Administrative Assistant

Job Summary We are seeking a professional and organized Front Desk Administrator to join our team. The ideal candidate will serve as the first point of contact for visitors, manage administrative tasks efficiently, and process daily timesheets. This role requires excellent communication skills, proficiency in office management software, and the ability to multitask in a fast-paced environment. Bilingual abilities are a plus to serve a diverse client base. This position offers an opportunity to work in a dynamic environment where attention to detail and multitasking are valued. Responsibilities Greet visitors and clients in a courteous and professional manner, providing excellent customer service. Manage multi-line phone system, screen calls, and direct inquiries appropriately Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office tools. Responsible for processing Timesheets daily and payroll management : ensuring data is accurate, entered in a timely manner, report problems and errors, reports are posted, integrate PTO, Training, etc. Support office management activities including supply ordering filing, and administrative support tasks. Support new hiring process: applicants, pre-employment screening, onboarding documents, and record keeping. Other duties as assigned by Human Resources. Embody a positive, enthusiastic and upbeat attitude. Excellent verbal and written communication skills. Minimum of two years experience in office administration, front desk reception, or clerical roles with strong organizational skills. Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), and workspace applications. Familiarity with payroll entry and troubleshooting. Excellent phone etiquette and customer service experience with the ability to handle inquiries professionally and efficiently. Ability to manage multiple priorities with strong organizational skills and attention to detail. Bilingual abilities are highly desirable to assist diverse clientele Knowledge of office management procedures including document handling. Strong organizational skills with the ability to handle calendar management and scheduling efficiently. High level of professionalism, reliability, and confidentiality. Strong work ethic and a "no job is too small" attitude. This position offers an engaging work environment where organizational skills and customer service excellence are valued. The successful candidate will be instrumental in maintaining smooth office operations while providing outstanding support to clients and team members alike.

Created: 2026-03-04