Assistant Director of Finance

POSITION OBJECTIVE Support the Director of Finance in the achievement of resort goals and the maintenance of adequate controls over all areas of resort operations. Ensure timeliness and accuracy of reports prepared by accounting staff. Enforce the maintenance of company policies and procedures. ESSENTIAL JOB FUNCTIONS Review, analyze and maintain accuracy of all Property Management System (PMS) and Point of Sales (POS) data posted to the back office accounting software. Provide training to other departments on required accounting procedures and policies. Maintain integrity and accuracy of PMS data base, including but not limited to posting masters, package set up, transaction code classifications and routing. Review posting masters at month end. Balance Advanced Deposit Ledger, A/R City Ledger, and Guest Ledger to PMS systems. Assist in month end closing procedures, prepare month end journal entries, closing schedules and month end accruals. Book all prepaid entries. Prepare month end reports, such as bank statements, trial balance, and general ledger for distribution to departments. Analyze, review and reconcile balance sheet accounts on a monthly basis and reconcile bank accounts and prepare treasury reports. Analyze and review monthly Profit and Loss statements for accuracy and assist in department P&L reviews with managers using USALI 12th Edition. Assist in annual budgeting and monthly forecasting process with departments. Review Revenue, Labor, and Expense to ensure alignment with Manage/train accounting staff. Prepare and file monthly and quarterly sales tax, Vault tax, income and Expenses, town tax and occupancy tax returns. Organize and lead monthly credit and accounting meetings. Assist in preparation of any ad-hoc reports on an as needed basis required by Process weekly payroll. Prepare payroll reports and book journal entries weekly. Review, verify and communicate with department heads on time & attendance reports daily/weekly. Process PTO, Tips allocation reports and other various entries in time & attendance system. Process 401k, garnishment and other deductions weekly. Communicate any issues with ADP on an as-needed basis. Advise Management of any regulatory/compliance issue. Review Time clock edits and entries. Lead Weekly Labor meeting and review Overtime with managers Review new hire data in the system. Additional duties as necessary and required. EDUCATION/EXPERIENCE Must be 18 years of age or older. High school diploma or equivalent required High School diploma or GED, Bachelor's Degree in Accounting preferred. Two or more years' experience in a hotel environment. REQUIREMENTS Must be able to handle a high workload volume with organization and control. Ability to solve problems and make rational decisions Good communications skills, both verbal and written. Ability to prepare and analyze data, figures and transcriptions prepared on and generated by computer. Microsoft Excel skills PHYSICAL DEMANDS The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties this job, the employee is regularly required to stand; walk' use hands to finger, handle or feel; reach with hands and arms; stoop, kneel, crouch; talk and hear. The employee must be able to lift and move up to 25 pounds. The employee must be able to see differences in widths and length of lines such as those on graphs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENTMust be able to work effectively in a stressful environment, communicate with others, effectively deal with customers and accept constructive criticism from supervisors. Must be able to change activity frequently and cope with interruptions.

Created: 2026-03-04