Bookkeeper/Registrar at School Level

POSITION TITLE: (SA5) Elementary School Bookkeeper DEPARTMENT: School Administration WORK DAYS: 210 REPORTS TO: Principal SALARY SCHEDULE: SO Level 1B REQUIREMENTS: Proficient computer skills, including ability to create and edit documents and spreadsheets Working knowledge of basic office procedures and the operation of common office equipment and machines Customer service oriented Relatable skills or experience for bookkeeping Acceptable criminal background check Routine physical activities that are required to fulfill job responsibilities The Board of Education and the Superintendent may accept alternatives to some of the above requirements. ESSENTIAL DUTIES: Demonstrates prompt and regular attendance Maintains all financial transactions and records in accordance with the Local School Accounting Standard Operating Procedures manual, Local School Accounting Chart of Accounts, and RCS Board Policies and Procedures Collects funds from students, parents, staff, community organizations, individuals and student support organizations; collects funds for school clubs; processes all school money and prepares deposits; posts all receipts and disbursements to the local school accounting program. Reconciles online student activity payments Ensures prepared deposits are properly secured in the primary school safe; ensures timely deposits to the bank; performs daily verification of deposits and disbursements to school's bank account. Verifies vendor invoices and resolves discrepancies. Ensures invoices are paid in accordance with the terms of payment Routes all purchase requests with attached supporting documentation to the Principal for approval. Verifies funds are available for all purchase requests and check requests prior to processing orders and payments Processes and posts approved monthly procurement card transactions; processes all approved orders, including online orders and purchase orders Submits monthly financial reports and District payments to the appropriate central office department by the required deadline Works with Backup Bookkeeper to ensure they are familiar and able to perform the essential bookkeeping duties in the absence of the school Bookkeeper Performs other duties as assigned

Created: 2026-03-04