Administrative Assistant

Administrative Assistant Washington, DC, 20001 - Onsite Hours: 8:30 am - 5:00 EST | M-F Why is this role open? Coverage Assignment Duration: 3 months or longer Possible for extension? Yes Potential to convert to FTE, If so, what rate: PossibleTBD Overview of Work Environment/Client Nuances/Team Overview: working with the management team onsite Resource's typical working day: Answering Phone Calls - Handles incoming calls in the management office. - Provides information or directs calls to the appropriate contact. Guest Reception - Greets and assists guests upon arrival. - Ensures visitor protocols are followed. Invoice Processing - Reviews, validates, and submits invoices for approval. - Coordinates with relevant departments for discrepancies. Purchase and Contract Orders Management - Prepares and monitors purchase orders. - Supports contract documentation and renewal tracking. - Communicates with vendors or suppliers for order fulfillment and inquiries. Must Have Skills: - General Computer Knowledge Comfortable navigating various systems and applications; able to troubleshoot basic technical issues. - General Office Skills Proficient in tasks such as filing, scheduling, handling phone calls, and maintaining organized workspaces. - Professional Guest Reception Able to greet and assist guests in a courteous, confident, and professional manner. - Email Management Skilled in composing, organizing, and responding to emails efficiently and with attention to tone and clarity. - Knowledge of Microsoft Office Suite Familiar with tools such as Word, Excel, Outlook, and PowerPoint; capable of using them for day-to-day operations. Nice-to-Have Skills - Communication skills - Organized - Able to multitask - Professional office etiquette - Team player Years of experience: - 0-2 years of experience in administrative roles or related fields - Preferred, but nor required: Background in property management Education: At least a GED or equivalent required Software Skills - General familiarity with common software applications - Microsoft Office Suite (e.g., Word, Excel, Outlook, PowerPoint) - Experience using email platforms and basic office productivity tools Interview Process: 1-2 virtual and/or onsite Summary: As aAdministrative Services Associate, you will provide support for business operations by conducting processing invoices, updating, and maintaining databases, preparing company forms, and maintaining confidential files. Comments for Suppliers:

Created: 2026-03-04