Accounting and Office Administrator

Business: Electric wire trading company Basic Function Handle all accounting tasks and oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly. Office administrator provides general HR administrative & sales support and assists with needs for information from the system, employment files, and other information sources. Essential Duties • Completes tasks on time and can properly prioritize work. • Maintain filing systems and ensure the proper retention, protection, and disposal of records. • Management of accurate financial records in compliance with US Accounting Standards (US GAAP) and internal policies. • Monthly, quarterly, and annual financial settlement work (Journalizing, provision, account adjustment, etc.) • Manage vendor relationships (inventory, ordering) for office supplies, computers, software, landlord • Identify and resolve all vendor invoice/purchase order discrepancies with Inside Sales Manager • Management accounts receivable and account payable, invoice processing, payment business, collection business. • Overall response to accounting and tax operations. • Review and report on withholding tax(e.g. 1099 payment) • File all the documents of HR, General Affairs and Accounting • Office and facility (Building) maintenance support included. • Plan and coordinate safety and health events including evacuation and monthly check up to maintain good conditions of the facility. • Assistance in budget formulation, forecasting, and differential analysis. • Contact the contracted companies for accounting and legal issues to resolve properly • Ability to plan, coordinate, and execute office projects or events. • Support the onboarding process to include, interviewing, scheduling, and testing of all candidates for openings • Support to manage vendors and HR services including payroll, health benefits, and so on • Maintain employee records and respond to reference requests • Review Employee Handbook periodically • Sorting and distribution of incoming post • Manage annual staff performance evaluation process, work with supervisors to address performance issues • Perform other related duties as assigned. • Assist the dispatched people from Japan for their living and support their life in the US including controlling their passports and working visas. • Assist co-workers in servicing customers including answering incoming calls, faxing, filing and photocopying • Assist other departments upon request (VP, Sales, Inside Sales, Plant) Minimum Qualifications 1. Education / Work Experience • Bachelor's Degree or the equivalent in Accounting, Finance or a related discipline plus • Minimum 3years of Accounting related experience • Must be able to create monthly financial statements 2. Attributes/skills: • Must be able to handle multiple tasks and wear different hats • Required to undertake other duties as may reasonably be required of them • CPA title preferable • Computer experience required (Windows and Microsoft Office applications) • English at • Understanding in Japanese corporate culture or Japanese language is welcomed Above details are subject to change. This job description is intended to provide a general overview of the position and may not include all responsibilities or requirements. Application Form

Created: 2026-03-04