Project Administrator & Controls Coordinator

Job Description Project Administrator & Controls Coordinator Location: Michigan City, IN (On-site 5 days/week) Compensation: Competitive Base + 20% Annual Bonus Focus: Project Documentation, Financial Controls, and Procore Administration The Opportunity We are representing a National Leader in Industrial Development currently executing a flagship 150MW Hyperscale Data Center conversion in Michigan City. As the firm acts as both the Developer and Lead Contractor, our project teams require high-level administrative support to manage the complex workflows of a Tier III/IV mission-critical build. We are seeking a "tech-native" Project Administrator / Controls Coordinator to serve as the central point of contact for project documentation, subcontractor compliance, and financial tracking. This is a career-track role within a rapidly growing division-ideal for an organized professional who wants to move into Project Management or Project Controls as the firm expands nationally. Key Responsibilities Procore Administration: Act as the "Power User" for the project's management software. Lead the processing of RFIs, Submittals, and Transmittals to ensure no delays in the field. Document Control: Manage the lifecycle of all technical drawings and specifications, ensuring the site team and subcontractors are always working from the most current 3D renderings and plans. Financial Coordination: Assist the Project Manager with budget tracking, processing subcontractor pay applications, and managing the change order log for a multi-million dollar infrastructure build. Compliance & Onboarding: Oversee subcontractor insurance (COI) tracking, safety documentation, and site-specific onboarding requirements. Reporting: Generate weekly progress reports and dashboards for senior leadership, tracking key performance metrics and schedule milestones. Closeout Management: Lead the collation of O&M manuals, warranties, and as-built drawings to ensure a seamless handover to the tech client. Candidate Requirements Experience: 3+ years of experience in Construction Administration, Project Coordination, or Project Controls. Experience in Data Centers or Large Industrial projects is a significant advantage. Tech Proficiency: You must be highly proficient in Procore. We are looking for someone who understands digital workflows and can train others on the system if needed. The "Hungry" Factor: We value proactive problem-solvers. You should be someone who "chases" answers from subcontractors and vendors rather than waiting for them to call you. Organization: Exceptional attention to detail-managing a 150MW site requires a high degree of precision in document naming and filing. Presence: This is a 100% on-site role in Michigan City, IN. The Package Total Rewards: Competitive base salary + 20% Annual Bonus. Work-Life Flex: Monthly "Extended Weekend" schedule (Friday noon departure) for those traveling from out of town. Core Benefits: 15 Days PTO, 401k with 3.5% match, and comprehensive Health/Dental/Vision for you and your family.

Created: 2026-03-04