and efficient uploading of all documentation for operational excellence and regulatory compliance.Problem-Solving Abilities: Identifying and trouble shooting issues as they arise.Communication Skills: Strong communication skills in verbal and written forms. Utilizing clear and effective communication techniques with team members and supervisors.Reliability: Consistent performance and dependability in completing assigned tasks.Time Management and Organization: Displays strong time management and maintaining an orderly work area and systematic approach to tasks.Quality Focus: Dedication to maintaining high standards and meeting specifications. Duties & Responsibilities Ability to handle highly sensitive and confidential informationAbility to work in a team environment and maintain a pleasant dispositionAbility to handle simultaneous projects; work independently and efficientlyStrong organizational, prioritization skills, and attention to detailProvide administrative support: typing reports/presentations, managing schedules/calendars, coordinating training registration, and arranging travel.Coordinates mail (postal service, intercompany, private carrier)Orders, receives and maintains inventory of office suppliesAssists managers with hiring and staffing service centersAssist the team with budget tracking, goods-receipt and other metric recordingAssist the team with time tracking (Kronos) and reportingAssist with monitoring, maintaining and follow-up of day to day operational record keepingAdhere to all work-related health, safety, and SOPs, including the Occupational Health and Safety Act.Following up on and resolving payment issues in collaboration with the procurement teamPreparing Purchase Orders (POs)Updating SAP for Goods ReceiptsManaging inventory and purchasing monthly office supplies, water, and cleaning suppliesPreparing Purchase Requisitions (PRs) and sending POs for training-related expenses, if applicableEnsuring payment of all plant-related bills (water, electricity, city-related bills)Assisting in planning and scheduling meetings and eventsOther tasks related to indirect purchasingManaging and processing employee timesheets at the site level in collaboration with the payroll team (including preparing and ensuring timesheets are accurate before/or pay period ends, assisting with time tracking and reporting)Assisting the site manager with daily activitiesCollaborating with plant personnelOther duties as assigned Qualifications: QualificationsKnowledge, Skills & Abilities Strong CommunicationProficiency in Google WorkspacesEHS Awareness and CommitmentTime Management and Organizational SkillsSAP or experience with Work Order/Inventory SoftwareAction OrientationStrong Problem Solving Skills Education & ExperienceRequired Associates Degree in Business Administration or any related fieldMinimum 5 years of administrative experience in manufacturing environmentProficient in word processing, spreadsheet and database computer skills, specifically in Google platforms (Google Docs, Sheets, Slides)Must be computer literate Preferred : Degree in Business Administration or any related field8 years of administrative experience in a manufacturing environment Additional InformationAt Veolia, we realize diverse teams make smarter decisions, deliver better results, and build strongercommunities. We’re an organization that champions diversity and inclusion at every rung of the ladderand are proud to be an equal opportunity workplace. Because our people are our greatest assets, wealso offer competitive compensation and benefits that include:● Medical, Dental, & Vision Insurance Starting Day 1!● Life Insurance● Paid Time Off● Paid Holidays● Parental Leave● 401(k) Plan - 3% default contribution plus matching!● Flexible Spending & Health Saving Accounts● AD&D Insurance● Disability Insurance● Tuition ReimbursementDisclaimer: The salary, other compensation, and benefits information is accurate as of the date of thisposting. The Company reserves the right to modify this information at any time, subject to applicablelaw.Applicants are required to be eligible to lawfully work in the U.S. immediately; employer will notsponsor applicants for U.S. work authorization (e.g. H-1B visa) for this opportunityVeolia does not accept unsolicited resumes from external recruiting firms. All vendors must have acurrent and fully executed MSA on file before submitting candidates. Any unsolicited resumes andcandidate profiles will be deemed the property of Veolia, and no fee will be due.As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.

Created: 2026-03-04