Payroll and Benefits Coordinator

Ascent Aerospace - Inspiring the next generation of flight! Ascent Aerospace is a world-renowned, single-source provider of production and automated assembly systems for the aerospace and defense industry. We provide high-precision advanced automated equipment as well as a full suite of both mold and assembly tooling required for the aerospace manufacturing market, including the largest Invar molds ever made- making us the largest tooling group in the industry. We work with our customers to develop their project and see it through, from process engineering to build and installation, to ensure it is an efficient and cost-effective solution. As a true, single-source integrator, we have proven tools to surpass our customer expectations. We have greater control of timing and schedules, which allows for 100% accountability, and avoids costly mark-ups, ultimately saving our customers money. The result: a group of businesses, each an industry leader within their own discipline, now acting as one truly integrated supply base. SUMMARY OF POSITION The Payroll & Benefits Coordinator supports the Payroll & Benefits Manager in the day-to-day administration and operations of the payroll/benefits department. This role is responsible for payroll processing, benefits administration, employee support, compliance activities, and maintaining accurate records. The ideal candidate is detail-oriented, organized, and committed to delivering high-quality service to employees while ensuring compliance with applicable laws and company policies. ESSENTIAL FUNCTIONSPayroll Administration Preparation and processing of biweekly payroll. Review and audit timesheets, pay adjustments, deductions, and tax withholdings for accuracy. Approving payroll changes such as direct deposits and tax withholdings Support payroll reconciliations and assist with payroll reporting. Respond to employee payroll-related inquiries in a timely and professional manner. Maintain payroll records in compliance with federal, state, and local regulations. Benefits Administration Support the administration of employee benefit programs including medical, dental, vision, life, disability, retirement, and voluntary benefits. Process benefit enrollments, changes, and terminations. Assist with new hire onboarding and benefits orientation. Coordinate and track leave of absence documentation (FMLA, disability, etc.) in partnership with the Manager. Maintain accurate benefits records and documentation. Compliance & Reporting Ensure compliance with applicable laws and regulations including FLSA, ACA, COBRA, ERISA, HIPAA, and state-specific requirements. Assist with audits, annual filings, and reporting requirements. Maintain confidential employee information in accordance with company policy and legal requirements. Employee Support Serve as a point of contact for employee questions related to payroll and benefits. Provide clear communication regarding policies, procedures, and deadlines. Assist in developing employee communications related to payroll and benefits updates. General Administrative Support Maintain organized electronic and paper files. Support special projects within the Payroll & Benefits department. Continuously identify opportunities to improve processes and enhance employee experience. REQUIRED SKILLS, EDUCATION, AND EXPERIENCE High school diploma or GED required 3+ years previous experience in a similar role Strong understanding of payroll processes and benefits administration. Working knowledge of relevant federal and state employment laws. Experience with SAP and Dayforce strongly preferred Strong working knowledge of Excel, PowerPoint, and Word This position must meet Export Control Compliance requirements, therefore a "US Person" as defined by 22.C.F.R. is required PREFERRED QUALIFICATIONS Excellent communication skills, both verbal and written Effective speaking and listening skills Strong attention to detail, analytical and problem-solving abilities Ability to multitask in a fast-paced environment Excellent customer service skills Willingness to work on assignments where all tasks are not completely mapped Should exhibit high levels of professionalism and adherence to confidentiality Ability to work independently and as part of a team. SUPERVISORY RESPONSIBILITY None TRAVEL REQUIREMENTS Occasionally to support open enrollment and special projects WORKING CONDITIONS Working conditions described here are representative of those that may be experienced by an employee on a daily basis while performing the functions of this job. Typically sits for extended periods at a computer workstation May access and work in the manufacturing plant While performing the duties of this job, employee may be exposed to moving mechanical parts, fumes and airborne particles The employee may be exposed to vibration The employee is occasionally exposed to caustic chemicals. The noise level in the work environment is usually moderate May be required to travel to other site locations during the workday May be required to work weekends to meet department and business demands Work with safe manufacturing processes and understand that eyewear is mandatory in the manufacturing area. Knows that safety shoes are recommended in the manufacturing area PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Must be able to sit, climb, balance, stoop, kneel, crouch or crawl. Must be able to see, talk, hear, touch, feel and reach with hands and arms. Must be able to frequently walk and stand for short periods of time Must be able to lift and move up to 35lbs, occasionally lift and move objects up to 50lbs. BENEFITS Medical Insurance Dental Insurance Vision Insurance Short- and Long-Term Disability Insurance Life Insurance AD&D Insurance PTO 401k Match SPECIAL REQUIREMENTS Employment is contingent upon successfully passing an employee reference check, criminal background check, and drug screening. This position requires use of information that is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'). Ascent Aerospace is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please call toll-free +1 586-726-0500. This phone number is created exclusively to assist disabled job seekers whose disability prevents them from being able to apply online. Only messages left for this purpose will be returned. Messages left for other purposes, such as following up on an application or technical issues not related to a disability, will not receive a response. No Unauthorized Referrals from Recruiters & Vendors Please note that Ascent Aerospace does not seek or accept unsolicited resumes or offers from third party recruiters or staffing agencies associated with any published or unpublished employment opportunities. Any unsolicited information sent to Ascent Aerospace will be considered as unencumbered and free from any fee or charge whatsoever. Only members of our Human Resources Team have the authority to engage or authorize recruiting services, which must be agreed upon before the unsolicited resume or offer is received.

Created: 2026-03-04