Assistant to Division Director

Job Description Provides comprehensive administrative support to the Division Director of Hematology; manages day-to-day administrative functions for the Division Director; functions with considerable autonomy and decision-making authority; and performs a wide variety of complex and confidential administrative support duties on behalf of the Division Director; ensures all of the Division Directors support needs are addressed by assessing own workload and seeking out assistance from other staff members when needed; produces reports, spreadsheets, and presentations; plans and schedules extensive national and international travel; plans large-scale professional-level events and meetings; serves as liaison with faculty, staff, investigators, pharmaceutical companies, the patient office/patient coordinators, and other cancer institutions; performs special assignments and projects as requested; represents Division of Hematology to guests and visitors; consults with the Division Administrator on administrative matters concerning the Division Director; assists with developing policies and procedures. Minimum Education Required Per Classified Civil Svc Specs or equivalent combination of education and experience Required Qualifications 6 mos. experience (600 hours course work or training) in customer service or communications, including researching, analyzing interpreting information; 3 months experience (300 hours course work) in budgeting. Additional Qualifications: Some positions require 6 mos. experience (600 hours training) in operation of spreadsheet, publication, and/or presentation software and related computer equipment; and/or 3 mos. exp. (300 hrs course work) in supervision management and 3 mos. experience (300 hours course work) in interviewing.

Created: 2026-03-04