Administrative Assistant - Advancement Services and ...

Position Details Get to Know Us! Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston, Point Pleasant, Teays Valley and Beckley. Marshall University's mission, inspired by our Vision and Creed, includes a commitment to: Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society. Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture. Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty. Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment. Cultivate the development of an inclusive, just, and equitable community. Come Meet Marshall and discover what it means to be part of the Marshall University family! Come join our Herd! We are committed to attracting and retaining quality faculty and staff. In doing so, Marshall University offers outstanding benefit packages to eligible employees only. (E-Class in the job posting). Marshall University Research Corporation (MURC) employees have different benefit options than those listed below. Work week is 37.5 hrs. A great highlight in December is that Marshall University employees receive almost two weeks off for Winter Break! Holidays - Employees receive 13 Paid Holidays Annual and Sick Leave - Classified Staff, Non-Classified Staff and 12-month Faculty earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. ) Employee Leave Health Insurance - Marshall University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). There are seven (7) health benefit plans. Educational/Tuition Benefits - Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children. Retirement Plans - Marshall University offers retirement through Teachers Insurance and Annuity Association (TIAA). Full-time benefits eligible employees must participate in the mandated retirement plan (401(a)). Life Insurance - Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings. Wellness Programs - PEIA provides various care management programs and the Pathways to Wellness program. We are . . . Marshall! Position Information Position Title Administrative Assistant - Advancement Services and Development Banner Position Number 02062026 E-Class TN - MU Non-employee Position (NOT Benefits Eligible) Classification Title Administrative Assistant Department Sr VP Development - MU6000 Job DescriptionPlease note: This is a Marshall University Foundation, Inc benefits eligible position, and not a Marshall University state position.The Administrative Assistant provides high-level administrative assistance to the Vice President of Advancement Services and the Vice President of Development (the "Vice Presidents"). The position supports the general administrative functions related to advancement services and development and collaborates with Foundation colleagues to fulfil administrative and operational duties, in support of the Foundation's mission. Nature of Work Assists the Vice Presidents by performing routine to complex administrative and operational tasks. Exercises sound judgement to plan and organize their work to provide support-type services to the Vice Presidents and their teams, enabling them to prioritize and address their responsibilities. Addresses inquiries, requests and decision-making using established protocols, guidelines, and/or policies; addressing non-routine matters may require consultation with the Vice Presidents and/or members of their teams. Works using self-starting initiative, without the need for detailed instruction or supervision to perform essential function of the position. Essential Functions Serves as the Vice Presidents' representative to internal and external parties by answering phone calls and responding to emails and taking messages. Prepares agendas and organizes/schedules meetings and events that require judgement in determining and prioritizing activities to meet desired results. Creates, modifies and maintains PowerPoint presentations and reports. Prepares correspondence, emails, and routine documents; maintains department files and databases. Performs data entry and approval duties related to contact reports, timesheets, requisition submissions, and data-based reporting, among others. Uses project management software to create, manage, track and report on projects identified by the Vice Presidents. Orders supplies and sorts/distributes/circulates mail, as needed Makes travel arrangements for Vice Presidents and prepares/submits associated expense reports. May supervise graduate assistants, work study students, and/or volunteers. Performs other duties as required or assigned. Complies with all Foundation Policies and Standards Location OTHR - Other Off-Campus Location Salary Range $45,000 - $50,000; Salary is commensurate upon education, experience and internal equity Salary GradeSalary Type Hourly Time Type Full-Time Qualifications Must be able to perform all essential job duties as outlined in the job description. Required Qualifications Education Associates degree or vocational school training combined with a minimum of two years' experience performing the essential job functions or related duties ("Required Experience"). Experience Minimum of two years' experience performing the essential job functions or related duties ("Required Experience"). Required Experience may be substituted by a minimum of four years of relevant work experience. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and internet-based collaboration tools. Periodic evenings and weekend work to fulfill the essential job functions. Preferred Qualifications Education Bachelor of Arts degree in a related field. Experience Administrative experience in higher education, foundation, or non-profit organization. Detail-orientation with a high level of accuracy. Ability to work independently in a fast-paced environment. Demonstrated ability to handle confidential information with discretion Software Experience: Banner Posting Detail Information Posting Number MU1116NE Open Date 02/09/2026 Close DateOpen Until Filled Yes Special Instructions Summary

Created: 2026-03-04